Personal Assistant Resume Examples

Updated February 23, 2021

Jobs for personal assistants are expected to decline by 9%, approximately between 2019 to 2029. That’s approximately 320,500 jobs, according to the Bureau of Labor Statistics. That may be due in part to technology improvements, such as savvy scheduling and communications apps.

That means aspiring personal assistants need to stand out from other applicants now more than ever. A strong resume is the first step to making that happen. Here, you’ll find various tools to help you create your best personal assistant resume, including four downloadable resume examples for every level of experience as well as step-by-step directions for tailoring your resume to specific job descriptions.

Downloadable Resume Examples

No Experience

Example #1 No Experience

2-3 Years

Example #2 2-3 Years

5-10 Years

Example #3 5-10 Years

10+ Years

Example #4 10+ Years

Personal Assistant Resume Examples

Years of Experience
  • No Experience 0
  • 2-3 Years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Kennedy Adams
(123) 456-7890
[email protected]
283 Orchid Street, Fargo ND 12345

Applicant Profile

Tech-savvy virtual assistant and recent graduate with an associate in business administration and two years experience in face-to-face customer service. Social media wizard that created a viral video as part of a contest with Dairy Queen. Maintained a 4.0 GPA in business courses during school.

Essential Skills/Knowledge Areas

  • Tech-savvy
  • Personal finance
  • Time management
  • Customer service
  • Resourcefulness

Education

Associate of Business Administration, 3.7 GPA
SOUTHERN NEW HAMPSHIRE UNIVERSITY, Online,  September 206 – May 2018

Relevant Courses:

  • Social Media for Business
  • Interpersonal Communication
  • Nonverbal Communication
  • Computer Applications
  • Keyboarding

Certifications

Certified Personal Trainer, 2019

Professional Experience

Virtual Personal Assistant, Small Business Assistants, Remote/Work from Home
June 2020 – Present

  • Serve up to four business owners at a time
  • Compete for in-depth research and compile usable reports
  • Create web and social media content
  • Manage calls, voicemail, and email for assigned clients
  • Consult on fitness and healthy eating plans for business owner

Jordan Allen
(123) 456-7890
[email protected]
179 Miller Rd, Houston, TX, 12345

Applicant Profile

Experienced and trusted personal assistant who has effectively served five different professional athletes and an “A-list” actor over the last 36 months. Commonly creates and monitors content on celebrity pages. Above average typing speed at 95 WPM and HootSuite Social Marketing certified. Recommended by Simone Bills (U.S. Olympic gymnast), Travis Bergman (Houston Astros), and more.

Key Skills/Knowledge Areas

  • Strong communication skills
  • Social media for public relations
  • Dog walking and aquarium care
  • Typing speed 85 WPM
  • Punctuality

Education

Associate of Arts in Communication
LONE STAR COMMUNITY COLLEGE, Houston, TX,  May 2018

Professional Experience

Personal Assistant for A-List Celebrity, Houston, TX
August 2019 – Present

  • Manage celebrity’s extremely busy professional and personal calendar
  • Book travel and prepare detailed itineraries and occasionally accompany travels
  • Complete all basic financials for the household, including bill pay, insurance, etc.
  • Plan and arrange events and parties for employer and their family
  • Demonstrate ongoing respect and confidentiality when it comes to a celebrity’s private life

Personal Assistant, Pro Athlete Assistants, Houston, TX
May 2018 – August 2019

  • Worked as personal assistant for up to three professional athletes at a time
  • Helped athletes manage and prepare for TV and public speaking appearances
  • Assisted with various personal needs, such as booking family vacations and scheduling the dog groomer
  • Managed fan mail and monitored athlete’s personal social media upon request

Certifications

  • HootSuite Social Marketing Certified, 2018

Dakota Watson
(123) 456-7890
[email protected]
123 Angel Fire Street, Green Bay, WI 12345

Professional Profile

Dedicated personal assistant with over seven years experience who holds a real estate license and a Certified Administrative Professional designation. Successfully managed three executives calendars at Jack Watson Real Estate.

