Office Manager Cover Letter Examples

Updated April 9, 2021

According to the Bureau of Labor Statistics, employment for office managers, sometimes also known as administrative services or facilities managers, is projected to grow by 6% or 21,200 new positions between 2019 and 2029. Even with a stable job industry, to score the best opportunities and get your foot in the door, it’s essential to craft an effective cover letter.

To learn how to improve your office manager cover letter, download one of the four available cover letter examples. There are templates appropriate for both entry-level managers and those with years of experience. Below, you’ll find tips for creating a strong cover letter that makes an impression on the hiring manager.

Downloadable Cover Letter Examples

No Experience

Example #1 No Experience

2-3 Years

Example #2 2-3 Years

5-10 Years

Example #3 5-10 Years

10+ Years

Example #4 10+ Years

Office Manager Cover Letter Examples (Text Format)

Years of Experience
  • No Experience 0
  • 2-3 Years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Robyn Ellis
Administrative Assistant | [email protected] | (321) 098-7654|432 My Road, Tampa, Florida 54321

March 18, 2021

Vicky Hopper
Senior Hiring Manager
Coast Dental
(654) 321-0987
[email protected]

Dear Ms. Hopper,

Last year, I worked with the office manager to overhaul my company’s insurance claim filing system, improving accuracy by 98% and processing efficiency by 76%. I am excited to offer the same collaborative skills and organization in the role of Office Manager at Coast Dental.

As an experienced administrative assistant with an educational background in business management and 5+ years in a busy dental practice, I believe that I have the necessary skills to further my career as a manager. Coast Dental’s reputation for outstanding customer service is the perfect match for my commitment to improving health care through effective administration. My recent achievements include:

  • Answering customer queries promptly and professionally, receiving a 98% satisfaction rating in 2020
  • Consistently exceeding personal performance targets by at least 32% over the past five years
  • Assisting with the onboarding of three new administrative assistants last year and providing ongoing mentorship

I would like to schedule a meeting to explore how my strong multitasking ability and sound knowledge of dental practice systems can help Coast Dental serve the community in 2021. Please don’t hesitate to get in touch to set up an interview.

Sincerely,

Robyn Ellis

P.S. I would love to explain why I was selected to step up as Acting Office Manager to cover my colleague’s maternity leave in 2019.

Moses Abimbola
Office Manager | [email protected] | (789) 012-3456|432 Main Street, Park City, UT 76543

March 11, 2021

Katie Tang
Senior Hiring Manager
Thrasio
(901) 234-5678
[email protected]

Dear Ms. Tang,

Successfully negotiating an office supplies contract that slashed costs by 43% was my proudest achievement in 2020. I am excited to apply my excellent organizational skills and strategic budget management ability to the role of Office Manager at Thrasio.

As an ambitious individual motivated by playing a part in building thriving businesses, the opportunity to join a fast-growing company like Thrasio is compelling to me. I know that you are seeking a self-starter with a proven talent for problem-solving, and I believe that the following accomplishments show my suitability:

  • Spearheading the office staff training initiative, providing ongoing professional development sessions and successfully onboarding three new hires in 2020
  • Streamlining the appointment booking system to reduce errors by 89% in a single year
  • Receiving glowing praise during my annual performance review for my exceptional efficiency and leadership skills

I am looking forward to setting up a meeting to explore how my abilities and innovative approach can benefit Thrasio in 2021. I am available to attend an interview at your convenience.

Sincerely,

Moses Abimbola

P.S. I am excited to tell you why I was recognized as Manager of the Year at my company in 2019.   

Michelle Wilson
Office Manager | [email protected] | (123) 456-7890 | 123 Main Street, Cleveland, OH 09876

March 1, 2021

Andrea Collins
HR Recruiter
Aspen, Inc.
(987) 654-3210
[email protected]

Dear Ms. Collins,

Supervising a team of 14 employees while handling the demands of a busy office and maintaining high levels of efficiency are some of my greatest achievements in my administrative career. I would like to bring that same level of commitment to Aspen, Inc. as an Office Manager.

After obtaining over seven years of office management experience, I am excited to contribute to Aspen, Inc.’s reputation for quality and commitment to growth. Some examples of my past successes include:

  • Maintained a yearly budget of $90,000 to manage office requirements such as ordering supplies, equipment maintenance, and service contracts.
  • Recommended cost-saving measures for service contracts to save an average of 10% per year.
  • Created and implemented efficiency enhancements to improve the workflow of the front office staff.

I would love to set up a time to discuss further how my skills and abilities can benefit your company. Please feel free to contact me with a time that works best for you.

Best Regards,

Michelle Wilson

P.S. I’d love to tell you about the time I improved performance feedback methods for my staff and boosted employee morale.

