When writing your medical receptionist cover letter, focus on how you can welcome and support patients of the health care facility that posted the job. Also, emphasize your related skills like calendar management, process streamlining, or medical billing.

This guide will help you write a cover letter that gets you interviews for your next job as a medical receptionist.

Medical Receptionist Cover Letter Templates and Examples

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How To Write a Medical Receptionist Cover Letter

Your medical receptionist cover letter should usually have five sections, in this order:

1. Heading

At the top of the page, include:

  • Your name and contact information
  • The date
  • The recipient’s name, title, company, and contact information (when available)

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Example


George Jones
Medical Receptionist | [email protected] | (123) 456-7890 | 123 Address St., Philadelphia, PA 19019

January 1, 2024

Henry Mann
Head of Human Resources
Emerson Hospital
(123) 456-7890
[email protected]

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager.”

Examples


Dear Ms. Miles,

Dear Medical Associates Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the employer seeks in applicants.

Example


Creating the new hire orientation program that covered my clinic’s standards, procedures, and software was one of my proudest accomplishments as the lead medical receptionist for Rhode Island Free Clinic. I hope to provide this same success to the South County Hospital.

4. Body paragraph(s)

Explain why the job or employer interests you. Then, cite a few more of your key achievements or qualifications, possibly using bullet points.

Example


Emerson’s commitment to equity, inclusion, and community care is what drew me to this position. It is my belief that I can help with this mission, increasing the quality of the patient experience as they enter the facility. Here are some of my past accomplishments:

  • Created a customized HIPAA standards checklist specifically for all hospital receptionists to ensure compliance at all times
  • Reorganized my department stockrooms to a color-coded system, increasing efficiency and saving $1,000 on the monthly budget
  • Implemented the addition of a daily whiteboard schedule for our department providers, which improved communication and workflow

5. Closing

Finally, request an interview for the position.

Example


I would like to schedule an interview at your convenience to talk further about my skills in creating efficiency and how that can help patients.

Best regards,

Jane Roberts

Medical Receptionist Cover Letter Tips

1. Show you excel at welcoming guests and patients

Start your letter with a clear example of your success as a medical receptionist. For instance, maybe you recently led a project to raise efficiency and reduce patients’ average wait times. Or perhaps you found a way to improve coordination with lab technicians.

Example


In my three years at Kindred Hospital, I received accolades on multiple occasions for my patient satisfaction survey scores consistently staying in the high 90s. This attention to patient care within the administration setting is a skill I hope to bring as a medical receptionist to Emerson Hospital.

2. Explain why you’re drawn to the opportunity

On a separate document or sheet of paper, take 10 minutes to brainstorm why this medical receptionist job interests you.

For example, maybe you’re applying to a doctor’s office, a health care setting you’d like to return to. Or maybe the role involves keeping a calm waiting room and putting patients and family members at ease, an area in which you excel. Also, scan the job posting for details on the organization’s approach to patient care and support, and think about how that compares to your own.

When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to brainstorm and elaborate on them. Repeat this process until you have two or three concise sentences that speak to the job opening. By adding these to your cover letter, you can show hiring managers you read their job posting and are responding to it directly.

Example


The skills I’ve obtained within the field will help further the mission of Medical Associates in its focus on providing quality health care that is affordable and accessible to the community.

3. Highlight your other administrative skills

Add a short list of bullet points to show your success in other key work areas for a medical receptionist, such as appointment scheduling, process streamlining, or patient confidentiality.

Example


My past achievements include:

  • Designed an incoming mail system with personal inboxes for each provider and manager within the clinic, eliminating the need for reception to handle, organize, and distribute the daily mail
  • Led an office-wide inventory accountability program, decreasing discrepancies found on monthly orders and cutting costs by 15%
  • Initiated new hourly lobby upkeep and cleaning protocols to maintain the cleanliness and organization of the waiting area

Medical Receptionist Text-Only Cover Letter Templates and Examples

  • Entry-Level
  • Mid-Career
  • Senior-Level

Jane Roberts
Medical Receptionist | [email protected] | (123) 456-7890 | 123 Address St., Tampa, FL 33601

January 1, 2024

Heather Miles
Hiring Manager
Medical Associates
(123) 456-7890
[email protected]

Dear Ms. Miles,

I’ve spent the last seven years as a medical receptionist, where I recently led an eco initiative to reduce paper waste and waiting room times by converting all new patient questionnaires to a digital platform. I’m excited to bring this same professional excellence and awareness to Medical Associates as the medical receptionist front office lead in Miami.

I know the skills I’ve obtained within the field will help further the mission of Medical Associates in its focus on providing quality healthcare that is affordable and accessible to the community. Here are a few of my past achievements that will enable me to excel in this position:

  • Presented idea to management to switch the provider scheduling system from written by hand to a digital app, creating a more efficient schedule and saving hours of monthly work
  • Created a department maintenance ledger for facility repair requests, leading to repairs being completed in a matter of days rather than months
  • Implemented a department-wide patient experience improvement campaign, increasing satisfaction scores by 10 points month over month

I would like to schedule an interview with you at your convenience to talk further about my skills in creating efficiency and how that can help Medical Associates’ patients.

Best regards,

Jane Roberts

P.S. — I’d also like to tell you how I put together a welcome video for new patients that is displayed on our hospital’s website.

Medical Receptionist Cover Letter Frequently Asked Questions

Do I really need a cover letter for my job search? -

Yes, in most cases. Job postings today usually require or allow you to send a cover letter along with your resume. While not every hiring manager reads or prioritizes them, a well-crafted letter can only help you stand out from other applicants. It will also help you clarify what points to emphasize during the interview.

What traits are useful to highlight on my cover letter?-

Desired work styles and qualities in medical secretaries and administrative assistants include teamwork, compassion, diligence, reliability, and adaptability. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a health care facility or other work setting.

What’s the most important part of a cover letter?-

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems. They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

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Jacob Meade

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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