Event Planner / Coordinator Resume Examples
Years of Experience
- Entry-level
- Mid-career
- Senior-level
Amar Singh
123 Santa Maria, San Francisco, CA 12345
(123) 456-7890
[email protected]
Profile
Event Planner committed to helping organize formal wedding receptions and other social occasions. Expertly facilitate various event aspects and logistics to ensure hosts, guests, and attendees have a seamless and enjoyable experience.
Key Skills
- Attendee & Guest Satisfaction
- Complex Problem-Solving
- Contract Negotiations
- Event Services & Activities
- Guest Registration
- Task Prioritization
- Teamwork & Collaboration
- Time Management
Work Experience
Event Co-Manager & Organizer, ABC Ocean Inn, San Francisco, CA
March 2021 to Present
- Hired to help orchestrate ~15 of this wedding venue’s ceremonies and receptions annually.
- Co-manage various event details such as schedule, tastings, transport, accommodations, food and beverage, and audiovisual setup.
- Member of the group maintaining frequent phone and email contact with clients to ensure open lines of communication and clear expectations.
- Contributed ideas to help the venue navigate uncertainty and event complexity due to shifting Covid-19 restrictions.
Server, XYZ Restaurant, San Francisco, CA
Summers 2018 and 2019
- Demonstrated high efficiency and attention to detail bringing food orders to customers of this upscale restaurant.
Education
Bachelor’s Degree — Hospitality, University of California, Berkeley | December 2020
Magna Cum Laude
Cameron Malfara
123 Windermere Rd., Seattle, WA 12345
(123) 456-7890
[email protected]
Profile
Client-focused Event Planning Professional with 5+ years of experience. Skilled at organizing successful business conventions, wedding receptions, and other social occasions. Ensure event attendees have a positive experience, helping to boost client organizations’ brand and goodwill with members and customers. Committed to maintaining positive, productive, and collaborative relationships with clients.
Key Skills
- Customer Relations & Retention
- Attendee Satisfaction
- Stakeholder Relations
- Contract Negotiations
- Budgeting
- Complex Problem-Solving
- Conferences & Conventions
- Cost Accounting
- Cross-Functional Collaboration
- Event Services & Activities
- Guest Registration
- Meeting Logistics
- Task Prioritization
- Time Management
- Transportation Booking
Professional Experience
Event Planner, XYZ Convention Services, Inc., Seattle, WA
April 2020 to Present
- Hired to organize all aspects of large-scale business meetings and conferences.
- Work closely with clients to understand their needs and concerns, setting a clear purpose and objectives for each occasion.
- Expertly manage various event details such as venue, lodging, expenses, and food and beverage services.
Highlights:
- Facilitated membership growth for three industry associations by planning regional conferences that achieved all attendance objectives.
- Negotiated contract updates with three key vendors, improving the partnership and lowering costs by an average of 8%.
- Helped the business navigate significant disruption and uncertainty in spring and summer 2020 caused by the Covid-19 pandemic.
Event Organizer, CDE Bower & Estate, Seattle, WA
April 2017 to April 2020
- Helped orchestrate 15 of this wedding venue’s ceremonies and receptions annually.
- Gained strong expertise in client relations and support, with frequent phone and email contact to ensure open lines of communication and clear expectations.
Education
Bachelor’s Degree – Business Administration, University of Washington, Seattle, WA
Allison Rosenberg
123 Convoy St, San Diego, CA 12345
(123) 456-7890
[email protected]
Profile
Senior Event Planning Professional with nearly 12 years of experience. Praised for running highly successful and well-attended conventions, receptions, and other social occasions. Ensure attendees have a seamless and enjoyable event experience at all points, helping to boost client organizations’ brand and goodwill with members and customers.
Recently demonstrated success in a strategic leadership role helping the business navigate a period of severe industry change. Skilled and tactful communicator who builds positive relationships with diverse clients, colleagues, and vendors.