Tegan Knights
Office Manager | [email protected] | (654) 321-0987|321 Main Road, Des Moines, IA 10987

March 15, 2021

Cody Sharpe
Senior Hiring Manager
UnityPoint Health
(765) 432-1098
[email protected]

Dear Mr. Sharpe,

Last year, I spearheaded a project to overhaul my company’s calendar system. This resulted in an 87% reduction in booking errors and cut appointment wastage by 65%. I hope to offer the same assertive leadership and strategic planning as an Office Manager at UnityPoint Health.

I know that you are looking for an experienced individual with the organizational skills to ensure the smooth running of multiple campuses. As a seasoned manager with a 13-year track record for overseeing complex operations, the opportunity to use my skills to help UnityPoint Health provide high-quality health care to my local community is compelling. My recent accomplishments include:

  • Negotiating favorable deals with contractors to slash office spending by 43% in 2020 without compromising service quality or efficiency
  • Planning and delivering a comprehensive staff development program that increased productivity by 32% in the last fiscal quarter
  • Overseeing the operation of reception staff and achieving a 93%+ customer satisfaction rating over three years

I look forward to meeting you at an interview to discuss how I can help your organization meet its operational targets in 2021. Please get in touch to arrange a convenient time.

Sincerely,

Tegan Knights

P.S. I would love to explain why I was singled out for a workplace commendation last month.

Office Manager Cover Letter Checklist

Effective cover letters for office managers should include five main elements:

1. Heading. Using a stylized template can help emphasize your basic information. You should include your name, job title, and contact info, the date of application, and the recipient’s details.

2. Salutation. Address the hiring manager by name, such as Mr. or Ms. [last name]. Use the greeting “Dear Hiring Manager” if the hiring manager’s actual name is unavailable.

3. Introduction. Use the introduction as an opportunity to introduce yourself and express your interest in the job.

4. Body paragraphs. Include your relevant professional experience, skills, education, and accomplishments. Highlight important points and make your resume more attractive by writing your details in bullet point form.

5. Closing section. The conclusion is the call to action for the hiring manager to invite you for an interview. For a bonus opportunity to highlight your qualifications in a memorable way, add a P.S. with a notable achievement.

Introduction

Your introduction is where you need to catch the hiring manager’s attention. To do this, introduce yourself in a distinctive way and express your interest in the office manager job opening. Pick one of your most impressive and quantifiable accomplishments that demonstrates your qualifications. Include this achievement in your introduction to show how you can contribute to the organization. Try to be specific and avoid vague descriptions of your qualifications.

Good


As an office manager responsible for over 50 employees at Texas Supply Inc., I saved the company over $10,000 per year in staffing costs by improving overall efficiency. I hope to contribute similar successes to your company as office manager with Morriston Corporation.

Bad


As an office manager with eight years of experience, I meet the qualifications for the position of office manager.

Body Paragraphs

The first body paragraph of your cover letter should detail your interest in the job and the company. You should be specific about your interest in the role and your admiration for the company.

The second paragraph should describe your qualifications and accomplishments. This may include educational degrees or certifications, promotions, or other quantifiable successes. Pair each achievement with a positive outcome so that hiring managers can quantify your skills and abilities. Try not to list accomplishments that only vaguely describe your qualifications.

Good


With my over 10 years of office management experience and multiple promotions, I’m interested in contributing to the ongoing success of Sternings Incorporated. The company’s long-term commitment to customer satisfaction is a perfect fit for my motivated work ethic. My past successes include:

 

I’m excited to help further KJ Communications’ business goals. My past successes include:

  • Administered an annual budget of $150,000, saving an average of 10% each year by optimizing processes, such as creating new inventory and order procedures
  • Managed payroll for 150 employees and established delivered employee benefits, reducing staff turnover by 40%
  • Assisted marketing department by transferring to new CRM platform and optimizing marketing campaign costs, saving 20% over previous year

Bad


  • Managed and monitored processes to optimize efficiency
  • Administered yearly department budget
  • Completed payroll and coordinated employee benefits
  • Assisted other departments with processes as needed

Closing Section

Your cover letter should end with a strong closing and a call to action (CTA) for the hiring manager. In other words, specify that you wish to schedule an interview with the hiring manager. Don’t simply thank the hiring manager for their time.

To create a final good impression, include a P.S. beneath your closing signature that highlights one achievement. This format helps draw the eye of the hiring manager. It also further highlights your skills and helps to set your cover letter apart from others that the hiring manager may see.

Good


I’d like to schedule an interview to discuss how I can contribute to Sternings Incorporated’s reputation for superior customer satisfaction. Please contact me with a time and date that’s most convenient for you.

 

Sincerely,

Penelope Dyne

 

P.S. I’d love to tell you how I won employee of the year with two organizations!

Bad


Thank you for your time and consideration. I hope to hear from you to discuss my qualifications and to learn more about the role.

 

Sincerely,

Penelope Dyne