When writing your administrative assistant cover letter, focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills, such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.
Administrative Assistant Cover Letter Templates and Examples
Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.
As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:
Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
Redesigning the stock inventory system to reduce waste by 35% in 2020
Achieving a consistent client satisfaction rate of over 95% since starting my current role
I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.
Sincerely,
Jacob Harding
Matt Lauducci
Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn
April 8, 2025
Colleen Smith
Hiring Manager
ABC Company
(987) 654-3210 [email protected]
Dear Ms. Smith,
During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.
A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:
Preparing email correspondence, memos, and weekly reports for management
Overseeing expense and travel reports as well as managing the daily calendars for senior staff
Directing office traffic flow and connecting customers with the appropriate staff
Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint
I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.
Sincerely,
Matt Lauducci
Latisha Atherton
Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn
Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.
I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:
Successfully training three new administrator assistants who all went on to become valued full-time staff members
Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.
I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.
Sincerely,
Latisha Atherton
Ava Mitchell
Executive Assistant | [email protected] | (646) 555-7231 | New York, NY 10016 | LinkedIn
April 8, 2025
Brandon Yu
Director of Talent Acquisition
Linden & Co.
(212) 555-4419 [email protected]
Dear Mr. Yu,
I’m writing to apply for the executive assistant position at Linden & Co. With over six years of experience supporting C-level executives in fast-paced corporate environments, I bring a proactive mindset, strong organizational skills, and a calm, solutions-focused approach to daily operations.
What draws me to Linden & Co. is your reputation for precision and excellence in strategic consulting. I thrive in environments that demand confidentiality, efficiency, and clear communication. Based on the following contributions, I can provide immediate value to your leadership team:
Managed day-to-day calendars, travel arrangements, and high-level communications for three senior executives, reducing scheduling conflicts by 40%
Coordinated quarterly board meetings, including document preparation, logistics, and post-meeting action item tracking
Implemented a digital filing and reporting system that increased administrative workflow efficiency by 25% across the executive team
I’d welcome the opportunity to discuss how my background in executive support and operations management can benefit your leadership team. Please feel free to contact me via phone or email at your convenience. Thank you for your time and consideration.
I’m writing to apply for the administrative assistant receptionist position at Bayview Legal Group. With over three years of experience managing front desk operations, scheduling, and clerical support, I’m confident in creating a professional and welcoming environment for clients and staff alike.
What draws me to Bayview is your reputation for client care and professionalism. I’m passionate about helping offices run smoothly and ensuring that both guests and internal teams receive timely, accurate support. I can contribute to your team’s daily success in the following ways:
Managed a high-volume front desk at a busy real estate office, handling 60+ calls per day and greeting visitors with professionalism
Scheduled appointments, maintained confidential client records, and supported document preparation for four senior staff members
Introduced a new digital filing system that reduced document retrieval time by 30% and improved overall office organization
I would welcome the opportunity to bring my experience and enthusiasm for administrative support to your firm. Please feel free to contact me by phone or email to schedule an interview. Thank you for your time and consideration.
Best regards,
Jasmine Reed
Tiana Brooks
Health Care Administrative Assistant | [email protected] | (708) 555-2137 | Oak Lawn, IL 60453 | LinkedIn
April 8, 2025
Dr. Cynthia Morales
Practice Director
Southwest Family Health Clinic
(708) 555-9987 [email protected]
Dear Dr. Morales,
I’m writing to apply for the health care administrative assistant position at Southwest Family Health Clinic. With over four years of experience supporting medical offices, I bring a strong background in patient scheduling, record management, and front desk coordination — all while maintaining a calm, compassionate approach in high-traffic environments.
Southwest’s focus on community-centered care is what draws me to this opportunity. I’ve worked in both family medicine and specialty clinics, and I understand the importance of balancing efficiency with empathy in every patient interaction. My contributions can support your practice’s daily operations in the following ways:
Scheduled appointments and managed front desk operations for a pediatric clinic serving 100+ patients weekly
Processed insurance verification and maintained HIPAA-compliant electronic medical records (EMRs) using Epic and Kareo systems
Assisted with administrative tasks including billing, chart prep, and provider schedule coordination, improving office workflow by 25%
I would welcome the chance to speak further about how my experience in health care administration can support your team and patients. Please feel free to reach out by phone or email at your convenience. Thank you for your time and consideration.
Best regards,
Tiana Brooks
How To Write an Administrative Assistant Cover Letter
A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.
1. Heading
At the top of the page, include:
Your resume contact header, which should give your full name, address, email, phone number, and LinkedIn or other social accounts if applicable
The date
The recipient’s name, title, company, and contact information (when available)
Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.
Example
Jacob Harding
Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn
Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.
Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.
Examples
Dear Ms. Smith:
Dear Autodesk Hiring Manager:
3. “Hook” or introduction
Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.
As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”
Example
Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.
4. Job- or employer-specific paragraph(s)
This section is crucial, so think it through fully for each application in your job search.
On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.
Following this explanation, cite a few more of your administrative assistant skills or achievements, possibly as bullet points.
Example
I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:
Redesigning the stock inventory system to reduce waste by 35%
Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
Receiving formal praise at the last company-wide meeting for my support of the senior leadership team
5. Conclusion
Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.
Example
I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.
Sincerely,
Matt Lauducci
Administrative Assistant Cover Letter Tips
1. Show you can keep office functions running smoothly
Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.
Example
Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.
2. Explain why you’re drawn to the opportunity
When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.
Example
I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.
3. Describe your key administrative skills
What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.
Example
I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:
Preparing email correspondence, memos, and weekly reports for management
Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
Directing office traffic flow and connecting customers with the appropriate staff
Administrative Assistant Cover Letter Frequently Asked Questions
How do I sell myself as an administrative assistant? -
Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.
How do I write a cover letter for an administrative assistant job with no experience?-
Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.
Should I send my cover letter as an email message or attachment?-
Like your resume. Carry over that document's basic format settings, like font style, line spacing, and page margins.
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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.
