As a personal assistant, you support executives, entrepreneurs, and others who need help maintaining order and efficiency. Your resume should demonstrate this ability to manage daily responsibilities and empower employers by giving them the space and time to grow their businesses.
This guide will equip you with expert strategies to craft a strong personal assistant resume. You’ll learn how to highlight what makes you unique as an administrative professional by featuring the most impressive and relevant aspects of your career.
Most Popular Personal Assistant Resumes
Personal Assistant - Entry-Level Resume Example
Why this entry-level personal assistant resume example is strong:
This resume highlights the candidate's unique experience working with high-profile clients, such as athletes and celebrities, which sets them apart from other entry-level personal assistants. The inclusion of recommendations from notable individuals like Simone Biles adds credibility. The candidate's proficiency with social media and impressive typing speed further enhance their qualifications, making this resume stand out for someone starting in the personal assistant field.
Personal Assistant - Mid-Level Resume Example
Why this mid-level personal assistant resume example is strong:
This resume effectively demonstrates the candidate's ability to handle diverse responsibilities, from real estate tasks to personal errands. The combination of professional and personal duties, such as scheduling, bookkeeping, and dog walking, showcases flexibility and adaptability. Certifications like the Certified Administrative Professional and real estate license also enhance the candidate's credentials, making them well-equipped to manage executive needs.
Personal Assistant - Senior-Level Resume Example
Why this senior personal assistant resume example is strong:
This resume highlights the candidate's extensive experience supporting high-level executives and managing both professional and personal tasks. The ability to coordinate global travel and manage social media for a CEO demonstrates a strong skill set in handling complex responsibilities. The bilingual capability and mindfulness certification add unique value, making the candidate stand out in a competitive market for senior-level personal assistants.
Administrative Assistant Resume Example
Why this administrative assistant resume example is strong:
This resume showcases the candidate's ability to handle a variety of customer service and administrative tasks, making them a well-rounded candidate. The clear demonstration of key skills such as customer service, bookkeeping, and communication, combined with the recognition as “Employee of the Month,” underscores the candidate’s reliability and professionalism. This resume is ideal for entry-level administrative roles.
Executive Assistant Resume Example
Why this executive assistant resume example is strong:
This resume highlights the candidate's strong communication skills and customer service experience, making them well-suited for an executive assistant role. The detailed descriptions of their contributions in previous roles, such as reducing wait times and maintaining client satisfaction ratings, demonstrate their effectiveness. The inclusion of metrics like a 4.8+ average rating on Uber Eats and DoorDash adds quantifiable achievements that boost the resume’s impact.
Office Assistant Resume Example
Why this office assistant resume example is strong:
This resume emphasizes the candidate's ability to manage administrative tasks efficiently, particularly in scheduling and organizing events. The advanced proficiency in Microsoft Office Suite and attention to detail in handling client data and invoices are strong indicators of reliability. With over five years of experience, the candidate’s versatility and ability to streamline tasks are well demonstrated, making this a strong resume for office assistant roles
Operations Coordinator Resume Example
Why this resume works:
This resume demonstrates the candidate’s ability to manage operations effectively, with quantifiable results like a 20% reduction in inefficiencies. It combines strong organizational skills with measurable achievements. Learn more about showcasing operational expertise at Resume Skills.
Program Coordinator Resume Example
Why this resume works:
This resume emphasizes the candidate’s impact in program management through metrics like a 40% increase in engagement and $50K raised annually. It effectively highlights leadership and organizational abilities. For more on tailoring resumes to showcase achievements, visit How to Make a Resume.
Personal Assistant Text-Only Resume Templates and Examples
How To Write a Personal Assistant Resume
1. Craft an outstanding profile with a summary of your personal assistant qualifications
Intrigue readers with a brief paragraph describing why you’re the right fit for the job. In the first sentence, establish your experience level by mentioning your job title and number of years in the role. Then, list a few key specializations that show you’re in alignment with the job requirements.
Technology will only continue to be part of a personal assistant’s toolbox with software programs and platforms that streamline administrative tasks, organize schedules or store data. If you’ve earned certifications related to specific management tools or have in-depth experience with them, consider including that in your profile. If you’re proficient in multiple languages, state that as well.
Senior-Level Profile Example
Personal Assistant with 12+ years of experience supporting entrepreneurs and C-suite executives. Well-rounded skillset includes editing, proofreading, calendar management, and client communications. Bilingual: Fluent in English and Spanish.
Entry-Level Profile Example
Personal Assistant who successfully served 5 professional athletes and an “A-list” actor in the last 3 years. Skilled at creating and monitoring content on celebrity pages (HootSuite Social Marketing Certified). Offer above-average typing speed (95 WPM). Recommended by Simone Biles (US Olympic gymnast), Alex Bregman (Houston Astros), and more.
2. Showcase your personal assistant experience
Focus on your accomplishments instead of daily duties to make the biggest impact with your professional experience section. As much as you can, describe relevant career achievements that show the value you can bring to employers. Use numbers to illustrate the kinds of results you achieve. How many appointments did you schedule each week? Did you save money or automate simple tasks?
