How To Write a Billing Specialist Resume

If you’re looking for a role as a billing specialist, the first step is writing a resume that positions you as a top candidate and highlights your qualifications, such as data analysis, billing automation, and customer service. Review our list of tips, including examples, that can help you level up your resume.

  • Entry-level
  • Mid-career
  • Senior-level
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1. Write a dynamic profile summarizing your billing specialist qualifications

Create a compelling snapshot of your billing specialist career to make a positive impact on the hiring manager. Start by listing your job title, years of experience, and three to four specializations that align with the job posting. In the subsequent sentences, draw attention to your proven track record of creating value for your teams and organizations.

For example, if you are adept at identifying opportunities to enhance billing procedures, feature this information directly in your summary. If you helped reduce account delinquencies and improve accounts receivables (AR) by 65%, note this accomplishment in your profile. Providing these types of insights will help you tell your story and differentiate you from the competition during the job search.

Senior-Level Profile Example

A Billing Specialist with 10+ years of experience, specializing in accounts receivable (AR), billing operations, payment processing, and team management. A strong history of coordinating cross-functionally with various departments to resolve billing discrepancies and aging AR.

Entry-Level Profile Example

A Billing Specialist with entry-level work experience, specializing in accounts receivables, customer service, and account reconciliation. Adept at identifying opportunities to enhance billing procedures and create payment plans to reduce account delinquencies.

2. Showcase your billing specialist experience

To craft a results-driven professional experience section, create bullet points that emphasize your career achievements rather than job responsibilities. Companies are interested in results, and as a billing specialist, demonstrate your bottom-line value by including metrics, percentages, and monetary figures.

Also, focus on your ability to deliver exceptional customer service, improve collection processes, and collaborate with cross-functional teams. As a billing specialist, you will work with a variety of departments to resolve billing discrepancies and aging accounts receivables. It’s important to feature your leadership and communication skills.

Senior-Level Professional Experience Example

Billing Specialist, IT Management Pros., Seattle, WA

May 2016 – Present

  • Coordinate cross-functionally with various departments to evaluate billing procedures, customer invoices, billing adjustments, and account reconciliations for payments valued at $50K-$200K for an IT services provider
  • Interface with client billing teams and management to address concerns, conduct adjustments, and identify payment solutions for past due accounts
  • Analyze and track 450 invoices per month and develop an automated billing process to eliminate manual data entry and save over 20 work hours per week

Entry-Level Professional Experience Example

Billing Specialist, Cormac Construction Pros., Detroit, MI

May 2021 – Present

  • Perform analysis of aging accounts receivable, develop relationships with clients to establish payment plans and billing schedules, and reduce delinquent accounts by 30% over six months
  • Create and deliver invoices for residential construction services and raw materials valued at $5K-$45K, including creating detailed itemized receipts for the billing department
  • Track and monitor accounts receivables using Microsoft Excel and Quickbooks

In addition to your education, feature any relevant certifications you’ve achieved throughout your billing specialist career. Although most employers will be more interested in your professional experience, obtaining other credentials won’t hurt your chances of landing the interview.

For instance, a Certified Medical Billing and Coding Specialist accreditation from The Certified Professional Coder demonstrates your aptitude in health care industry billing and will appeal to hiring managers in this sector. A certification alone won’t guarantee an interview for senior-level job seekers, but it will show prospective employers you’re committed to continuous learning.



  • [Degree Name]
  • [School Name], [City, State Abbreviation] | [Graduation Year]


  • Bachelor of Science (B.S.) Accounting
  • University of Michigan, Ann Arbor, MI | 2019



  • [Certification Name], [Awarding Organization], [Completion Year]


  • Certified Medical Billing and Coding Specialist, The Certified Professional Coder, 2020

4. Outline your most useful billing specialist skills and proficiencies

Most organizations rely on some form of applicant tracking system (ATS) to identify qualified candidates for job openings. To get your resume through the initial screening process and into the hiring manager’s hands, incorporate keywords from the job description directly into your profile, professional experience, and skills section. Below is a list of key terms and skills that you may encounter while applying for billing specialist positions:

Key Skills and Proficiencies
Accounting Account reconciliation
Accounts payable (AP) AR
Auditing Billing automation
Billing operations Billing procedures
Business administration Client relations
Customer service Data analysis
Delinquencies Financial reporting
Generally accepted accounting principles (GAAP) Invoicing
Microsoft Excel Microsoft Office Suite
Payment processing Project management
QuickBooks Spreadsheets

5. Highlight process improvement and project management skills

As a billing specialist, you might be charged with tasks such as developing improved systems for accounts receivables collections or identifying billing discrepancies. Display your aptitude in these arenas that go beyond technical skills and require cross-collaboration, leadership, and creativity. Provide examples of you managing complex billing scenarios and delivering creative solutions to bring value to organizations. Hiring managers are looking for characteristics like this when assessing applicants’ resumes.

