A good personal assistant cover letter shows how you help busy people stay organized and focused. In the letter, you can express interest in the job opening and mention your administrative skills such as travel booking, process streamlining, or fast problem-solving.
This guide will help you write a cover letter that gets you interviews for your next job as a personal assistant.
Personal Assistant Cover Letter Templates and Examples
- Entry-Level
- Mid-Career
- Senior-Level
How To Write a Personal Assistant Cover Letter
Your personal assistant cover letter should usually have five sections, in this order:
1. Heading
At the top of the page, include:
- Your name and contact information
- The date
- The recipient’s name, title, company, and contact information (when available)
(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)
Example
Amelia Pittman
Personal Assistant | [email protected] | 765-432-1098 | 357 Main Boulevard, Fargo, ND 24680
April 21, 2024
Dwayne Lawrence
Talent Specialist
HireRocket
(086) 420-8642
[email protected]
2. Salutation
If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager.”
Examples
Dear Ms. Cecilson,
Dear EEE Corporate Holdings Manager:
3. “Hook” or introduction
Catch the reader’s attention by citing an achievement or key credential from your resume.
Example
In my current role as a personal assistant to Mr. Taylor, CEO of ABC Technologies, I have acted as a gateway between him and his executives at all times, ensuring he can focus on important tasks. Over the past year, I have increased Mr. Taylor’s productive time by 9%.
4. Body paragraph(s)
Explain why the job or employer interests you. Then, cite a few more of your key achievements or qualifications, possibly using bullet points.
Example
With over two years of experience providing outstanding administrative support, I’m attracted to the fast-paced environment at HireRocket. I would relish supporting your company’s mission to innovate in the talent assessment industry. My recent achievements include:
- Collaborating with a team of three colleagues to negotiate favorable accommodation rates, slashing costs by an average of $25 per booking
- Meeting 100% of task deadlines while supporting up to four senior leaders simultaneously
- Implementing a new scheduling system that reduced calendar errors by 98% in a single month
5. Closing
Finally, request an interview for the position.
Example
At your convenience, I’d be honored to speak with you regarding how I can support your CEO. I hope to hear from you soon.
Best regards,
Roberta Robertson
Personal Assistant Cover Letter Tips
1. Show you can help people get and stay organized
Start your letter strong with an example of your success as a personal assistant. What’s one key way you’ve helped senior leaders, entrepreneurs, or other busy individuals stay focused and efficient? Think in terms of how you’ve honed daily tasks or procedures. For instance, maybe you devised an email sorting system that turned 700 unread messages into a clear list of outstanding projects.
Example
As the personal assistant to my current organization’s CFO, Shelly Shelbert, I have freed up many hours of her time each week while making the connections that let her thrive in her role. I hope for the opportunity to support your company’s CEO in a similar manner.
2. Explain why you’re drawn to the opportunity
On a separate document or sheet of paper, take 10 minutes to brainstorm why this personal assistant job interests you. For example, maybe it requires scheduling frequent talks with leaders of partner organizations, similar to your current job. Or perhaps it’s in higher education, a sector you’re eager to work in again.
When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to brainstorm and elaborate on them. Repeat this process until you have at least two or three concise sentences that speak to the job. By adding these to your cover letter, you can show you’re responding to the job posting directly.
Example
I have 15 years of experience as a personal assistant in the technology industry. Over the years, I have worked in local and international offices. I understand you plan to move your office to Japan in the next few years to increase your global footprint. My work in Japan and fluency in Japanese would make me an asset to your team at Times Style Corporation.
3. Highlight your administrative skills
Add a short list of bullet points to show your success in other key work areas for a personal assistant, like travel booking, data entry, or client communications.
Example
Some of my career highlights include:
- Assisting in moving 15 executives and their families to Japan for two years
- Planning travel arrangements for 100 complete national and international trips for executives at ABC Technologies
- Boosting workplace efficiency by introducing 10-minute meeting limits across the company
Personal Assistant Text-Only Cover Letter Templates and Examples
- Entry-Level
- Mid-Career
- Senior-Level
Roberta Robertson
Personal Assistant | [email protected] | (123) 456-7890 | 123 Number Ave., Washington, DC 20009
March 1, 2024
Cecily Cecilson
Hiring Manager
EEE Corporate Holdings
111-222-3333
[email protected]
Dear Ms. Cecilson,
As the personal assistant to my current organization’s CFO, Shelly Shelbert, I am proud to say I have freed up many hours of her time each week while making the connections that let her thrive in her role. I hope for the opportunity to support your company’s CEO in a similar manner.
I have eight years of experience, during which time I have shown an attention to detail and high interpersonal skills combined with confidentiality and professionalism. Those traits have helped me achieve professional successes such as:
- Appointed to keep meeting minutes during executive-level strategy discussions
- Scheduled 17 international trips for Ms. Shelbert in the past calendar year alone
- Coordinated appointments between Ms. Shelbert and internal and external points of contact, including executives of partner organizations
I am drawn to EEE Corporate Holdings because of both your firm’s long history of success and your CEO’s reputation as an innovator. At your convenience, I’d be honored for the chance to speak with you regarding how I can support your CEO. I hope to hear from you soon.
Best regards,
Roberta Robertson, B.A.
P.S. Ms. Shelbert has called me a “miracle worker” on more than one occasion, and I’d love to discuss why!
Personal Assistant Cover Letter Frequently Asked Questions
What’s the most important part of a cover letter?-
Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems (ATS). They also set the stage for a good interview discussion about how you fit the role.
What traits are useful to highlight in my cover letter?-
Desired qualities in administrative professionals include diligence, sound judgment, and a service mindset. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.
How long should my cover letter be?-
No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a personal assistant. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.
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