Personal assistants act as the gatekeepers of their employer’s time and attention. Make a point to describe how you manage communications, filter messages, and protect them from anything that isn’t of utmost importance. Discuss how you’ve made your employers’ jobs easier in the past by introducing new practices or protocols.
Senior-Level Professional Experience Example
Personal/Executive Assistant, Enrique Lores (CEO Hewlett Packard, Inc.), Palo Alto, CA | May 2018 to Present
- Manage CEO’s professional and personal calendar
- Coordinate global travel for executives and corporate groups
- Develop social media content for executive, and monitor all his online accounts
- Proofread any customer-facing materials or signed internal documents
- Pick up dry cleaning weekly, and supervise housekeeping employees
- Introduced brief daily meditations that helped reduce stress levels among executive team
Entry-Level Professional Experience Example
Personal Assistant for A-List Celebrity, Houston, TX | August 2020 to Present
- Manage individual’s busy personal and professional calendar
- Book travel, prepare detailed itineraries, and occasionally accompany individual on trips
- Complete all basic household financials including bill pay and insurance
- Plan and arrange events and parties for the individual and their family
- Maintain utmost discretion and confidentiality at all points
3. Outline your education and personal assistant-related certifications
Once you’ve listed your highest level of education, be sure to include any relevant administrative or industry-specific certifications you may have. These credentials can give you the extra boost you need to stand out from other applicants.
For instance, a general designation like Certified Administrative Professional can help you demonstrate an understanding of the ins and outs of an office setting. Or, if you want to highlight your technical proficiency, include certifications you’ve earned for platforms such as HootSuite, Canva, and Salesforce.
Education
Template
- [Degree Name]
- [School Name], [City, State Abbreviation] | [Graduation Month and Year]
Example
- Associate of Arts – Communication
- Lone Star Community College, Houston, TX | June 2018
Certifications
Template
- [Certification Name], [Awarding Organization], [Completion Year]
Example
- HootSuite Social Marketing Certified, 2018
- Certified Administrative Professional, International Association of Administrative Professionals, 2018
4. List key skills and proficiencies for personal assistants
Include a key skills section to show the various ways you can add value as a personal assistant. Below is a list of common terms to consider for this section of your resume:
| Key Skills and Proficiencies | |
|---|---|
| Budgeting | Customer service |
| Email management | Filing |
| Managing travel | Microsoft Office |
| Phone communication | Proofreading |
| Recordkeeping | Scheduling |
| Supply management | Task prioritization |
| Time management | |
How To Pick the Best Personal Assistant Resume Template
Put your organizational skills on display with a well-structured and easy-to-read resume template. Look for styles that have a clean, simple design, focusing on your most relevant accomplishments. Use one to two colors and generally avoid graphics or images. These elements are often more distracting than helpful. Hiring managers are most concerned with your resume content and should be able to scan through your document quickly.
Frequently Asked Questions: Personal Assistant Resume Examples and Advice
What are common action verbs for personal assistant resumes?-
If you struggle to find the right words to describe past roles in your professional experience section, action verbs can help. Start each bullet point with one of these words to show how you’ve made an impact. Below, we created a list of action verbs you can use on your personal assistant resume:
| Action Verbs | |
|---|---|
| Adapted | Answered |
| Assisted | Coordinated |
| Executed | Facilitated |
| Maintained | Negotiated |
| Organized | Oversaw |
| Planned | Prepared |
| Ran | Recorded |
| Researched | Responded |
| Scheduled | Screened |
| Streamlined | Wrote |
How do you align your resume with a personal assistant job posting?-
Employment for personal assistants is expected to decline by 10% between 2022 and 2032. That’s an approximate loss of 332,000 jobs, according to the Bureau of Labor Statistics. This may be due in part to technology improvements, such as savvy scheduling and communications apps.
With a shrinking job market, aspiring personal assistants need to stand out from other applicants now more than ever. You can do this by aligning your resume with the job posting. This strategy gives you the best chance of connecting with employers.
For example, if you’re applying for a virtual assistant role, you would highlight the skills and qualifications specifically related to this position. Instead of talking about your in-office experience, focus on your ability to work remotely and communicate digitally. Show you’re familiar with managing virtual meetings and cloud-based collaboration tools.
What is the best personal assistant resume format?-
Most personal assistants should use the combination (or hybrid) format. True to its name, this format combines two important features of other resume formats: the chronological format’s experience section, and the functional format’s profile section. (The resume examples on this page all use combination format.)
By fusing these two features, a combination resume offers the best of both worlds. The experience section lets you outline your recent work history – essential information for most employers. At the same time, the profile section lets you showcase your career highlights at the top, regardless if they’re from that work history or another part of your background. As a result, you can present yourself clearly and strategically. With this format, you give employers the best possible view of your experience and relevant strengths, so they can make an informed decision to call you for an interview.
What’s the ideal length for a personal assistant resume?-
A one-page resume is ideal for most personal assistant positions, especially if you have less than 10 years of experience. For experienced professionals, a two-page resume may be appropriate, but only if it includes valuable, job-relevant content. Focus on showcasing your key achievements, certifications, and skills that align with the job description.
Aim to include work experience from the last 10 to 15 years. Older roles can be summarized or omitted unless they add significant value. Keeping your resume concise and relevant will leave a strong impression on hiring managers.
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