How to Write an Administrative Assistant Resume

Applying for a new job is exciting, and you want to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

  • Entry-Level
  • Mid-Career
  • Senior-Level
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1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, you’ll want to indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a healthcare office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example


Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example


Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

2. Add your administrative assistant experience with compelling examples

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized that the office’s calendar system was outdated and researched and presented better options to your manager, that shows you can problem-solve and take initiative.

Senior-Level Professional Experience Example


Administrative Assistant Manager
ABC Financial Services Corp, New York, NY | April 2015 to Present

  • Oversee administrative assistants in specific business units, including scheduling and time card reporting
  • Answer phones, organize visitor information, and direct clients to appropriate groups
  • Manage digital and physical filing systems for all departments
  • Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
  • Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Entry-Level Professional Experience Example


Admissions Office Receptionist
College Office of Admissions, New York, NY | August 2016 to December 2019

  • Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
  • Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
  • Processed student information, including sorting mail and entering data received into the applicant management system

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day’s work. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

Certifications

Template

  • [Certification Name], [Awarding Organization] | [Completion Year]

Example

  • Certified Administrative Assistant, National Career Certification Board | 2022

Education

Template

  • [Degree Name]
  • [School Name], [City, State Abbreviation] | [Graduation Month and Year]

Example

  • Bachelor of Arts (BA) – English
  • The Ohio State University, Columbus, OH | May 2009

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle the others in your Profile or Experience sections.

Key Skills and Proficiencies
Adobe Acrobat Appointment Scheduling
Bookkeeping & Accounting Customer Service & Relations
Data Entry Event Planning & Scheduling
Microsoft Office Multi-Line Phone Systems
Process Streamlining Rapid Problem-Solving
Reporting & Documentation Task Prioritization
Team Collaboration Time Management

How to Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. The text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, you’ll want separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Administrative Assistant Text-Only Resume Templates and Examples

  • Entry-Level
  • Mid-Career
  • Senior-Level

Jane Smith
(123) 456-7890 | [email protected] | 123 Address Rd, Anywhere, USA

Profile

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

  • Support the marketing department personnel at all levels
  • Schedule meetings and company events
  • Print and prepare marketing materials for review and distribution
  • Answer the phone for key executives and provide information to callers both in and outside the company
  • Track marketing performance for key campaigns to relay to management teams
  • Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

  • Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
  • Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
  • Organized and scheduled executive travel, including international trips to multiple countries
  • Typed meeting minutes during staff and board meetings

Education

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

Key Skills

  • Customer service, including answering phones, greeting guests, and providing facility tours
  • Event planning and scheduling
  • Office software including Adobe Acrobat and Microsoft Office
  • Written and verbal communication

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes?-

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

Action Verbs
Arranged Assisted
Collaborated Communicated
Conducted Coordinated
Created Drafted
Enhanced Facilitated
Filed Implemented
Liaised Organized
Prepared Prevented
Prioritized Ranked
Recorded Scheduled
Streamlined Supported
Updated Won
How do you align your resume with a job posting?-

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, which means competition for the jobs that are posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, you can increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — hint: managers often put them in bullet points — and try to add any that overlap with your expertise.

What is the best administrative assistant resume format?-

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work.

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Expert Advice
Include a cover letter with your resume

After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

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