Data Entry Resume Examples

Jobs for data entry operators, also known as data entry keyers, are forecasted to shrink during the next decade. The Bureau of Labor Statistics projects a decline of 25% from 2019 to 2029. This will equate to 42,400 fewer jobs for people working in data entry. The cutback in jobs reflects technological advances that automate many data entry functions and decrease the use of paperwork that has to be entered into computer systems.

This reduction means that there will be increased competition for data entry positions. A well-written resume can help you stand out from a crowd of other job applicants. On this page, you’ll find a selection of downloadable resumes for both entry-level data entry operators and those with experience. There are also tips for writing a commanding resume and tailoring your resume to fit the job description.

Downloadable Resume Examples

No Experience

Example #1 No Experience

2-3 Years

Example #2 2-3 Years

5-10 Years

Example #3 5-10 Years

10+ Years

Example #4 10+ Years

Data Entry Resume Examples

Years of Experience
  • No Experience 0
  • 2-3 Years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Brandon Smith
(555) 123-4567
[email protected]
123 Main Street, Columbus, OH 01234

Profile

Highly accurate data entry specialist with the ability to manage multiple priorities while meeting tight deadlines. Enjoys a fast-paced environment and adapts well to changing work priorities. A team player that communicates well with others while also adept at working independently. Excellent computer skills with an ability to learn new programs quickly.

Key Skills

  • Detail-oriented and reliable
  • Strong computer skills with proficiency in MS Office and Google Docs
  • Ability to type 75 WPM with zero errors
  • 9,000 KPH 10-key typing speed.
  • Team player with a positive attitude

Education

Associate degree in Business Administration
CLARK COMMUNITY COLLEGE Columbus, OH, September 2018 – June 2020

Coursework completed:

  • Basic Accounting
  • Business Communications
  • Leadership
  • Advanced Keyboarding
  • MS Excel Expert

High School Diploma
WASHINGTON HIGH SCHOOL Columbus, OH, September 2014 – May 2018
Graduated with honors (3.5 GPA)

Professional Experience

Data Entry Clerk, PSI Resources, Columbus, OH
June 2020 – Present 

  • Uploads and enters large amounts of data from hard copies and MS Excel spreadsheets.
  • Maintains a record of 99% accuracy in orders
  • Compiles data for internal reports for manager
  • Provides general office support as needed

Receptionist (Part-Time), HTL Enterprises, Columbus, OH
June 2019 – June 2020

  • Greeted clients from the front desk in a courteous and professional manner
  • Answered telephones and directed calls to the proper department
  • Entered data into MS Excel spreadsheets accurately

Kandysse L. Cunningham
(475) 123-4567
[email protected]
2389 West Plainfield Road, New Haven, CT 06504

Profile

Personable, analytical Data Entry Specialist with two years of experience in customer service and various database platforms. Self-directed, skilled in multi-tasking, and constantly exploring ways to exceed expectations of customers and managers.

Key Skills

  • 80 WPM
  • 10-key speed: 9,000 KPH
  • Knowledge of SQL
  • Microsoft Office
  • Team player
  • Strong verbal and written communication skills

Education

Associate of Science in Computer Science – Data Security Specialist
GATEWAY COMMUNITY COLLEGE New Haven, CT, August 2019 – current (expect to graduate May 2021)

Coursework completed:

  • Introduction to Software Applications
  • Database Applications and Design – Using SQL
  • Networking Fundamentals
  • Network Security
  • Cryptography Fundamentals
  • Attacks and Counter Measures

High School Diploma
NEW HAVEN HIGH SCHOOL New Haven, CT, 2019

Professional Experience

Part-Time Data Entry Clerk, GSPANN Technologies, Inc. (Remote)
April 2019 – Present

  • Entering data into Repsly, Fluix and FastField platforms
  • Communicating with customers via chat, phone and email
  • Answering customer questions about products and pricing
  • Interacting with internal departments to help fulfill customer requests

Student Office Assistant, Gateway Community College GREAT Center, New Haven, CT
August 2018 – February 2019

  • Greeted visitors and college personnel in person, by phone or via electronic media
  • Handled requests or directed persons to proper sources
  • Filed and scanned office paperwork
  • Entered data into department database for visitor and user activity records
  • Commended by Office Manager for excellent customer service and 100% accuracy with data entry assignments

James Logan
(012) 345-6789
[email protected]
123 Main Street, New York, NY 12345

Profile

Detail orientated information processor with over 7 years of experience. Proven track record working efficiently in high-pressure and fast-paced professional environments. Highly-motivated team player who increases department efficiency by completing projects well within deadlines.

