How To Write a Data Entry Resume
To write a good resume for data entry positions, you’ll need to show you can process important information quickly and accurately. The tips below will help you capture these skills on your resume so it gets you interviews for your next data entry job.
1. Write a dynamic profile summarizing your qualifications
A strong Profile summary will catch the hiring manager’s interest by answering the question: How do you excel as a data entry professional? For example, efficiency is often crucial to data entry jobs, so you may want to feature your typing speed in your Profile section. Keystrokes Per Hour (KPH) is usually the top factor for hiring managers, but you could also include your 10-key speed or traditional Words Per Minute (WPM) if it fits the position. Also, consider noting your data accuracy or confidentiality skills, and feel free to give specific performance figures that show your overall diligence in the field.
Entry-Level Profile Example
Analytical Data Entry Specialist with strong recent academic and work experience. Highly focused and efficient, with a 10-key speed of 9,000 KPH. Consistently achieve 100% of goals and standards for data accuracy.
Mid-Career Profile Example
Highly organized Information Processor with 7+ years of experience. Proven record working efficiently in high-pressure environments, with 87 WPM and 99%+ accuracy. Natural collaborator who helps raise team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.
2. Add a results-driven experience section
Use the Experience section to give examples of your success in generating and verifying information for employers. Specific examples help a hiring manager to envision how you’d add value in a data entry role at their business.
Consider how you’ve developed or honed data entry procedures and what impact that had on internal communications or operations. For instance, maybe you devised system improvements that helped pare back costs or work hours. Or perhaps you introduced a checklist for higher data accuracy on widely distributed reports. Including work highlights like these will make your resume stand out.
Mid-Career Experience Example
Data Entry Processor, Fales Health Group, New York, NY | June 2019 to Present
[Regional industry leader with 900+ employees]
- Maintain ongoing accounts of 5,000 patients
- Oversee team of 4 junior clerks to ensure input accuracy
- Check source documents for accuracy, and verify data as needed
- Follow all internal security guidelines per HIPAA
Highlight:
- Streamlined data input methods and consolidated spreadsheets, cutting labor costs by $10K
Senior-Level Experience Example
Senior Team Manager, Ultimate Medical Academy, remote | June 2016 to Present
- Oversee 35 remote team members in a fast-paced work setting
- Analyze client’s business processes and requirements while managing multiple deadlines
Highlights:
- Updated company data warehousing techniques, reducing redundancy by 20%
- Spearheaded analysis of remote software for companywide changeover
3. Include relevant education and certifications
With the education and certifications resume sections, you can show employers your data entry work has a strong knowledge base. List your highest level of education, along with any coursework, training, or certificate programs you’ve done that relate to data entry.
Below are templates and examples to help you format your education and certification details. Note that optional template elements appear in [brackets].
Education
Template:
Degree Name — [Major], School Name, City, ST | [Year]
[Select Coursework]
Example:
Bachelor of Science (BS) — Business Administration, New York University, New York, NY | 2016
Certification
Template:
Certification Name or Title, [Awarding Organization] | [Year]
Example:
Data & Project Management Certification, Cambridge College of Healthcare & Technology | 2013
4. List key skills and proficiencies
Include a “Key Skills” section on your resume to show the various ways you help verify, process, and generate data resources. You can also use this section to display your technical proficiency in programs like Microsoft Excel or QuickBooks (but if you’re versed in five or more, consider making them a separate Technical Skills section). Below are some common data entry skills to consider for your resume:
| Key Skills and Proficiencies | |
|---|---|
| Client Confidentiality | Data Accuracy |
| Efficiency Improvement | Error Identification |
| Microsoft Excel | Microsoft Office Suite |
| Order Entry | PeopleSoft |
| Process Streamlining | QuickBooks |
| Reporting & Documentation | Task Prioritization |
| Time Management | Touch Typing |
| Transcription | Workflow Development |
How To Pick the Best Data Entry Resume Template
As with most vocations, data entry workers should use a resume template that’s clear and straightforward. Opt for one that lets the hiring manager quickly review your best career details. Select a clear resume font, and avoid any template with an overly colorful or elaborate design.
Data Entry Text-Only Resume Templates and Examples
Years of Experience
- Entry-level
- Mid-career
- Senior-level
Kandysse Cunningham
(475) 123-4567 | kan[email protected] | New Haven, CT 06504 | www.linkedin.com/example
Profile
Analytical Data Entry Specialist with strong recent academic and work experience. Highly focused and efficient, with a 10-key speed of 9,000 KPH. Consistently achieve 100% of goals and standards for data accuracy.
Key Skills
- Database Management
- Efficiency Improvement
- Microsoft Office Suite
- Reporting & Documentation
- SQL
- Team Collaboration
Professional Experience
Data Entry Clerk (part-time),GSPANN Technologies, Inc., remote | April 2022 to Present
- Accurately and efficiently enter data into Repsly, Fluix, and FastField platforms
- Engage with customers by chat, phone, and email to answer questions on products and pricing
- Collaborate with other departments to help fulfill customer requests
Student Office Assistant, Gateway Community College GREAT Center, New Haven, CT | August 2021 to February 2022
- Entered data into department database for visitor and user activity records
- Organized, scanned, and filed office paperwork
- Praised by office manager for completing data entry assignments with 100% accuracy
Education
Candidate: Associate of Science in Computer Science – Data Security Specialist, Gateway Community College, New Haven, CT | expected May 2024
Select Coursework:
- Cryptography Fundamentals
- Database Applications and Design – Using SQL
- Introduction to Software Applications
- Network Security
- Networking Fundamentals
James Logan
(012) 345-6789 | [email protected] | New York, NY 12345 | www.linkedin.com/example
Profile
Highly organized Information Processor with 7+ years of experience. Proven record working efficiently in high-pressure environments, with 87 WPM and 99%+ accuracy. Natural collaborator who helps raise team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.
