How To Write an Office Manager Resume

As an office manager, you wear a lot of hats, including managing teams and facilities as well as maintaining office organization. You’ve probably done interviews or made some hiring decisions to ensure someone is a good fit for the organization. Now that you’re on the other side of the interview table, use these tips and examples to craft an office manager resume that helps you land your next job.

  • Entry-Level
  • Mid-Career
  • Senior-Level
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1. Write a brief summary of your office manager qualifications

Hiring managers often receive many applications, so you need to set yourself apart from the competition quickly. The profile summary lets you do just that. This section goes at the top of your resume, where you can lay out your experience and qualifications. Look for keywords or skills the hiring manager lists as musts, such as proficiency with Microsoft Office or a strong understanding of HIPAA laws. Leadership experience, conflict resolution, and organizational skills are also good to highlight here.

Senior-Level Profile Example

Experienced office manager with over a decade of experience in employee and office management roles. Expertise in managing administrative teams, buying and maintaining equipment, keeping offices organized, and following safe employment practices according to OSHA regulations.

Entry-Level Profile Example

New graduate passionate about administrative duties. More than one year of experience working as an administrative assistant and four years of hands-on people and facility management. Complex solution-finding skills, high levels of attention to detail, and analytical skills.

2. Add your office manager experience with compelling examples

When crafting the professional experience section of your resume, represent your past duties and responsibilities accurately, but remember you’re writing for a target audience: the hiring manager. As you’re writing job bullets, work in keywords from the job description, such as how you used a particular software or handled client complaints. When possible, including numbers, such as the number of clients in the office, can help hiring managers get a better sense of your experience.

Senior-Level Professional Experience Example

Administrative Manager
ABC Small Corp, Miami, FL | January 2011 – present

  • Oversee administrative assistant staff, including participating in the hiring process
  • Manage payroll, including timecard processing and providing biweekly paychecks to staff members
  • Organize supply orders, including keeping inventory and researching cost management strategies
  • Send corporate communications, including executive memos and changes to corporate policies
  • Process incoming and outgoing mail for all staff members

Entry-Level Professional Experience Example

Administrative Assistant
DEF Small Office, Miami, FL | December 2018 – present

  • Serve as the main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering, and janitorial requirements
  • Answer phones and greet guests upon arrival to the facility
  • Compile information from executive leadership into memos and presentations to be distributed to the rest of the company

When applying for an office manager job, it’s important to include any relevant education or certifications you’ve completed that position you as a strong candidate. Some openings will require a bachelor’s degree as a minimum, while others may be more concerned about your years of experience. Being a Certified Office Manager is a definite plus, but other software certifications and even search engine optimization (SEO) and customer relationship management (CRM) certifications can show you have additional skills to help you succeed after you’re hired.



  • [Degree Name]
  • [School Name], [City, State Abbreviation] – [Graduation Month and Year]


  • Bachelor of Business Administration
  • University of Miami, Miami, FL – December 2009



  • [Certification Name], [Awarding Organization], [Completion Year]


  • Certified Office Manager, National Association of Certified Public Bookkeepers, 2019

The key skills and proficiencies section of your resume should be a simple bulleted list that gives a hiring manager an idea of what you can bring to the position. You can include both technical and professional skills, sometimes referred to as soft skills. It helps to skim the job description and pull relevant must-haves and keywords into this list. If you’re not sure what to include, try these commonly sought-after skills.

Key Skills and Proficiencies
Bookkeeping knowledge Budget tracking
Confidentiality Conflict resolution
Contract management Customer service
Data entry Documentation management
Equipment knowledge Event planning
Policy adherence Quality control
Report generation Resource allocation
Supply management Vendor management

How To Pick the Best Office Manager Resume Template

Organizing information and preparing professional documentation are key skills for office managers, and creating your resume gives you a chance to show a hiring manager how you excel at both. But this doesn’t mean you have to start from scratch. Use an office manager resume template to speed up the process and make it easier to tailor each resume you send out. Choose a simple template that can be skimmed in just a few seconds and is organized to highlight your best qualifications.

Office Manager Text-Only Resume Templates and Examples

  • Entry-Level
  • Mid-Career
  • Senior-Level

Brittany Jones
(123) 456-7890
[email protected]
123 Address Rd, Anywhere, USA


Eager new graduate with management, administrative and organizational skills. Significant background in customer service, including giving tours, working reception, answering phones and planning events.

Key Skills

  • Adobe Acrobat
  • Customer service
  • Microsoft Office
  • Strong interpersonal skills
  • Strong written and verbal communication skills


Bachelor of Business Administration
University of Florida Tallahassee, FL, August 2014 – May 2018

Professional Experience

Administrative Assistant, DEF Corp, Miami, FL
June 2018 – Present

  • Serve as the main office receptionist, including answering phones, replying to general email inquiries and greeting customers upon arrival
  • Lead facility tours for visitors and school groups lasting one hour, answering questions and providing extensive company information from memory
  • Provide support to executive teams, including scheduling meetings, organizing company travel, planning corporate events, managing conference room reservations and processing food orders

Admissions Tour Guide, College Admissions Office, Tallahassee, FL
August 2015 – May 2018

  • Led campus tours to individual families and groups for a one-hour time period, providing substantial campus information and answering questions about programming and student life
  • Worked at the reception desk in admissions, fielding student inquiries, updating admissions records and greeting visitors
  • Wrote thank you cards to all visiting students to acknowledge their presence on campus and provide contact information for future questions or concerns

Frequently Asked Questions: Office Manager Resume Examples and Advice

What are common action verbs for office manager resumes?-

Each bullet that lists a job duty or responsibility should start with a verb, but not just any verb. To bring your resume up a level and ensure a hiring manager views you as a strong candidate, use engaging action verbs to highlight how you’ve succeeded in previous positions. It can be difficult to think of a new word for every bullet, so we’ve listed common action verbs for office manager resumes below to help you fill in the gaps.

Action Verbs
Analyzed Collaborated
Communicated Coordinated
Delegated Developed
Evaluated Executed
Implemented Improved
Maintained Planned
Prepared Prioritized
Resolved Streamlined
Supported Trained
How do you align your resume with a job description?-

Whether you’ll see more open positions or face a more competitive candidate pool in your job search will depend somewhat on the office’s industry. But overall, office managers are expected to have average job growth, according to the Bureau of Labor Statistics. Before sending out a resume, align it with the job description by using the same keywords and matching as many of the qualifications and must-haves as possible.

What is the best office manager resume format?-

Which resume format you choose can affect whether you move on to the next stage of the hiring process. If you have years of experience as an office manager, a reverse chronological resume is a good option because it emphasizes your work history. Those trying to move into a new position with other leadership experience or applying for entry-level positions may be better served by a combination or functional resume.

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Expert Advice
Include a cover letter with your resume

When you finish your resume, the next step is to write a strong cover letter. It should be short, usually just half a page or so, and should expand on your resume. You can give more context to a career highlight or explain how you can help solve a problem for the organization. If you need some help getting started, we’ve created some office manager cover letter examples you can use as a model for your own.

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