Office Manager Resume Examples (Text Format)
Years of Experience
- Entry-level
- Mid-career
- Senior-level
Betty Smith
(123) 456-7890
[email protected]
123 Address Rd, Anywhere, USA
Profile
Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.
Professional Experience
Administrative Manager, ABC Small Corp, Miami, FL
January 2011 – Present
- Oversee administrative assistant staff, including participating in the hiring process
- Manage payroll, including time card processing and providing biweekly paychecks to staff members
- Organize supply orders, including keeping inventory and researching cost management strategies
- Send corporate communications, including executive memos and changes to corporate policies
- Process incoming and outgoing mail for all staff members
Office Manager, QRS Manufacturing, Miami, FL
January 2009 – December 2010
- Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
- Managed time cards for payroll purposes, including ensuring correct time reporting
- Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
- Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary
Education
Bachelor of Business Administration
University of Miami Miami, FL, August 2005 – December 2009
Key Skills
- Adobe Acrobat
- Equipment ordering
- Facility management
- Maintenance management
- Microsoft Office
- OSHA experience
- QuickBooks
Brittany Jones
(123) 456-7890
[email protected]
123 Address Rd, Anywhere, USA
Profile
Eager new graduate with management, administrative and organizational skills. Significant background in customer service, including giving tours, working reception, answering phones and planning events.
Key Skills
- Adobe Acrobat
- Customer service
- Microsoft Office
- Strong interpersonal skills
- Strong written and verbal communication skills
Education
Bachelor of Business Administration
University of Florida Tallahassee, FL, August 2014 – May 2018
Professional Experience
Administrative Assistant, DEF Corp, Miami, FL
June 2018 – Present
- Serve as the main office receptionist, including answering phones, replying to general email inquiries and greeting customers upon arrival
- Lead facility tours for visitors and school groups lasting one hour, answering questions and providing extensive company information from memory
- Provide support to executive teams, including scheduling meetings, organizing company travel, planning corporate events, managing conference room reservations and processing food orders
Admissions Tour Guide, College Admissions Office, Tallahassee, FL
August 2015 – May 2018
- Led campus tours to individual families and groups for a one-hour time period, providing substantial campus information and answering questions about programming and student life
- Worked at the reception desk in admissions, fielding student inquiries, updating admissions records and greeting visitors
- Wrote thank you cards to all visiting students to acknowledge their presence on campus and provide contact information for future questions or concerns
Bob Jones
(123) 456-7890
[email protected]
123 Address Rd, Anywhere, USA
Profile
New graduate passionate about administrative duties. More than one year of experience working in an administrative assistant capacity and four years of hands-on people and facility management. Complex problem-solving skills, high levels of attention to detail and analytical skills.
Key Skills
- Business software, including Microsoft Office and Adobe Acrobat
- Customer service skills
- Data entry
- Strong interpersonal skills
- Strong written and verbal communication skills
Education
Bachelor of Business Administration
University of Florida Tallahassee, FL, August 2014 – December 2018
Professional Experience
Administrative Assistant, DEF Small Office, Miami, FL
December 2018 – Present
- Serve as main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering and janitorial requirements
- Answer phones and greet guests upon arrival to the facility
- Compile information from executive leadership into memos and presentations to be distributed to the rest of the company
Head Lifeguard, AAA Community Pool, Miami, FL
May 2014 – August 2018
- Managed the lifeguarding staff at both the indoor and outdoor pools throughout the year
- Set schedules and drafted rotations to ensure proper coverage throughout the busy season, keeping both employees and pool patrons safe and happy
- Managed chemical levels and consistent testing practices to maintain a safe swimming environment in both the indoor and outdoor pools
Common Key Skills and Action Verbs for Office Manager
The world of hiring can be highly competitive. Most companies use ATS software, or applicant tracking systems, to organize incoming resumes. These programs scan for things like keywords included in job descriptions, ensuring that those who make it through to a hiring manager are the best fits. If you are seeking an office manager job, these kinds of proficiencies and skills can increase the likelihood of getting to the interview phase.
| Key Skills and Proficiencies | |
|---|---|
| Adobe Acrobat | Attention to detail |
| Event and travel planning and scheduling | Microsoft Office, including Excel, PowerPoint and Word |
| Organization and filing | Strong communication skills |
| Management skills | Financial and accounting education |
| Action Verbs | |
|---|---|
| Analyze | Arrange |
| Coordinate | Execute |
| File | Create |
| Develop | Manage |
| Order | Organize |
| Oversee | Plan |
| Provide | Supervise |
| Support | |
Tips for Writing a Better Office Manager Resume
Use specifics in your summary profile to quantify management experience
The summary section of a resume is often one of the first things an HR employee or hiring manager will read. For this reason, it’s very important to make sure this section speaks to who you are and what you have to offer, rather than what you want out of your own career. Companies don’t often care what they can do for you — they are more concerned with what you can do for them. To accomplish this, be sure to include specific information, such as the size of the office and volume of business, you handled in your previous positions as well as your experiences and the most important career highlights that would most impress a hiring manager.