How To Pick the Best Billing Specialist Resume Template

When selecting your template, prioritize structure and readability over visual appeal. Heavy use of colors and bulky graphics may look nice, but they can distract the reader from your content. Seek a template that organizes your content effectively but also fits with your brand. Hiring managers will always be more interested in your achievements and qualifications than the style of your template.

Billing Specialist Text-Only Resume Templates and Examples

  • Entry-level
  • Mid-career
  • Senior-level

Raheem Richardson
(123) 456-7890
[email protected]
123 Pine Brook Dr, Miami, FL 12345


A Billing Specialist with five years of experience, specializing in accounting, billing procedures, accounts receivable (AR), and process improvement. A proven track record of leading initiatives to automate billing processes and enhance organizational effectiveness.

Professional Experience

Billing Specialist, Miami Dental Insurance Co., Miami, FL
May 2018 – Present

  • Oversee billing processes for a premiere dental insurance company, retrieve and analyze customer account information, resolve billing discrepancies, and coordinate with dental practices to review invoices and ensure accuracy
  • Identify billing discrepancies across five dental practices and uncover inaccurate charges impacting 30+ customers, resulting in over $40K in overcharges
  • Field inquiries from customers regarding copays, insurance coverage, and premiums

Billing Specialist, PaperForBusiness Inc., Miami, FL
May 2017 – May 2018

  • Created, monitored, and delivered invoices for a paper distributor valued at $10K-$30K, fielded inquiries from client businesses on pricing and billing
  • Identified aging and delinquent customer accounts, coordinated with clients to resolve payment issues, and eliminated over $15K in aging AR


Bachelor of Science (B.S.) Accounting
University of Miami, Miami, FL September 2013 – May 2017

Key Skills

  • Billing Operations
  • Accounting
  • Data Analysis
  • Accounts Receivable (AR)
  • Process Improvement

Frequently Asked Questions: Billing Specialist Resume Examples and Advice

What are common action verbs for billing specialist resumes?-

It’s easy to get stuck when writing the experience section of a resume. You might start to run out of action verbs to describe your work. To help you with this challenge, we put together the below list of common action verbs that can describe billing specialist roles. Use these action verbs to craft your professional experience section:

Action Verbs
Adjusted Analyzed
Audited Calculated
Collaborated Conducted
Coordinated Created
Delivered Evaluated
Executed Forecasted
Identified Implemented
Improved Led
Managed Monitored
Oversaw Performed
Processed Reconciled
Resolved Verified
How do you align your resume with a data scientist job description?-

According to the Bureau of Labor Statistics, jobs for billing specialists, also known as financial clerks, are projected to decline by 4% from 2021 to 2031, which is slower growth than average. This decline is primarily driven by the introduction of technology and online tools, along with productivity-based software solutions. However, jobs for medical records specialists are expected to increase by 8% during the same timeframe. So consider high-growth industries and target billing specialist roles in those sectors.

Because of the employment landscape, tailoring your document to individual job postings will significantly increase your chances of landing your next job opportunity. For example, suppose an organization is looking for a billing specialist with a background in driving process improvements. In that case, you may want to highlight a billing procedure you automated or an operational gap you resolved. If the company is looking for a professional who has a strong history of improving accuracy for billing operations, provide examples of you eliminating discrepancies.

What is the best billing specialist resume format?-

Reverse chronological format is ideal for billing specialist resumes. This approach ensures that your most recent and relevant experience is featured at the top of your document. Even at the entry level, it’s best to avoid functional resume formats. If you lack hands-on experience, you’d still be much better served by illustrating your bookkeeping experience in a different industry or roles you have held in organizations where you practiced financial skills.

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Expert Advice
Include a cover letter with your resume

Crafting a strong cover letter helps your chances of landing an interview during a job search. The key to creating a compelling cover letter is to customize your document for the organization you’re applying to. Read our clerical cover letter guide to learn how. For other related cover letter examples, see our bank teller and office manager cover letter guides.

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