How To Write an Executive Assistant Resume
A resume is your professional introduction to potential employers, conveying your skills, experiences, and qualifications. As an executive assistant, your resume plays a crucial role in showcasing your ability to support high-level executives, handle complex tasks, and maintain efficient operations within the organization. By aligning your resume with your career goals and the specific demands of the executive assistant role, you’ll captivate employers and secure new opportunities for professional growth. We’ll help you navigate the process of creating a powerful resume tailored to your field by exploring each section and providing expert tips to help you stand out from the competition. Then, we’ll provide you with three executive assistant resume examples and answer some frequently asked questions.
1. Write a dynamic profile summarizing your executive assistant qualifications
Resume profiles should be concise, personalized, and packed with relevant keywords from the job description. In about 2-3 sentences, highlight your unique skills, experiences, and accomplishments that align with the executive assistant role. Emphasize your expertise in providing comprehensive support, excellent communication, and organizational skills. Use action verbs and call attention to your extensive background by telling readers how long you’ve worked in the industry. Remember, your executive assistant resume profile serves as a snapshot of your qualifications, so make it engaging and tailored to meet the organization’s specific needs.
Senior-Level Profile Example
Passionate and talented administrative professional with over a decade of practice in promoting company objectives. Experience in supporting teams as well as C-suite executives. Expertise includes corporate event planning, scheduling, administrative tasks, travel coordination, and other office management tasks.
Entry-Level Profile Example
Talented administrative professional and recent graduate in Communication Sciences and Disorders. 2+ years experience in customer service avenues, including receptionist and wait staff positions that demonstrate a commitment to identifying needs and working hard to accommodate them.
2. Showcase your executive assistant experience
As you recount your professional experience, show readers how you achieved success through your daily job duties instead of just giving a list of responsibilities. Use specific metrics, such as the number of executives supported, successful projects completed, or cost-saving measures implemented. Feature your skills in calendar management, travel coordination, and other relevant tasks. Provide concrete evidence of your abilities to show potential employers that you take the initiative and work to get results. Giving examples of how you positively impacted the workplace will increase your chances of impressing hiring managers.
Senior-Level Professional Experience Example
June 2014 – Present
[Regional headquarters for entertainment company with 1,000+ employees]
- Support staff of 10+ C-level executives and vice presidents as needed, providing assistance such as answering phones, booking appointments, and ordering lunch
- Write and send over 25 corporate communications per month on behalf of the CFO, including team-level distributions and company-wide memos
- Prepare for events, including preparations for SEC filings and earnings calls, as well as training sessions and town halls
- Assist in any other manner requested, such as one-off research projects, mailings and package delivery, and presentation organization
Entry-Level Professional Experience Example
May 2016 – July 2017
[High-end salon with 25+ employees]
- Looked up reservations in the management software to ensure customers were attended to on time, consistently maintaining client satisfaction rating of over 95%
- Answered phones and optimized the appointment schedule for clients, leading to a 20% increase in average number of clients served per day
- Greeted guests at the front door and welcomed them to the salon
- Kept the salon clean, including washing out sinks, wiping down chairs, sweeping floors, and keeping the front desk tidy
3. Include education and certifications relevant to executive assistants
It’s always important to highlight any education or certifications that enhance your skills in the field. Doing so demonstrates your commitment to professional development and adds credibility to your executive assistant resume. Even if you don’t have a high-level degree, consider including any specialized training you’ve completed around executive support, project management, communication, or relevant software proficiency.
Organize your education section with your highest level of education first. Then, list the degree’s title, the institution’s name and location, and the completion date. Follow this same format and create a certifications section for any executive assistant or administrative certifications you’ve earned.
- [Degree Name]
- [SCHOOL NAME], [City, State Abbreviation] [Dates Enrolled]
- Bachelor of Arts (B.A.) Communication
- AMHERST COLLEGE, Amherst, MA August 2015 – May 2019
4. Include a list of skills and proficiencies related to executive assistants
As hiring managers work to find the next addition to their team, they have a list of skills in mind that candidates must meet. Companies post these necessary skills for all to see within their job postings. Study the job descriptions of the roles you’re interested in and tailor your skills section to align with each position. Although executive assistants may require similar knowledge across the board, each company often has a subset of skills they’re looking for in a candidate. These skills will vary from job to job, so do your research. Here’s a list of skills companies may look for in an executive assistant:
|Key Skills and Proficiencies
|Attention to detail
|Operating system experience
How To Pick the Best Executive Assistant Resume Template
The best resume template for executive assistants is clean, organized, and professional in appearance. The template should have clear sections highlighting and differentiating your work history, education, and key skills. Choose a design that complements the corporate environment and takes a simple approach to presenting your work. Look for templates that prioritize readability and consistency while avoiding overly flashy and intricate designs that may distract from the content. The goal is to present your information in a visually appealing format that emphasizes your suitability for the position.
Executive Assistant Text-Only Resume Templates and Examples
(123) 456-7890 | [email protected] | Anywhere, USA | linkedin.com/in/yourname
Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.
Executive Assistant, Aloricorp, Plantation, FL
January 2016 – Present
[Global financial services firm with 10,000+ employees]
- Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
- Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
- Coordinate with event staff at venues to ensure all events follow predetermined schedules
- Draft, review and distribute corporate communications from the CEO specifically and the company at large
Event Planning Assistant, Windesk Inc., Hollywood, FL
January 2013 – December 2016
[Innovative IT company with 1,000+ employees]
- Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
- Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
- Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
- Managed guest lists to determine proper food and drink orders as well as adequate space needs
Associate of Science, Business Administration, Broward College, Fort Lauderdale, FL
August 2007 to May 2009
- Event planning
- Vendor coordination
- Excellent customer service
- Expert written and verbal communication skills
- Inventory management
- Microsoft Office
Frequently Asked Questions: Executive Assistant Resume Examples and Advice
What are common action verbs for Executive Assistant resumes?+
We understand crafting the professional experience section of your resume can be challenging, especially when trying to find the right words. One way to keep your readers engaged and wanting to read more is by using action verbs to show how you accomplished your work. To get you started, we’ve compiled a list of common action verbs you can use to illustrate your responsibilities. These verbs will inject energy into your bullet points, allowing you to showcase your skills dynamically. Consider using the words on your executive assistant resume:
How do you align your resume with a job description?+
Although the overall employment of executive assistants is projected to decrease by 8 percent over the next decade, nearly 354,000 new positions will become available simultaneously each year as people retire. To stand out from other applicants, aligning your resume is imperative. The best way to do this is by studying the job description for each position you plan to apply for, working in keywords, choosing the most relevant skills, and speaking to each employer’s needs. Taking the time to do this will significantly improve your chances of landing an interview.
What is the best Executive Assistant resume format?+
The chronological format is the most common and often best choice for executive assistants. This layout focuses on your work history and is a solid option for professionals with plenty of experience to fill out a resume. If you’re still building up your work experience, choose a functional resume format instead. This format puts an emphasis on your key skills and allows you to build a well-rounded document with less professional history. The best format for your executive assistant resume will ultimately depend on your needs and what you have to work with.
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