How To Write a Data Entry Resume

To write a good resume for data entry positions, you’ll need to show you can process important information quickly and accurately. The tips below will help you capture these skills on your resume so it gets you interviews for your next data entry job.

  • Entry-Level
  • Mid-Career
  • Senior-Level
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1. Craft an outstanding profile with a summary of your data entry qualifications

A strong Profile summary will catch the hiring manager’s interest by answering the question: How do you excel as a data entry professional? For example, efficiency is often crucial to data entry jobs, so you may want to feature your typing speed in your Profile section. Keystrokes Per Hour (KPH) is usually the top factor for hiring managers, but you could also include your 10-key speed or traditional Words Per Minute (WPM) if it fits the position. Also, consider noting your data accuracy or confidentiality skills, and feel free to give specific performance figures that show your overall diligence in the field.

Entry-Level Profile Example


Analytical Data Entry Specialist with strong recent academic and work experience. Highly focused and efficient, with a 10-key speed of 9,000 KPH. Consistently achieve 100% of goals and standards for data accuracy.

Mid-Career Profile Example


Highly organized Information Processor with 7+ years of experience. Proven record working efficiently in high-pressure environments, with 87 WPM and 99%+ accuracy. Natural collaborator who helps raise team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.

2. Add a compelling section featuring your data entry experience

Use the Experience section to give examples of your success in generating and verifying information for employers. Specific examples help a hiring manager to envision how you’d add value in a data entry role at their business.

Consider how you’ve developed or honed data entry procedures and what impact that had on internal communications or operations. For instance, maybe you devised system improvements that helped pare back costs or work hours. Or perhaps you introduced a checklist for higher data accuracy on widely distributed reports. Including work highlights like these will make your resume stand out.

Mid-Career Experience Example


Data Entry Processor, Fales Health Group, New York, NY | June 2019 to Present

[Regional industry leader with 900+ employees]

  • Maintain ongoing accounts of 5,000 patients
  • Oversee team of 4 junior clerks to ensure input accuracy
  • Check source documents for accuracy, and verify data as needed
  • Follow all internal security guidelines per HIPAA

Highlight:

  • Streamlined data input methods and consolidated spreadsheets, cutting labor costs by $10K

Senior-Level Experience Example


Senior Team Manager, Ultimate Medical Academy, remote | June 2016 to Present

  • Oversee 35 remote team members in a fast-paced work setting
  • Analyze client’s business processes and requirements while managing multiple deadlines

Highlights:

  • Updated company data warehousing techniques, reducing redundancy by 20%
  • Spearheaded analysis of remote software for companywide changeover

3. Include education and certifications relevant to data entry

With the education and certifications resume sections, you can show employers your data entry work has a strong knowledge base. List your highest level of education, along with any coursework, training, or certificate programs you’ve done that relate to data entry.

Below are templates and examples to help you format your education and certification details. Note that optional template elements appear in [brackets].

Education

Template

  • Degree Name — [Major], School Name, City, ST | [Year]
  • [Select Coursework]

Example

  • Bachelor of Science (BS) — Business Administration, New York University, New York, NY | 2016

Certification

Template

  • Certification Name or Title, [Awarding Organization] | [Year]

Example

  • Data & Project Management Certification, Cambridge College of Healthcare & Technology | 2013

4. List key data entry skills and proficiencies

Include a “Key Skills” section on your resume to show the various ways you help verify, process, and generate data resources. You can also use this section to display your technical proficiency in programs like Microsoft Excel or QuickBooks (but if you’re versed in five or more, consider making them a separate Technical Skills section). Below are some common data entry skills to consider for your resume:

Key Skills and Proficiencies
Client Confidentiality Data Accuracy
Efficiency Improvement Error Identification
Microsoft Excel Microsoft Office Suite
Order Entry PeopleSoft
Process Streamlining QuickBooks
Reporting & Documentation Task Prioritization
Time Management Touch Typing
Transcription Workflow Development

How To Pick the Best Data Entry Resume Template

As with most vocations, data entry workers should use a resume template that’s clear and straightforward. Opt for one that lets the hiring manager quickly review your best career details. Select a clear resume font, and avoid any template with an overly colorful or elaborate design.

