Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.
Most Popular Administrative Assistant Resumes
Administrative Assistant - Entry-Level Resume Example
Why this entry-level administrative assistant resume is strong:
This resume demonstrates a well-rounded administrative skill set, including customer service, data entry, and bookkeeping. The candidate’s experience in providing administrative support to a college admissions office highlights the ability to handle a wide range of administrative tasks. Key accomplishments, such as being named "Employee of the Month" for excellent customer service, emphasize the candidate's dedication to high-quality service and professionalism.
Administrative Assistant - Mid-Level Resume Example
Why this administrative professional resume is strong:
This resume stands out due to its candidate’s extensive experience supporting both marketing teams and top executives in high-pressure environments. The candidate highlights a variety of skills such as event planning, executive support, and marketing performance tracking, showing versatility. The ability to work with both Fortune 500 firms and startups demonstrates adaptability and competence in diverse environments, making this a strong resume for mid-level administrative roles.
Administrative Assistant - Senior-Level Resume Example
Why this administrative assistant manager resume is strong:
This resume demonstrates leadership and advanced administrative skills, such as overseeing staff, managing scheduling, and maintaining filing systems for an entire organization. By emphasizing their experience managing other administrative professionals, the candidate shows they are ready for leadership roles. Quantifiable achievements like handling scheduling and inventory for large departments make the candidate stand out as an organized and capable leader.
Medical Administrative Assistant Resume Example
Why this medical administrative assistant resume is strong:
This resume emphasizes the candidate’s ability to manage patient records and scheduling with a focus on HIPAA compliance. The candidate’s experience in improving billing processes and reducing disputes shows strong problem-solving skills. The inclusion of quantifiable results, such as a 20% reduction in billing disputes and a 92% patient satisfaction rating, underscores the candidate's effectiveness in improving administrative processes in medical environments.
Accounting Administrative Assistant Resume Example
Why this accounting administrative assistant resume is strong:
This resume highlights the candidate’s expertise in financial reporting, budget preparation, and accounts payable/receivable management. The inclusion of quantifiable achievements, such as reducing overdue accounts by 15%, shows a proven ability to manage finances effectively. Additionally, the candidate demonstrates a strong foundation in accounting principles and financial analysis, making them a valuable asset in administrative roles that require financial expertise.
Financial Administrative Assistant Resume Example
Why this financial administrative assistant resume is strong:
This resume demonstrates the candidate’s ability to support high-profile clients and handle multi-million-dollar budgets, which is crucial in financial administrative roles. The quantifiable impact, including a 15% reduction in operating costs, shows the candidate’s ability to contribute to financial efficiency. The candidate’s experience at prestigious firms like Deloitte highlights strong analytical skills and a capacity to work in high-stakes environments.
Clerical Resume Example
Receptionist Resume Example
Office Assistant Resume Example
Executive Assistant Resume Example
Office Manager Resume Example
Administrative Assistant Text-Only Resume Templates and Examples
How To Write an Administrative Assistant Resume
1. Write a dynamic profile summarizing your administrative assistant qualifications
The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.
Senior-Level Profile Example
Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.
Entry-Level Profile Example
Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.
2. Add your administrative assistant experience with compelling examples
Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.
Senior-Level Professional Experience Example
Administrative Assistant Manager
ABC Financial Services Corp, New York, NY | April 2015 to present
- Oversee administrative assistants in specific business units, including scheduling and time card reporting
- Answer phones, organize visitor information, and direct clients to appropriate groups
- Manage digital and physical filing systems for all departments
- Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
- Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns
Entry-Level Professional Experience Example
Admissions Office Receptionist
College Office of Admissions, New York, NY | August 2016 to December 2019
- Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
- Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
- Processed student information, including sorting mail and entering data received into the applicant management system
3. Include administrative assistant-related education and certifications
Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.
Education
Template
- [Degree Name]
- [School Name], [City, State Abbreviation] | [Graduation Month and Year]
Example
- Bachelor of Arts (BA) – English
- The Ohio State University, Columbus, OH | May 2009
Certifications
Template
- [Certification Name], [Awarding Organization] | [Completion Year]
Example
- Certified Administrative Assistant, National Career Certification Board | 2022
4. Include a list of skills and proficiencies related to administrative assistants
The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.
| Key Skills and Proficiencies | |
|---|---|
| Adobe Acrobat | Appointment scheduling |
| Bookkeeping and accounting | Customer service and relations |
| Data entry | Event planning and scheduling |
| Microsoft Office | Multi-line phone systems |
| Process streamlining | Rapid problem-solving |
| Reporting and documentation | Task prioritization |
| Team collaboration | Time management |
How To Pick the Best Administrative Assistant Resume Template
The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.
Frequently Asked Questions: Administrative Assistant Resume Examples and Advice
What are common action verbs for administrative assistant resumes?-
Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.
| Action Verbs | |
|---|---|
| Arranged | Assisted |
| Collaborated | Communicated |
| Conducted | Coordinated |
| Created | Drafted |
| Enhanced | Facilitated |
| Filed | Implemented |
| Liaised | Organized |
| Prepared | Prevented |
| Prioritized | Ranked |
| Recorded | Scheduled |
| Streamlined | Supported |
| Updated | Won |
How do you align your resume with a job posting?-
The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.
What is the best administrative assistant resume format?-
When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work.
What’s the ideal length for an administrative assistant resume?-
A one-page resume is ideal for most administrative assistant positions, especially if you have less than 10 years of experience. For experienced professionals, a two-page resume may be appropriate, but only if it includes valuable, job-relevant content. Focus on showcasing your key achievements, certifications, and skills that align with the job description.
Aim to include work experience from the last 10 to 15 years. Older roles can be summarized or omitted unless they add significant value. Keeping your resume concise and relevant will leave a strong impression on hiring managers.
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After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.