Professional Experience

Personal Assistant, Beau Turner, Coldwell Banker (Regional Top Sales Performers), Green Bay, WI
March 2019 – Present

  • Educate clients on basic real estate
  • Complete bookkeeping tasks for the broker
  • Assist with contract drafting and property tours
  • Walk employer’s English bulldog and border collie three times a week
  • Monitor executive emails and screen calls

Jack Watkins Real Estate, Madison, WI
July 2013 – August 2015

  • Printed delivery of marketing materials
  • Prepared market analysis to help determine property values
  • Managed schedules of three firm executives
  • Arranged travel for agents to company holdings
  • Ran personal errands for two executives, such as dry cleaning and grocery shopping

Education
Bachelor of Business Administration
MINNESOTA STATE UNIVERSITY, Mankato, MN May 2013

Key Skills

  • Travel management
  • Confidentiality
  • Microsoft Office Suite
  • Managing executive schedules
  • Meal prep

Certifications

  • Certified Administrative Professional by International Association of Administrative Professionals, 2018
  • Licensed Real Estate Agent, 2014

Taylor Scott
(123) 456-7890
[email protected]
135 Vino Street, Palo Alto, CA 12345

Professional Profile

Veteran personal and executive assistant with over 10 years experience supporting entrepreneurs and C-suite executives. Bilingual in Spanish and English and can carry on brief conversations in French. Support stress reduction in the workplace by maintaining a Mindfulness Instruction Certification.

Professional Experience

Personal/Executive Assistant,  Enrique Lores (CEO Hewlett Packard, Inc.), Palo Alto, CA
May 2018 – Present

  • Manage CEO’s professional and personal calendar
  • Coordinate global travel for executives and corporate groups
  • Develop social media content for executive and monitor all his online accounts
  • Proofread any customer-facing material and any internal documents signed by executive
  • Pick up dry cleaning weekly and supervise housekeeping employees
  • Reduced executive team stress levels through the implementation of brief daily meditations

Personal/Executive Assistant, Postmates Executive Team, San Francisco, CA
July 2014 – April 2018

  • Drafted internal and external correspondence on behalf of the executive team
  • Supervised seasonal office decoration and aided executive team members in decorating homes for investor parties
  • Oversaw executive team schedules and company payroll
  • Served as point of contact for customer inquiries and complaints

Personal Assistant, Dean E. Lucas, Zion Financial Analytics, Glendale, CA
October 2010 – June 2014

  • Prepared agendas, attended meetings, and transcribed correspondence
  • Planned and executed events on behalf of the CEO
  • Acted as office manager and maintained supply inventory
  • Completed both business and personal online purchases for Zion
  • Served as liaison between executive and the public

Education

Bachelor of Arts in Psychology
SIERRA NEVADA UNIVERSITY, Incline Village, NV, May 2006

Key Skills/Knowledge Areas 

  • Answering calls and emails
  • Bilingual in Spanish and English
  • Attention to detail
  • Calendar management
  • Proofreading
  • Experience with plants/greenhouses

Certifications

  • Certified Administrative Professional, International Association of Administrative Professionals, 2019
  • Certified Mindfulness Instructor, 2017

Common Key Skills and Action Verbs for Personal Assistant Resumes

Highlighting your key skills and related action verbs on your resume is essential in reaching the next step of the hiring process. Recruiters and hiring managers tend to rely heavily on Applicant Tracking Systems (ATS) in order to narrow down the most appropriate candidates from the hundreds of resumes they typically receive for each open position.

Here’s how that works: Once you submit your resume to a company, it’s sent through their ATS, which evaluates your resume based on the number of keywords and phrases that match the job description. Your resume is only sent for review by a human if it passes the ATS. So, the more key skills and action verbs you incorporate into your resume, the more likely a hiring manager will see it.

Key Skills & Proficiencies
Answering phones Benefits
Budgeting Calm demeanor
Customer service Diplomacy
Email management Filing
Managing travel Microsoft Office Suite
Multitasking Personal errands
Pet care Proofreading
Recordkeeping Reliable
Resourcefulness Scheduling
Supply management Tech-savvy
Time management Typing
Verbal and written communication
Action Verbs
Answer Assist
Coordinate Maintain
Organize Oversee
Plan Prepare
Record Respond
Run Schedule
Screen Write

Tips for Writing a Better Personal Assistant Resume

Write an eye-catching professional profile

Writing a professional profile that summarizes your experience, achievements, and skills is a powerful way to introduce yourself to a potential employer. When done well, an excellent professional profile helps differentiate you from other job candidates. Make sure you’re highlighting your most important experience, achievements, and skills, quantifying wherever possible.

