Accounts Payable Specialist Resume Examples

Updated August 10, 2021

Job opportunities for bookkeeping, accounting, and auditing clerks, including accounts payable specialists, are expected to decline by 6% through 2029. As more and more companies opt to use automated financial services, the demand for financial clerks will decrease.

While this decline in job opportunities is likely to cause concern for many accounts payable specialists, polishing your resume can help you compete in a challenging job market. Crafting a strong resume can also help you maximize your chances of landing a job interview. Below, you can download resume templates for accounts payable specialists at all experience levels and find useful tips for adapting your application to each job opening.

Downloadable Resume Examples

No Experience

Example #1 No Experience

2-3 years

Example #2 2-3 Years

5-10 Years

Example #3 5-10 Years

10+ Years

Example #4 10+ Years

Accounts Payable Specialist Resume Examples

Years of Experience
  • No Experience 0
  • 2-3 years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Kayla McAdams
(123) 456-7890
[email protected]
789 Second Street, Joplin, MO, 64801

Profile

Ambitious young professional determined to positively contribute to the accounting industry. Noted interest in developing automated systems to increase accuracy and transparency in financial transaction reporting. Willing and able to quickly learn new software, platforms and technologies.

Key Skills

  • Attention to detail
  • Information management and organization
  • Problem-solving and advanced mathematics
  • Friendly and communicative

Education

Bachelor of Science in Accounting
UNIVERSITY OF MICHIGAN, Ann Arbor, MI, September 2014 – May 2019
Coursework completed:

  • Accounting Principles
  • Accounting Information System Design
  • Advanced Big Data Analytics
  • Financial Decision Making

Professional Experience

Accounts Payable Intern, JNE Accounting Firm, Topeka, KS
May 2019 – Present

  • Selected to present original research at an anti-fraud seminar to over 250 accounts payable specialists
  • Assist with training new staff to use the latest accounting software
  • Track and manage payments and transactions totaling over $100,000 for 5-7 clients

Financial Aid Office Student Worker, University of Michigan, Ann Arbor, MI
January 2017 – May 2019

  • Answered 30 to 50 phone calls per day from students inquiring about their accounts
  • Ensured public and private student loan money was disbursed in a timely and accurate manner
  • Monitored office supplies and placed orders for replenishment when necessary

Marlon Brown
(000) 987-6543
[email protected]
155 Row Lane, Toledo, OH 43613

Profile

Self-motivated, proactive Accounts Payable Specialist with over 2 years experience handling invoicing, reconciling, purchase orders, and vendor management. Highly familiar with US GAAP, budget control, and accounts administration. Organized, proficient in multiple software platforms, and flexible with multiple priorities. Skilled at collaboration and learning new concepts quickly.

Key Skills

  • Data entry and general ledger entry
  • MS Office, QuickBooks, Sage X3, Oracle NetSuite, and SAP Accounts Payable Module
  • Detail-oriented
  • Excellent verbal and written communication skills
  • Teamwork

Education

Associate of Applied Business – Accounting Technology
OWENS COMMUNITY COLLEGE, Toledo, OH, September 2016 – May 2018

Professional Experience

Accounts Payable Specialist, STP Enterprises, Toledo, OH
January 2020 – Present

  • Coordinating approval procedures of accounts payable invoices
  • Balancing batch summary reports for verification
  • Entering financial transactions into internal database with 100% accuracy and full compliance with company policy
  • Introduced process optimization and auditing procedures that have led to a 15% processing time reduction

Accounts Payable Clerk, FasTemp Staffing Solutions, Toledo, OH
June 2018 – January 2020

  • Filled in for absent or unfilled A/P positions in various companies
  • Resolved backlogged work and billing issues, resulting in annual overpayment savings of $25,000 for one business and $15,000 for two businesses
  • Communicated regularly with a nationwide network of suppliers and vendors
  • Commended by company executives for creating timely, accurate cash flow reports and A/P liability summaries

Arthur Archer
(100) 100-1000
[email protected]
44 Fourth Street, Sacramento, CA 44444

Profile

Solution-oriented accounts payable specialist who has over six years of experience working with vendors. Adept at understanding and delivering on expectations while maintaining professional, cordial relationships. Proven track record of improving on-time payment rate and cutting down overall expenditures. Accurate invoice processor who avoids errors through cross-checking and attention to detail.