Professional Experience

Senior Data Entry Processor, Fales Health Group, New York, NY
June 2016 – Present

  • Maintain ongoing accounts of 5,000 patients
  • Oversee the input of a team of 4 junior clerks to ensure accuracy
  • Check source documents for accuracy and verify data when required
  • Follow all internal security guidelines in accordance with HIPAA regulations
  • Improve data input methods and consolidate spreadsheets, which increased overall efficiency and saved the company $10,000 in labor costs

Data Entry Clerk, ABC Insurance, New York, NY
July 2013 – May 2016

  • Performed clerical duties such as answering the phone and distributing mail during busy periods
  • Maintained a hard copy backup of all sensitive information
  • Maintained ongoing accounts of 1,000 clients
  • Researched and gathered information on incomplete documents
  • Typed correspondence for reports and other written material from rough drafts
  • Processed and compiled customer information into the database

Education

Bachelor of Science in Business Administration
NEW YORK UNIVERSITY New York, NY, September 2009 -June 2013

Key Skills

  • 72 WPM Typing Speed
  • MS Office Suite
  • Team Player
  • Excellent Communication Skills
  • Organized
  • Good Leader
  • Accurate Data Entry
  • Excellent Time Management
  • Highly-motivated
  • Fast Learner
  • Tech Savvy

Certifications

  • Certified Data Entry Specialist

Cory J. Bainbridge
(304) 123-4567
[email protected]
5430 Blue Sky Lane, Bluefield, WV 24701

Profile

Senior Data Entry Specialists with over 10 years’ experience building and maintaining data entry teams for medium businesses. Can communicate clearly with team members, management and clients and apply extensive technical expertise to produce effective solutions.

Professional Experience

Senior Team Manager, Ultimate Medical Academy, Charleston, WV (Remote)
June 2016 – Present

  • Overseeing 35 remote team members
  • Analyzing clients’ business processes and requirements through workflow analysis and interviews
  • Updated company data warehousing techniques, resulting in a 20% redundancy reduction
  • Spearheaded analysis of remote software for company-wide changeover

Junior Data Manager, Staffigo Technical Services, LLC, Charleston, WV
October 2012 – May 2015

  • Developed, implemented and maintained databases and data collection systems
  • Worked with management to prioritize and streamline information needs
  • Reviewed performance indicators to pinpoint and correct recurring problems

Claim Support Specialist, HealthSmart, Charleston, WV
March 2010 – September 2011

  • Researched claim inquiries and billing codes
  • Operated claims system and insurance plan software
  • Performed administrative functions including typing, filing, scanning and data entry
  • Streamlined spreadsheets, saving the company $15,000 annually in labor costs

Education

Master of Science in Information Technology
WEST VIRGINIA UNIVERSITY (ONLINE) September 2015 – December 2018

Bachelor of Science in Computer Science
BLUEFIELD STATE COLLEGE Bluefield, WV, August 2005 – December 2009

Key Skills

  • Strong analytical skills
  • SQL, JAVA, ETL
  • Statistics
  • Microsoft Office
  • Strong written and oral communication skills
  • Managerial abilities

Certification

  • Data and Project Management Certification
  • Cambridge College of Healthcare & Technology, 2013

Common Key Skills and Action Verbs for Data Entry Resumes

Highlighting key skills and appropriate action verbs is a critical element in making your resume stand out. Hiring managers use Applicant Tracking Systems (ATS) to scan and evaluate each resume. Resumes that have a high number of keywords that match what the ATS is looking for are forwarded to the hiring manager for further investigation. This means that the more key skills and words you include, the greater your chances of being invited for an interview.

Key Skills & Proficiencies
10-Key typing speed Ability to work independently
Ability to work under pressure Accuracy
Attention to detail Computer skills
Confidentiality Data entry
Deadline-oriented Error identification
Focus MS Excel
MS Office Multi-tasking
Order entry Organization
PeopleSoft Quickbooks
Report generation Self-motivated
Time management Touch typing
Transcription Typing Speed WPM
Action Verbs
Assist Compile
Complete Consolidate
Edit Enter
Generate Identify
Key Manage
Organize Process
Record Report
Sort Source
Transcribe Transmit
Type

Tips for Writing a Better Data Entry Resume

Showcase your data entry hard skills

Hiring managers look for a wide range of skills and experience when choosing a data entry candidate, but speed is a vital part of the position. Highlight your data entry speed early in your resume so that your prospective employer can see that you can keep up with the needs of the company. Keystrokes Per Hour (KPH) is the most important factor for hiring managers, but you can also include 10-key speed and traditional words per minute if it fits the position. This information can be included in the key skills section or highlighted in your professional profile.

