As an office manager, you wear a lot of hats, including managing teams and facilities and maintaining office organization. You’ve probably done interviews or made hiring decisions to ensure someone fits the organization well. Now that you’re on the other side of the interview table, use these tips and examples to craft an office manager resume to help you land your next job.
Most Popular Office Manager Resumes
Office Manager Resume Example
Why this office manager resumes example is strong:
This entry-level resume opens with a strong profile statement and lists key skills to showcase the candidate’s capabilities despite their limited experience.
Office Operations Specialist Resume Example
Why this office manager resume example is strong:
This mid-career resume focuses on key skills and education as this candidate attempts to move up in their career.
Administrative Manager Resume Example
Why this office manager resume example is strong:
This senior-level resume demonstrates professional experience with detailed bullet points about responsibilities.
Junior Office Manager Resume Example
Why this junior office manager resume example is strong:
This entry-level resume opens with a strong profile statement and lists key skills to showcase the candidate’s capabilities despite their limited experience. For tips on what to include in your resume, check out this resource on what to put on a resume.
Office Operations Manager Resume Example
Why this office operations manager resume example is strong:
This resume focuses on key skills and education, emphasizing the candidate's transition into an office management role while highlighting their relevant experience. For additional insights on structuring your resume, visit this guide on best resume formats.
Senior Administrative Manager Resume Example
Why this senior administrative manager resume example is strong:
This resume highlights the candidate’s extensive experience and leadership skills, providing essential statistics about their accomplishments. The detailed bullet points offer a clear view of their responsibilities and achievements, making it appealing to potential employers.
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Office Manager Text-Only Resume Templates and Examples
How To Write an Office Manager Resume
1. Write a compelling profile summarizing your qualifications
Hiring managers often receive many applications, so you must quickly differentiate yourself from the competition. The profile summary lets you do just that. This section goes to the top of your resume, where you can lay out your experience and qualifications. Look for keywords or skills the hiring manager lists as musts, such as proficiency with Microsoft Office or a strong understanding of HIPAA laws. Leadership experience, conflict resolution, and organizational skills are also good to display here.
Senior-Level Profile Example
Experienced office manager with over a decade of experience in employee and office management roles. Expertise in managing administrative teams, buying and maintaining equipment, keeping offices organized, and following safe employment practices according to OSHA regulations.
Entry-Level Profile Example
New graduate passionate about administrative duties. More than one year of experience working as an administrative assistant and four years of hands-on people and facility management. Complex solution-finding skills, high attention to detail, and analytical skills.
2. Add an accomplishment-driven professional experience section
When crafting the professional experience section of your resume, accurately represent your past duties and responsibilities, but you’re writing for a target audience: the hiring manager. As you craft job bullets, work in keywords from the job description, such as how you used a particular software or handled client complaints. Including numbers, such as the number of clients in the office, can help hiring managers better understand your experience.
Senior-Level Professional Experience Example
Administrative Manager
A.B.C. Small Corp, Miami, FL | January 2011 – present
- Oversee administrative assistant staff, including participating in the hiring process
- Manage payroll, timecard processing and providing biweekly paychecks to staff members
- Organize supply orders, keep inventory, and research cost management strategies
- Send corporate communications, including executive memos and changes to corporate policies
- Process incoming and outgoing mail for all staff members
Entry-Level Professional Experience Example
Administrative Assistant
DEF Small Office, Miami, FL | December 2018 – present
- Serve as the main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering, and janitorial requirements
- Answer phones and greet guests upon arrival to the facility
- Compile information from executive leadership into memos and presentations to be distributed to the rest of the company
3. Include relevant education and certifications
When applying for an office manager job, including any relevant education or certifications you’ve completed in that position is important, as you are a strong candidate. Some openings will require a bachelor’s degree as a minimum, while others may be more concerned about your years of experience. Being a Certified Office Manager is a definite plus. Still, other software certifications, including search engine optimization (SEO) and customer relationship management (CRM) certifications, can show you have additional skills to succeed after being hired.