Example #1
Good
Committed and organized office manager with eight years of professional experience in roles with increasing levels of responsibility. Currently in charge of an office with eight other administrative staff members and $500,000 in equipment management needs on an annual basis. Professional experience across numerous industries, including health care and manufacturing.
Bad
Eager office manager with eight years of experience. Seeking a new role with room to grow and significant responsibility in people management.
Example #2
Good
Experienced office manager with over a decade of experience within the health care sector. Practiced in patient and data management, including strictly following HIPAA privacy policies and ensuring all workspaces are compliant with OSHA safety standards.
Bad
Experienced office manager in health care roles. Experience working with nurses and other hospital staff. Seeking a new and exciting opportunity to grow in an office management career.
Emphasize managerial soft skills
In any administrative role, soft skills are extremely important. The ability to hear concerns, solve problems, report to leadership and use judgement in analytical situations are all things that separate a good office manager from a poor one. By highlighting your ability to communicate and pay attention to details, you can emphasize why you will be a great addition to any office.
Example #1
Good
Partnered with executive leadership to perform a cost-benefit analysis on switching equipment suppliers.
Bad
Analyzed office equipment costs to save money.
Example #2
Good
Managed over 1,000 pieces of incoming and outgoing mail per year to keep office communications running smoothly.
Bad
Handled incoming and outgoing mail responsibilities for the practice.
How to Align Your Resume With the Job Description
The process of screening job candidates can be complex and time consuming. With most job postings receiving hundreds of applications, HR teams are left with significant challenges in selecting candidates. For this reason, most companies use ATS software to collect information, screen for keywords and make decisions about resumes before candidates are passed to hiring managers. As such, it’s very important for candidates to customize resumes for each position, touching on the most important points of each job description. The more job description requirements your resume addresses, the more likely you are to receive an interview.
Example Office Manager Job Description
We are a growing company seeking an experienced, organized and detail-oriented office manager to join our team. This individual will serve as a central part of our operations, providing the support necessary to keep our facilities running smoothly. As a fast-paced and team-oriented environment, we are looking for a professional who can work hard (but still have some fun!) as we work towards achieving our corporate growth objectives.
Responsibilities:
- Design and implement office policies
- Ensure optimal organizational operations to keep data and workflows as streamlined as possible
- Maintain efficiency in workspaces and common areas, including floor plan layouts and meeting rooms
- Oversee supply and equipment ordering and inventory
- Provide administrative support as needed, including scheduling meetings, planning events, communicating with vendors and coordinating food delivery
Qualifications
- Bachelor’s degree preferred
- 3-5 years of management experience
- Strong attention to detail
- Strong time-management and people-management skills
- Creative and fast thinking
- Ability to multitask regularly and efficiently
According to this job description, the most important skills for candidates to possess include:
- Organized and detail-oriented
- Developing strategies for operational efficiencies
- Create floorplans, layouts and meeting room organization
- Scheduling and planning
- Vendor communication
- Inventory supply and management
- 3-5 years of experience
When creating a resume, make sure to address as many of these specific keywords as possible, even if they weren’t significant parts of your day-to-day duties. For example, you don’t have to be using Excel for hours a day every day to note it as a skill. Using it once a week for schedule or once a quarter for bookkeeping reports still counts. Below is an example of how to include the key points from the job description in an office manager resume:
Office Manager Work Experience Example
Office Manager, ABC Small Office, Miami, FL
April 2016 – Present
- Manage seating arrangements, meeting room layouts and general office practices for optimized efficiency
- Schedule and plan travel and work events, including coordinating conferences, arranging meetings and ensuring adequate technology setups
- Oversee supply ordering and maintenance, managing inventory, vendor communicationand price analysis for cost savings
- Offer administrative support for all necessary duties, including coordinating with maintenance and janitorial staff, organizing food deliveryand greeting visitors
