Human Resources (HR) Cover Letter Examples and Templates for 2023

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Human resource specialists’ employment is expected to increase by 7% between 2019 and 2029, leading to approximately 47,000 new jobs. Just because more jobs will be available doesn’t mean you don’t have to do everything in your power to get ahead of other job applicants. One way to stand out is to submit a strong cover letter.

For tips on improving your human resources cover letter, download one of the four templates below. We have cover letter templates for entry-level HR professionals as well as applicants with several years of experience. You’ll also find tips for making sure your accomplishments are noted.

Downloadable Cover Letter Examples


Example #1 Entry-level


Example #2 Mid-career


Example #3 Senior-level

Human Resources (HR) Cover Letter Examples (Text Format)

Years of Experience
  • Entry-level Entry-level
  • Mid-career Mid-career
  • Senior-level Senior-level

Olivia Jones
Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2021

Damon Smith
Hiring Manager
XYZ Corporation
(987) 654-3210
[email protected]

Dear Mr. Smith,

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. I combined my organizational skills with excellent interpersonal abilities to become an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as a Human Resources Generalist.

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

Some of my previous successes include:

  • Identifying and implementing payroll software that cut company costs by $5,000 per month.
  • Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
  • Assisted at revising new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

P.S. I’d also like to tell you how I effectively resolved conflicts between employees and insurance carriers.

Kate Miller
Human Resource Officer | | (134) 634-9789 | 234 Job St., Houston, TX 77022

February 9, 2021

Sally Peters
Senior Hiring Manager
The Big Company
(934) 304-8264
[email protected]

Dear Ms. Sally Peters,

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

The key factor that attracted me to the Human Resource Officer role at The Big Company is the firm’s approach to employee well-being to improve staff retention. I believe that I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I am confident that I will take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

  • A 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
  • 30% speed increase in applicant processing time.

I am looking forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Best wishes,

Kate Miller

P.S. — I’d also love to discuss the events that led me to win an HR Excellence award!

John Smith
Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2021

Julie Jefferson
Senior Hiring Officer
The People Company
(346) 024-7536
[email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

  • Improved employee satisfaction by 28% via an incentive program.
  • Increased the speed of paperwork processing time by 30% in one year.
  • Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.


John Smith

P.S. — I’d also like to tell you all about how I was shortlisted for an HR Excellence award!

Human Resources (HR) Cover Letter Checklist

Your human resources (HR) cover letter should have five elements:

1. Heading. Your letter’s heading should include your contact information, the date, and the hiring manager’s contact information. Make the header stand out by using a stylized template.

2. Salutation. If possible, use the hiring manager’s name in the salutation: Dear Mr. or Ms. [Last Name]. When you don’t know the recipient’s name, use “Dear Hiring Manager.”

3. Introduction. Use the introductory paragraph to introduce yourself and explain why you’re interested in the job. Tailor this section for each specific employer or industry to avoid sounding vague.

4. Body paragraphs. The next two paragraphs should explain why you’re qualified for the job. Describe your educational background, relevant skills, and work experience. To make it easier for the hiring manager to keep track of your qualifications, consider using a bulleted list instead of one large block of text.

5. Closing section. In your conclusion, ask the hiring manager to contact you for an interview. This is known as a call to action. To make a lasting impression, consider adding a postscript (P.S.) to highlight one additional achievement.


The introduction to your cover letter is the place to let the hiring manager know why you’re interested in the job. To do this effectively, choose one of your top accomplishments and incorporate it into your opening paragraph. Avoid choosing generic statements that could apply to almost any applicant, such as “Collaborated with colleagues to increase revenue.” Instead, go with something quantifiable — something that can be measured. You want the hiring manager to understand exactly why you’re interested in the job and why you’re a strong candidate.


One of my greatest achievements as a human resource specialist was increasing my firm’s retention rate without a corresponding increase in hiring and training costs. I’m committed to achieving the same results in the Recruiter II role at Creavey Plastics.


I’m qualified for the role of Recruiter II because I have five years of experience in the human resources field and understand current recruiting practices.

Body Paragraphs

Start off the body of your cover letter with a statement about why you admire the hiring organization and an explanation of why you want the specific position. Next, go through your resume and identify the achievements you want to include in your human resources (HR) cover letter.

Examples include relevant degrees, promotions, professional certifications, or completed projects. For each item, describe a positive outcome to demonstrate why you have what it takes to succeed in the new position. Make sure each achievement is relevant to the job opening and has a quantifiable outcome.


After 10 years of recruiting for a small manufacturing company, I’m drawn to Creavey’s success in expanding into the European market and doubling its client base over a three-year period.


I’m looking forward to applying my 10 years of experience as a recruiter to the human resources department at Creavey Plastics. Some of my past accomplishments include:

  • Increasing my firm’s 90-day retention rate from 17% to 26%, a significant achievement in a high-turnover industry
  • Reducing time to hire by 23%, preventing hiring managers from losing promising candidates due to a drawn-out hiring process
  • Implementing a referral program that increased the average number of applications received for each opening by 38%


Your advertisement states that you’re looking for someone with at least five years of recruiting experience. I’ve been a recruiter for 10 years and want to work for Creavey Plastics. I’m currently responsible for the following:

  • Writing job descriptions and job advertisements
  • Scheduling interviews
  • Making offers to top candidates
  • Completing new-hire paperwork
  • Conducting orientation sessions for new employees


A strong closing gives you one more chance to make a good impression on the hiring manager. Instead of thanking the reader for his or her time, end with a call to action. Ask the hiring manager to contact you to schedule an interview.

To strengthen your closing, add a P.S. right below your signature. The P.S. should highlight one more achievement that you want the hiring manager to know about, drawing positive attention to your success as a human resources professional.


I would appreciate the opportunity to meet with you and discuss why my qualifications are an excellent match for the Recruiter II role at Creavey Plastics. Please contact me to schedule an interview at your earliest convenience.


Best regards,

Michael Talbot


P.S. I’d love the chance to tell you about the time I negotiated a discount on video-based training for new hires, saving my company more than $14,000 in a single year.


Thank you for your time and attention. I look forward to hearing back from you.


Best regards,

Michael Talbot