Data Entry Text-Only Resume Templates and Examples

  • Entry-Level
  • Mid-Career
  • Senior-Level

James Logan
(012) 345-6789 | [email protected] | New York, NY 12345 | www.linkedin.com/example

Profile

Highly organized Information Processor with 7+ years of experience. Proven record working efficiently in high-pressure environments, with 87 WPM and 99%+ accuracy. Natural collaborator who helps raise team output by completing projects ahead of time. Fast learner who adapts readily to new work challenges and conditions.

Key Skills

  • Accurate Data Entry
  • Efficiency Improvement
  • Microsoft Office Suite
  • Team Collaboration
  • Time Management

Professional Experience

Data Entry Processor, Fales Health Group, New York, NY | June 2019 to Present
[Regional industry leader with 900+ employees]

  • Maintain ongoing accounts of 5,000 patients
  • Oversee team of 4 junior clerks to ensure input accuracy
  • Check source documents for accuracy, and verify data as needed
  • Follow all internal security guidelines per HIPAA

Highlight:

  • Streamlined data input methods and consolidated spreadsheets, cutting labor costs by $10K

Data Entry Clerk, ABC Insurance, New York, NY | July 2016 to May 2019
[Leading auto insurance company with 800 employees]

  • Maintained ongoing accounts of 1,000 clients
  • Researched and gathered information on incomplete documents
  • Typed correspondence for reports and other written material from rough drafts
  • Maintained a hard-copy backup of all sensitive data
  • Processed and compiled customer information into database

Education

Bachelor of Science (BS) — Business Administration, New York University, New York, NY | 2016

Frequently Asked Questions: Data Entry Resume Examples and Advice

What are common action verbs for data entry resumes? +

For data entry professionals, the best resume verbs will relate to processing large amounts of information – think “compiled,” “digitized,” or “streamlined.” But there are various others you might use to describe your duties and contributions in this field. The following list can help you find the right mix of action verbs for your data entry resume:

Action Verbs
Added Analyzed
Assisted Built
Collected Compiled
Completed Consolidated
Created Digitized
Drafted Edited
Eliminated Enhanced
Entered Evaluated
Gathered Generated
Identified Improved
Managed Organized
Pared back Pinpointed
Processed Produced
Recorded Reported
Sorted Sourced
Streamlined Transcribed
Transmitted Typed
Updated  

How do you align your data entry resume with a job posting?+

The Bureau of Labor Statistics forecasts that jobs for data entry will decrease by about 25 percent (or 38,500 jobs) between 2021 and 2031.
 
Despite fewer total job openings, you can find more opportunities in this field if you tailor your resume for each application. One great way to do this is by selectively adding brief descriptions of the companies you’ve worked with in brackets right next to or below the company name. Company descriptions let you show any similarities between your past employers and the one that posted the job. For example, maybe you’ve worked for companies of a similar size or in a similar industry. Or perhaps you’ve worked at organizations with a similar mission or business model. By working these details into your descriptions, you can make your resume more relevant to the job opening.

What is the best data entry resume format? +

In nearly all cases, you should use a Combination (or Hybrid) resume because it’s easiest for hiring managers to learn about your pertinent skills and experience. It’s also easiest for you to modify based on your job goals.
 
With the Combination format, you highlight your most relevant skills and experience in your Experience or Work History section and an intro section. (This combination of work history and intro content is where the format gets its name.) Your resume intro should include a Profile summary and Key Skills section, but you may also add a Career Highlights or Awards section.

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Expert Advice
Include a cover letter with your resume
Write and submit a strong cover letter to increase your chances of an interview for data entry jobs. The key to an effective letter is customizing it based on each job opening. Read our data entry cover letter guide to learn how. For other related examples, see our data analyst and data scientist cover letter guides.
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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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