Example #1

Good


Experienced personal assistant with over 10 years of success managing celebrities’ personal and professional calendars, scheduling travel, overseeing social media, and running various errands. Exceptional with kids and pets. Child Care and CPR certified by the American Red Cross. Worked full-time as a Certified Public Bookkeeper for 10 years.

Bad


Experienced personal assistant with a passion for helping people. Great with children and pets. Bookkeeper in a former life.

Example #2

Good


Fast-learning personal assistant and energetic recent graduate with a 4.0 from the University of Michigan, one of the nation’s top five business schools. Named “Most Motivated” intern at summer position with Enterprise Holdings. Certified Professional Organizer who has provided home and office organization services to over 25 clients.

Bad


Energetic recent graduate ready to work hard. Strong at organization and business.

Don’t undersell your soft skills

While including technical skills on your personal assistant resume may seem like a given, it’s important not to minimize your soft skills. Communication skills, active listening, project management, time management, and attention to detail are highly sought-after traits for personal assistants. Make sure to highlight at least one soft skill mentioned in the job description.

Example #1

Good


Discovered an embarrassing spelling error on advertising signage that the marketing department missed. This last-minute find saved the company $15,000 in useless advertising material.

Bad


Attention to detail.

Example #2

Good


Developed new protocols for record keeping, which moved everything online and organized it based on five categories. Metadata was also attached to allow for a search functionality. This new system reduced time lost searching for records by 80%.

Bad


Kept office and executives organized.

How to Align Your Resume With the Job Description

Unsure about which skills and experiences you should feature on your resume? Keep in mind that the most important requirements for the job are typically listed first in the job posting. Oftentimes, they’re mentioned more than once. These are the skills you’ll want to highlight in your resume.

Here’s how you can do that: After you’ve read the job description, go back through it and pick out the keywords for the job that seem most important. Then pull up your resume and look for areas where you can incorporate them. Of course, you should only add these details so long as they’re true to your background. Avoid using vague, copied, and pasted descriptions in your resume.

Example Personal Assistant Job Description


Premier Financial Assistants is searching for an extremely organized personal/executive assistant for a long-term assignment with a C-suite financial executive at a Fortune 500 company. This individual should have at least three years of experience as a personal/executive assistant and record of exemplary time management. Certified Administrative Professional designation is preferred.

Responsibilities:

  • Manage executive’s complex personal/professional calendar.
  • Serve as gatekeeper for internal and external communication for the executive.
  • Organize, book, and develop detailed itineraries for domestic and international travel.
  • Handle confidential and/or sensitive information with discretion.
  • Assist with event and meeting coordination.
  • Manage ad-hoc personal projects for the executive as assigned.

Qualifications:

  • Associate or bachelor’s degree preferred.
  • Expert with Microsoft Office.
  • Exceptional attention to detail.
  • Strong interpersonal communication
  • Demonstrate extraordinary time management.
  • Highly organized.
  • Certified Administrative Professional designation.
  • Financial knowledge earns extra points.

Based on the job description, this employer’s ideal applicant should have the following skills and/or experience and skills:

  • Attention to detail
  • Organization
  • 3+ years experience
  • Communication
  • Time management
  • Microsoft Office expertise
  • Certified Administrative Professional designation
  • Travel management

Having determined that, scan your resume for the words you highlighted in the job description and add them naturally to your resume. Use the example below as a guide for how to incorporate them:

Personal Assistant Work Experience Example


Personal Assistant, Wells Fargo (North Carolina Executive Team),

October 2016 –Present

  • Used Microsoft Office Outlook to manage group and individual calendars and emails
  • Managed executive travel and provided the team with detailed inventories
  • Ran various personal errands for executives
  • Organized large company events and parties
  • Communicated with clients and partners in both Spanish and English

Certifications

Certified Administrative Professional, 2018