Key Skills
- Attendee Satisfaction
- Budgeting
- Complex Problem-Solving
- Conferences & Conventions
- Contract Negotiations
- Cost Accounting
- Cross-Functional Collaboration
- Customer Relations
- Event Services & Activities
- Guest Registration
- Meeting Logistics
- Personnel Management
- Project & Program Management
- Stakeholder Relations
- Task Prioritization
- Team Leadership
- Time Management
- Trade Shows
- Transportation Booking
- Vendor Relations
Professional Experience
Event Planner, ABC Conference Planning, LLC, San Diego, CA
April 2016 to Present
- Coordinate all elements of major business meetings and conventions.
- Actively engage with clients to develop a clear purpose and attendance forecast for every event.
- Expertly manage various event details and considerations such as venue, schedule, lodging, transport, expenses, guest speakers, food and beverage, and audiovisual setup.
Highlights:
- Grew membership for three industry associations by planning regional conferences that consistently achieved 100%+ of attendance goals.
- Appointed to a special committee tasked with navigating industry changes and pursuing new growth opportunities. Helped guide the business through significant disruption in early 2020 caused by the Covid-19 pandemic.
- Negotiated new contracts with four vendors, lowering associated costs by an average of 12%.
Event Organizer, XYZ Inn & Estate, San Diego, CA
June 2010 to April 2016
- Planned and executed up to 20 wedding ceremonies and receptions annually for this upscale venue.
- Gained strong expertise in client relations, with frequent (phone, email, and in-person) communication at all stages of the event planning process.
Education
Bachelor’s Degree – Business Administration, University of California, San Diego
Common Key Skills and Action Verbs for Event Planner Resumes
Key Skills & Proficiencies
Employers looking to fill a position often use an applicant tracking system (ATS), which scans and scores each resume based on its relevant keywords. Make sure your resume has a healthy amount of event planning-related keywords, and you can increase the chances that your application will be noticed by a hiring manager.
Below are just some of the skills to consider adding to your resume:
| Key Skills and Proficiencies | |
|---|---|
| Attendee Satisfaction | Budgeting |
| Client Relations | Complex Problem-Solving |
| Conferences & Conventions | Contract Negotiations |
| Cost Accounting | Cross-Functional Collaboration |
| Event Services & Activities | Guest Registration |
| Meeting Logistics | Project & Program Management |
| Stakeholder Relations | Task Prioritization |
| Time Management | Trade Shows |
| Transportation Booking | Vendor Relations |
Action Verbs
When hiring managers review your resume, they don’t just want to know what your skills are – they also want to know how you’ve applied them. How have you built and maintained strong customer relationships? What measures have you taken to make your company faster or more cost-effective? What was the impact of the events you organized? You can help capture the answers to these important questions by using action verbs.
Try to start the bullet points in your Experience section with some of the verbs below, and avoid passive phrases like “Responsible for” or “Management of.” Taking this approach helps you more accurately express the dynamic nature of your past work.
| Action Verbs | |
|---|---|
| Built | Collaborated |
| Coordinated | Cultivated |
| Decreased | Designed |
| Enhanced | Expedited |
| Fostered | Implemented |
| Increased | Introduced |
| Launched | Organized |
| Partnered | Planned |
| Prioritized | Raised |
| Reduced | Resolved |
| Started | Surpassed |
| Updated | |
Tips for Writing a Better Event Planner Resume
Make a detailed Event Planner & Coordinator profile section
You may be tempted to give your resume a simple one-line summary or objective statement at the top. But this approach usually falls flat because it doesn’t properly introduce you to hiring managers. When hiring managers read your resume intro, they don’t just need to see your desire for a job – they want to know more about the unique skills and talents you offer. Make your intro a strong overview of your top qualifications, and you’ll do a better job persuading readers to look further.
Example 1
Good
Senior Event Planning Professional with nearly 12 years of experience. Praised for running highly successful and well-attended conventions, receptions, and other social occasions. Ensure attendees have a seamless and enjoyable event experience at all points, helping to boost client organizations’ brand and goodwill with members and customers.