Education
Template
- [Degree Name]
- [School Name], [City, State Abbreviation] – [Graduation Month and Year]
Example
- Bachelor of Business Administration
- University of Miami, Miami, FL – December 2009
Certifications
Template
- [Certification Name], [Awarding Organization], [Completion Year]
Example
- Certified Office Manager, National Association of Certified Public Bookkeepers, 2019
4. List relevant key skills and proficiencies
The key skills and proficiencies section of your resume should be a simple bulleted list that gives a hiring manager an idea of what you can bring to the position. You can include technical and professional skills, sometimes called soft skills. It helps to skim the job description and pull relevant must-haves and keywords into this list. Use these commonly sought-after skills if you are unsure what to include.
| Key Skills and Proficiencies | |
|---|---|
| Bookkeeping knowledge | Budget tracking |
| Confidentiality | Conflict resolution |
| Contract management | Customer service |
| Data entry | Documentation management |
| Equipment knowledge | Event planning |
| Policy adherence | Quality control |
| Report generation | Resource allocation |
| Supply management | Vendor management |
How To Pick the Best Office Manager Resume Template
Organizing information and preparing professional documentation are key skills for office managers, and creating your resume lets you show a hiring manager how you excel at both. But you can start from scratch. Use an office manager resume template to speed up the process and make it easier to tailor each resume you send out. Choose a simple template that can be skimmed in just a few seconds and is organized to highlight your best qualifications.
Frequently Asked Questions: Office Manager Resume Examples and Advice
Can I adjust an Office Manager resume example for different roles or industries?-
Yes, you can easily adjust an Office Manager resume example by aligning your profile summary and key skills with the job description. If you are applying to different industries, emphasize transferable skills and any industry-specific experience. For example, if you’re applying to a finance role after working in tech, highlight your data analysis and financial reporting skills as relevant to both fields.
What are common action verbs for office manager resumes?-
Each bullet that lists a job duty or responsibility should start with a verb, but not any verb. To bring your resume up and ensure a hiring manager views you as a strong candidate, use engaging action verbs to display how you've succeeded in previous positions. It can be challenging to think of a new word for every bullet, so we've listed common action verbs for office manager resumes below to help you fill in the gaps.
| Action Verbs | |
|---|---|
| Analyzed | Collaborated |
| Communicated | Coordinated |
| Delegated | Developed |
| Evaluated | Executed |
| Implemented | Improved |
| Maintained | Planned |
| Prepared | Prioritized |
| Resolved | Streamlined |
| Supported | Trained |
How do you align your resume with a job description?-
Whether you'll see more open positions or face a more competitive candidate pool in your job search will depend somewhat on the office's industry. However, according to the Bureau of Labor Statistics, office managers are expected to have average job growth overall. Before sending out a resume, align it with the job description by using the same keywords and matching as many qualifications and must-haves as possible.
What is the best office manager resume format?-
Which resume format you choose can affect whether you move on to the next stage of the hiring process. If you have years of experience as an office manager, a reverse chronological resume is a good option because it emphasizes your work history. Those trying to move into a new position with other leadership experience or applying for entry-level positions may be better served by a combination or functional resume.
How many pages should my office manager resume be?-
Generally, an office manager resume should be one page for candidates with fewer than 10 years of experience. A two-page resume is acceptable if you’re a seasoned professional with extensive accomplishments—but only if it provides meaningful details that strengthen your application. Tailor your content to the job, focusing on your most relevant qualifications.
Work history should typically cover the last 10 to 15 years. Older positions can be excluded or briefly summarized unless they’re highly relevant. A concise, focused resume demonstrates your ability to prioritize and communicate effectively.
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When you finish your resume, the next step is to write a strong cover letter. It should be short, usually just half a page or so, and should expand on your resume. You can give more context to a career highlight or explain how you can help solve a problem for the organization. If you need some help getting started, we've created some office manager cover letter examples you can use as a model for your own.