Professional Experience

Accounts Payable Specialist, Bakersfield Manufacturing, Bakersfield, CA
September 2017 – Present

  • Negotiate payment plans with vendors, in one case reducing total expenditures by $2 million through early payments
  • Process 500+ invoices per week
  • Regularly communicate with 14 vendors, including two Fortune 500 companies
  • Maintain records of payment transactions
  • Cross-check records for errors, finding and correcting an average of 10 per week

Accounts Payable Clerk, Sacramento Solutions, Sacramento, CA
July 2015 – August 2017

  • Cleared backlog of six months of work, resolving 30 accounting errors
  • Processed and verified invoices, serving as the primary point of contact for 12 clients
  • Created and delivered weekly, monthly and quarterly reports to executive team, including CFO
  • Implemented use of QuickBooks software, reducing company-wide payment errors by 90%

Education

Bachelor of Science in Accounting
SAN FRANCISCO UNIVERSITY, San Francisco, CA, September 2011 – June 2014

Key Skills

  • Identifying and using clients’ and vendors’ preferred communication channels
  • Accounting software, including QuickBooks, Oracle NetSuite and Tipalti
  • Bookkeeping and reporting
  • Vendor negotiations

Certifications

  • Certified Bookkeeper, Bookkeepers Association, 2018
  • Certified Accounts Payable Professional, Financial Professionals Association, 2021

Regina Rickson
(111) 222-3333
[email protected]
333 Third Highway, Boise, ID 33333

Profile

Senior accounts payable specialist with 11+ years of experience in vendor interactions and payment processes. Able to manage relations with multiple vendors while keeping all accounts in good standing. Organized bookkeeper whose accurate records prove valuable at tax time and during reconciliation and reviews. Skills include the use of industry-standard software, clear communication, and accounting ability.

Professional Experience

Senior Accounts Payable Specialist, Boise Business Solutions, Boise, ID
January 2015 – Present

  • Process approximately 15,000 invoices per month, covering over $1 million in payments to vendors
  • Recommend use of cost-saving measures like early payments and bulk purchases, triggering an average of $30,000 in vendor discounts per quarter
  • Review deliveries and inventory to ensure vendors are meeting obligations
  • Reconcile vendor invoices with internal records to identify errors and overpayments, saving $500,000+ to date
  • Deliver weekly and quarterly reports to managers and executives regarding vendor payments, invoice issues, and other account-related matters

Accounts Payable Specialist, Smith Solutions, Bismarck, ND
July 2009 – December 2014

  • Reviewed invoice coding for errors, catching an average of 12 per week
  • Kept records on over 40 vendors
  • Assisted with end-of-month book closing
  • Resolved several months of backlogged vendor payments through payment plans and open communication
  • Researched vendor agreements to find discount opportunities, in one case saving $12,000 per order

Education

Bachelor of Science in Accounting
NEBRASKA UNIVERSITY, Lincoln, NE, September 2005 – June 2009

Key Skills

  • Vendor relations
  • Bookkeeping
  • Accounting software, including Oracle, NetSuite, and Tipalti
  • Written and verbal communication
  • Delivering reports

Certifications

  • Certified Accounts Payable Specialist, Financial Professionals Association, 2019
  • Bookkeeper Certification, Bookkeepers of America, 2020

Common Key Skills and Action Verbs for Accounts Payable Specialist Resumes

Hiring managers usually look for a specific list of skills and attributes when recruiting for accounts payable specialist roles. Many now use applicant tracking systems (ATS) to scan resumes for relevant keywords, so it’s important to know the vocabulary to use to get yourself noticed. Weaving in as many of the following keywords and action verbs as possible can help get your resume flagged by an ATS for further consideration by a hiring manager.

Key Skills and Proficiencies
Accounting software Accounts payable codes
Accuracy Attention to detail
Check processing Customer service
Data analysis Data protection and confidentiality
Efficiency Email and telephone communication
Mathematical reasoning Microsoft Excel
Organization Problem-solving
Record keeping Relationship management
Teamwork Time management
Action Verbs
Analyze Assess
Balance Calculate
Collaborate Communicate
Conduct Deliver
Handle Identify
Monitor Prepare
Record Rectify
Resolve Track

How to Write a Better Accounts Payable Specialist Resume

Highlight your soft skills

While mathematical and analytical skills are vital for a career as an accounts payable specialist, employers also value soft skills just as highly. This role requires you to collaborate with colleagues and manage relationships with clients and vendors. Therefore, it’s a good idea to highlight at least one soft skill displayed in each of your previous roles. If you can, include a quantifiable result that these skills allowed you to achieve.