Recently demonstrated success in a strategic leadership role helping the business navigate a period of severe industry change. Skilled and tactful communicator who builds positive relationships with diverse clients, colleagues, and vendors.
Bad
Event planning professional seeking new career opportunities.
Example 2
Good
Client-focused Event Planning Professional with 5+ years of experience. Skilled at organizing successful business conventions, wedding receptions, and other social occasions. Ensure event attendees have a positive experience, helping to boost client organizations’ brand and goodwill with members and customers. Committed to maintaining positive, productive, and collaborative relationships with clients.
Bad
Professional with event planning experience, currently seeking new ways to apply my skill set in an innovative environment.
Put your work experiences in the right order
The job descriptions on your resume should be in reverse-chronological order, or newest to oldest. This rule sounds straightforward, but it can cause confusion if you started or ended multiple jobs at the same time, or if you held a short-term job at the same time as a long-term job that ended later. The solution: first order all your positions by their respective end date, then by their respective start date.
Example 1
Good
Job Title, Company Name, City, ST | May 2017 to Present
Job Title, Company Name, City, ST | Sep 2019 to Sep 2020
Bad (end dates are in wrong order)
Job Title, Company Name, City, ST | Sep 2019 to Sep 2020
Job Title, Company Name, City, ST | May 2017 to Present
Example 2
Good
Job Title, Company Name, City, ST | Nov 2021 to Feb 2022
Job Title, Company Name, City, ST | Sep 2020 to Feb 2022
Bad (start dates are in wrong order)
Job Title, Company Name, City, ST | Sep 2020 to Feb 2022
Job Title, Company Name, City, ST | Nov 2021 to Feb 2022
Quantify your event planning experience on your resume
To give hiring managers a clearer view of your past roles and duties, quantify your experience. See if you can include answers to the questions, “How much?” or “How many?” when writing the bullet points in your Professional Experience section.
Example 1
Good
Negotiated new contracts with four vendors, lowering associated costs by an average of 12%.
Bad
Renegotiated vendor contracts.
Example 2
Good
Grew membership for three industry associations by planning regional conferences that consistently achieved 100%+ of attendance goals.
Bad
Planned conferences helping industry associations drive membership.
How to Align Your Resume With a Job Posting
When a job posting intrigues you, take a close look at the language in the job description: Do certain keywords or phrases jump out as especially relevant to your background and work style? If so, restate those phrases in your own words on your resume intro. Taking this extra step will make your resume that much more inclusive to the job at hand, and boost your chances of being called for an interview.
Event Planner Job Posting Example
We are looking for an outstanding Event Planner to help our nonprofit clients organize special fundraising and other events.
This individual will be tasked with generating fast answers to urgent event organization questions and problems related to venue selection, registration, and attendee communications.
Position Requirements:
You are right for this position if you…
- Have a background in event management (at least 4-5 years’ experience) and customer relations, particularly in the nonprofit
- Have demonstrated excellence managing a number of different priorities in a rapidly changing work environment.
- Focus on collaboration with other departments, and effective communication with various stakeholders.
- Are fluent in standard Microsoft Office products.
According to the job description, the ideal job applicant should have the following qualities and/or experience:
- fundraising
- attendee communications
- 4+ years in event planning
- customer relations
- collaborative, skilled communicator
- nonprofit experience
Next, take what you highlighted from the job description and make sure to include your experience and skills that match. Below is an example of how to incorporate them in your resume to your advantage:
Event Planner Work Experience Example
Event Planner with 5+ years of experience. Praised for running highly successful and well-attended conventions, fundraisers, and events for nonprofit organizations. Ensure attendees have a seamless and enjoyable event experience at all points, helping to boost client organizations’ brand and goodwill with members and supporters. Skilled and tactful communicator who builds positive relationships with diverse clients, colleagues, and vendors.