Example #1

Good


Typing Speed:

  • Alphanumeric: 8,500 KPH, 100% accuracy
  • 10-key: 15,500 KPH, 100% accuracy
  • Traditional typing speed: 87 WPM, 99% accuracy

Bad


Fast and accurate typist

Example #2

Good


Accurate and efficient data entry clerk with 10,000 KPH alphanumeric typing speed and proven ability to produce error-free data.

Bad


Detail-oriented data entry clerk with extremely fast typing speed and experience with alphanumeric and 10-key data entry.

Emphasize your data entry soft skills

It’s important to highlight your hard skills, including typing speed and computing knowledge, in a data entry resume. However, hiring managers will also be looking for soft skills. Attention to detail is especially important for data entry clerks. Prospective employers may also look for the ability to work under pressure, follow instructions and keep details confidential. As working from home becomes more popular for data entry positions, the ability to work independently is also essential. Make sure to emphasize at least one relevant soft skill in your resume that shows your suitability for the position.

Example #1

Good


Worked accurately under pressure to meet competing deadlines for multiple clients and followed security instructions to ensure healthcare information was kept confidential.

Bad


Worked for multiple clients entering healthcare information with differing deadlines.

Example #2

Good


Work independently to accurately input work order data in the company database, identify missing details and follow up with clients to ensure records are complete and accurate.

Bad


Enter required information in the company database to produce accurate records.

How to Align Your Resume with the Job Description

Job descriptions allow companies to define the skills and experience that a person needs to be successful in the position. Hiring managers compare resumes to the job description to identify the best candidates for further review. Including skills and experiences that match up with the posted opening can help you stand out from other applicants.

If you don’t know what to feature, start by looking closely at the job description. Make a list of the requirements that are mentioned first or included multiple times, as these are generally the most important. Compare your resume to this list and make sure it details how you meet these key priorities. To ensure your resume isn’t generic, focus on your notable accomplishments and avoid copy and pasting.

Example Data Entry Job Description


ABC Corporation is looking for a data entry operator to enter and maintain information on our company databases. Responsibilities will include collecting and entering data and maintaining accurate records for the company. The ideal candidate will have an eye for detail, fast and accurate typing skills and knowledge of spreadsheets, databases and online forms. This position requires you to work independently, keep records secure and confidential and be able to identify and resolve discrepancies in data. 

Responsibilities:

  • Enter text based and numerical information from source data into company databases within time limits
  • Prepare source data by compiling, verifying accuracy and sorting information
  • Review data for deficiencies, errors and discrepancies and correct, if possible
  • Research and obtain further information to ensure data entered is correct and complete
  • Comply with data integrity and security policies
  • Maintain confidentiality of all customer records
  • Respond to queries for information by accessing relevant files and providing reports as required

Qualifications:

  • High school diploma; additional computer training or certification preferred
  • Typing speed and accuracy
  • Data entry experience
  • Experience with MS Office and databases
  • Ability to work independently
  • Attention to detail
  • Able to maintain confidentiality
  • Organization and time management skills

This job description shows that the ideal candidate will have the following skills and experience:

  • Knowledge of MS Office, databases and spreadsheets
  • Maintain accurate records
  • Data entry experience
  • Identify and resolve discrepancies
  • Ability to work independently
  • Attention to detail
  • Data integrity and security
  • Confidentiality

Compare what you highlighted in the job description to your resume, and make sure you include skills and experience that match the requirements. Below you can find an example of how to best use this information in your resume.

Data Entry Work Experience Example


Data Entry Operator

XYZ Company, December 2017 – Present

  • Quickly and accurately entered data into company computer systems, including MS Office, spreadsheets and databases
  • Paid attention to details to identify discrepancies and errors and conducted research to resolve discrepancies
  • Worked independently to maintain accurate records by conducting data integrity checks, correcting errors and eliminating duplicate records
  • Maintained client confidentiality and followed company security and data integrity policies to ensure all records are accurate and complete