Example #1

Good


Collaborated with a team of 6 colleagues to solve complex accounting discrepancies, resolving 98% of errors within 2 hours.

Bad


Worked as a team to fix accounting errors.

Example #2

Good


Managed relationships with clients and vendors and responded efficiently to queries, receiving 99.5% positive feedback for customer service throughout employment.

Bad


Helped clients and vendors quickly and politely.

Showcase your educational experience

Detailing your educational accomplishments shows employers that you have the mathematical reasoning and analytical skills to excel as an accounts payable specialist. If you have a bachelor or associate degree in finance or a related field, list any coursework you completed that displays the key competencies employers look for. If you don’t have a degree, mention any core or elective areas of study that demonstrate your aptitude for the role.

Example #1

Good


High School Diploma

WESTLAKE HIGH SCHOOL, Austin, TX, June 2018

Electives completed:

  • Personal Finance
  • Information Technology
  • Applied Mathematics

Bad


High School Diploma

WESTLAKE HIGH SCHOOL, June 2018

Example #2

Good


Associate of Applied Science in Accounting

AUSTIN COMMUNITY COLLEGE, Austin, TX, September 2016 – June 2018

Coursework completed:

  • Accounting Information Systems
  • Advanced Business Communication
  • Special Topics in Accounting

Bad


Associate of Accounting

AUSTIN COMMUNITY COLLEGE, Austin, TX, September 2016 – June 2018

How to Align Your Resume With the Job Description

The published job description provides you with valuable insight into a potential employer’s requirements and priorities. By aligning your accounts payable specialist resume with the proficiencies described in the job description, you can show the hiring manager that you can deliver effectively and set yourself apart from other candidates.

While it can save time to submit the same generic resume for each opening, you stand a far higher chance of being called for an interview by tailoring your application to the job ad. Try to include examples of when you’ve demonstrated the skills listed first or more than once in the job description. Compare your resume with the job ad before submitting it to check that you’ve covered as many of these must-haves as possible.

Example Accounts Payable Job Description


Sysco is one of Texas’s fastest-growing wholesale food suppliers and was recently voted as one of the top three employers for staff well-being. We are seeking an efficient and detail-oriented accounts payable specialist to join the finance department at our Dallas office. The role requires outstanding customer service skills and a proven track record of teamwork

Responsibilities:

  • Respond to clients’ accounts payable queries via email and telephone and go the extra mile to deliver efficient service
  • Accurately log discrepancies and use problem-solving skills to address anomalies
  • Prepare checks for processing and inspect them for accuracy
  • Apply the correct codes to invoices and other financial documentation and maintain precise transaction records
  • Work collaboratively with teammates to meet tight deadlines and provide assistance with administrative tasks as required

Qualifications:

  • High School Diploma or GED; Associate’s degree in finance or accounting strongly preferred
  • 3+ years of accounts payable experience
  • Attention to detail
  • Mathematical reasoning
  • Data analysis

The above job description shows that the employer is looking for the following skills and qualities:

  • Efficiency
  • Attention to detail
  • Customer service
  • Telephone and email communication
  • Record keeping
  • Accuracy
  • Problem-solving
  • Identifying financial discrepancies
  • Data analysis
  • Mathematical reasoning
  • Check preparation
  • Teamwork
  • AC codes
  • Time management

Once you’ve identified the key skills and proficiencies required, you can adapt your resume to match. Here’s an example of an application tailored to meet the job ad:

Accounts Payable Specialist Job Work Experience Example


Accounts Payable Specialist, Texas International Terminals, League City, TX

July 2013 – Present

  • Answer telephone and email inquiries politely and efficiently, achieving a consistent 5-star customer service rating over 4 years
  • Leverage strong mathematical reasoning skills to analyze data for discrepancies and solve complex problems, reducing payment errors by 45% in 2020
  • Work collaboratively with up to 5 colleagues to maintain accurate financial records and assign AC codes correctly, consistently ranking in the top 5% of teams for attention to detail
  • Multitask across competing tasks to meet tight deadlines, managing time effectively, exceeding productivity goals by 32% in 2020