Key Skills
- Accurate Data Entry
- Efficiency Improvement
- Microsoft Office Suite
- Team Collaboration
- Time Management
Professional Experience
Data Entry Processor, Fales Health Group, New York, NY | June 2019 to Present
[Regional industry leader with 900+ employees]
- Maintain ongoing accounts of 5,000 patients
- Oversee team of 4 junior clerks to ensure input accuracy
- Check source documents for accuracy, and verify data as needed
- Follow all internal security guidelines per HIPAA
Highlight:
- Streamlined data input methods and consolidated spreadsheets, cutting labor costs by $10K
Data Entry Clerk, ABC Insurance, New York, NY | July 2016 to May 2019
[Leading auto insurance company with 800 employees]
- Maintained ongoing accounts of 1,000 clients
- Researched and gathered information on incomplete documents
- Typed correspondence for reports and other written material from rough drafts
- Maintained a hard-copy backup of all sensitive data
- Processed and compiled customer information into database
Education
Bachelor of Science (BS) — Business Administration, New York University, New York, NY | 2016
Cory Bainbridge
(304) 123-4567 | [email protected] | Bluefield, WV 24701 | www.linkedin.com/example
Profile
Senior Data Entry Specialist with 10+ years’ experience managing data entry teams for midsize businesses. Skilled and versatile communicator who builds strong relationships with clients, managers, and team members. Draw on deep technical knowledge to find creative yet practical solutions. Master of Science in Information Technology.
Key Skills
- Business Data Analysis
- Client Relations
- Data Confidentiality
- Microsoft Office Suite
- Reporting & Documentation
- SQL, JAVA, ETL
- Statistics
- Task Prioritization
- Team Management
- Workflow Analysis
Professional Experience
Senior Team Manager, Ultimate Medical Academy, remote | June 2016 to Present
- Oversee 35 remote team members in a fast-paced work setting
- Analyze client’s business processes and requirements while managing multiple deadlines
Highlights:
- Updated company data warehousing techniques, reducing redundancy by 20%
- Spearheaded analysis of remote software for companywide changeover
Junior Data Manager, Staffigo Technical Services, LLC, Charleston, WV | October 2013 to May 2016
- Developed and maintained databases and data collection systems
- Worked with managers to prioritize and streamline information needs
- Reviewed KPIs to pinpoint and correct any recurring problems
Claim Support Specialist, HealthSmart, Charleston, WV | March 2012 to September 2013
- Researched claim inquiries and billing codes
- Operated claims system and insurance plan software
- Performed administrative duties such as filing, scanning, and data entry
Highlight:
- Streamlined spreadsheets, paring back yearly labor costs by $15K
Education
Master of Science (MS) — Information Technology, West Virginia University, online | 2018
Bachelor of Science (BS) — Computer Science, Bluefield State College, Bluefield, WV | 2012
Certification
Data & Project Management Certification, Cambridge College of Healthcare & Technology | 2013
Frequently Asked Questions: Data Entry Resume Examples and Advice
What are common action verbs for data entry resumes? +
For data entry professionals, the best resume verbs will relate to processing large amounts of information – think “compiled,” “digitized,” or “streamlined.” But there are various others you might use to describe your duties and contributions in this field. The following list can help you find the right mix of action verbs for your data entry resume:
| Action Verbs | |
|---|---|
| Added | Analyzed |
| Assisted | Built |
| Collected | Compiled |
| Completed | Consolidated |
| Created | Digitized |
| Drafted | Edited |
| Eliminated | Enhanced |
| Entered | Evaluated |
| Gathered | Generated |
| Identified | Improved |
| Managed | Organized |
| Pared back | Pinpointed |
| Processed | Produced |
| Recorded | Reported |
| Sorted | Sourced |
| Streamlined | Transcribed |
| Transmitted | Typed |
| Updated | |
How do you align your data entry resume with a job posting?+
The Bureau of Labor Statistics forecasts that jobs for data entry will decrease by about 25 percent (or 38,500 jobs) between 2021 and 2031.
Despite fewer total job openings, you can find more opportunities in this field if you tailor your resume for each application. One great way to do this is by selectively adding brief descriptions of the companies you’ve worked with in brackets right next to or below the company name. Company descriptions let you show any similarities between your past employers and the one that posted the job. For example, maybe you’ve worked for companies of a similar size or in a similar industry. Or perhaps you’ve worked at organizations with a similar mission or business model. By working these details into your descriptions, you can make your resume more relevant to the job opening.
What is the best data entry resume format? +
In nearly all cases, you should use a Combination (or Hybrid) resume because it’s easiest for hiring managers to learn about your pertinent skills and experience. It’s also easiest for you to modify based on your job goals.
With the Combination format, you highlight your most relevant skills and experience in your Experience or Work History section and an intro section. (This combination of work history and intro content is where the format gets its name.) Your resume intro should include a Profile summary and Key Skills section, but you may also add a Career Highlights or Awards section.
Expert Advice: Include a cover letter with your resume
Write and submit a strong cover letter to increase your chances of an interview for data entry jobs. The key to an effective letter is customizing it based on each job opening. Read our data entry cover letter guide to learn how. For other related examples, see our data analyst and data scientist cover letter guides.
