Bookkeeper Resume Examples
Years of Experience
- Entry-level
- Mid-career
- Senior-level
Jasmine Taylor
(123) 456-7890
[email protected]
123 West Street, Jacksonville, FL 12345
Profile
Highly-organized and detail-orientated bookkeeper with two years of experience in a high-pressure work environment. Proven track record of efficiently and accurately processing financial records. Self-motivated with the ability to work as part of a team. Experienced in maintaining accounts, payroll, and managing invoices. Able to follow directions from senior partners and accountants. Fluent in English and Spanish.
Key Skills
- Organized
- Self-motivated
- Punctual
- Advanced Technical Skills
- Strong Work Ethic
- Quickbooks Expert
- Problem Solving
- Leadership
- MS Office
- Data Entry
- Bilingual
Education
Associate Degree, Accounting
The University of Miami, Miami, FL, September 2016 – June 2018
Professional Experience
Bookkeeper, Manor and Scholtz Law Firm, Jacksonville, FL
October 2018 – Present
- Ensure that all financial transactions comply with federal, state, and company policies
- Prepare and process payroll for over 100 employees
- Answer client queries in regard to fees and invoices
- Contact clients in regard to outstanding bills payable and formulate payment plans
- Maintain books, including bank statements, financial transactions, invoices, and all receipts
- Prepare payroll and direct deposit accounts
- Produce monthly financial summaries and reports
- Work out hours billable for senior attorneys
- Reconcile and balance all accounts
- Check figures on legal documents for mathematical accuracy and correct entry
- Enter client data and fees on accounting software
- Assisted the company in moving all financial records from Excel to Quickbooks
Certifications
- Certified Bookkeeper – American Institute of Bookkeepers (2018)
Sarah Pettigrew
(987) 654-3210
[email protected]
123 South Street, New York, NY 12345
Profile
Highly motivated bookkeeper with over eight years of experience in handling and documenting financial transactions. Comprehensive knowledge of bookkeeping procedures and principles. Skilled in producing accurate financial reports within tight deadlines.
Professional Experience
Bookkeeper, Booker Medical Center, New York, NY
September 2015 – Present
- Document weekly and monthly payrolls
- Assist with Federal, City, and State tax returns
- Process accounts payable and receivable
- Handle patient invoice queries
- Communicate with patients regarding outstanding payments and assist them in developing payments plans
- Input patient details and payment data onto a spreadsheet
- File all paperwork regarding financial transactions
- File medical insurance claims on behalf of patients.
Bookkeeper, Goldberg, Miller, and Associates Law Firm, New York, NY
July 2012 – August 2015
- Handled payroll for over 100 employees
- Helped to resolve billing disputes and collections
- Maintained all financial records, including bank statements, transactions, and receipts
- Assisted tax preparer with Federal, State, and City tax returns
- Produce monthly financial summaries and reports for senior partners
- Mailed credit memos and statements
- Prepared payroll and direct deposit accounts
Education
Associate of Accounting
New York Training College, New York, NY, September 2010 – July 2012
Key Skills
- Customer Service Support
- Organized
- Punctual
- Self-Motivated
- Quickbooks
- Sage
- MS Office
- Team Player
- Data Entry and Analysis
- Problem Solving
- Attention to Details
Certifications
- Certified Payroll Professional, American Payroll 2015
- Quickbooks Expert, 2017
Bernard Cahalio
(123) 456-7890
[email protected]
521 First Street, San Antonio, TX 08154
Profile
Bookkeeper with over a 10-year proven track record of accuracy in budgeting and account reconciliation. Recognized for problem-solving and time management skills in creating invoices and statements, with strong customer relations. Associate degree in Accounting with 2016 Bookkeepers Certification.
Professional Experience
Administrative Assistant, F. Milton Corporation, San Antonio, TX
January 2016 – June 2020
- Completed monthly as well as quarterly and yearly variance analysis
- Maintained accurate journal entries, figures and codes
- Managed two accounts payable clerks
- Coordinated with the accountant to complete annual audit and annual budget planning
Accounts Payable Clerk, F. Milton Corporation, San Antonio, TX
May 2008 – December 2016
- Reviewed invoices and matched them with packing slips
- Entered payment approval and processed checks
- Communicated with merchants on bill discrepancies
Bookkeeping Internship, Stonybrook Financial Management, Lubbock, TX
January 2008 – April 2008
- Used QuickBooks to analyze financial data and prepare income statements
- Worked with Accounting team to compile tax information and complete financial reconciliation
- In charge of inputting customer numbers and weekly sales
- Shadowed Accounting team members to practice supporting company and accurate data tracking
Key Skills
- Expert knowledge of QuickBooks and Xero
- Highly proficient in Microsoft Office, including Excel, Access, Outlook, Word
- Proven time management skills with a strong work ethic
- Knowledge of fiscal budgeting, management and accounting reconciliation
Education
Associate Degree in Accounting
Texas Tech University, Lubbock, TX, September 2006 – May 2008
Certifications
- American Institute of Professional Bookkeepers Certification, 2016
Common Key Skills and Action Verbs for Bookkeeper Resumes
When writing an effective resume, carefully consider the key skills and action verbs associated with the role. Both hiring managers and Applicant Tracking Systems look for specific keywords related to the position when choosing candidates for an interview. Here’s a list of common keywords pertinent to the bookkeeping profession.
| Key Skills & Proficiencies | |
|---|---|
| Accounts payable | Accounts receivable |
| Analysis and auditing | Balance sheets |
| Bookkeeper software | Cash flow |
| Communicating with clients | Computer skills |
| Customer and vendor relations | Detail-orientated |
| Efficiency gains | Income statements |
| Invoicing | Problem-solving skills |
| Produce financial reports | Proficiency with numbers and data |
| Profits and loss statement | Receive and record cash |
| Reconciliation | Sharp memory |
| Action Verbs | |
|---|---|
| Analyze | Answer |
| Audit | Balance |
| Check | Commit |
| Communicate | Compare |
| Correct | Decide |
| Enter | Gather |
| Organize | Pay |
| Reconcile | Record |
| Report | Solve |
Tips for Writing a Better Bookkeeper Resume
Showcase your ability to help with efficiency gains
As mentioned, many of the typical day-to-day tasks previously associated with a bookkeeper’s role have become more automated. As a result, companies are expecting their bookkeepers to take a more proactive and analytical role. Experienced bookkeepers should be able to review financial data and offer suggestions that can help the business with efficiency gains. Draw out a clear example of how you’ve been able to do this for previous employers, and be sure to include specifics.
Example #1
Good
Identified 16 subscriptions across five departments that weren’t being used, saving my employer a total of $3,500 per year in unnecessary expenses.
Bad
Helped my employer reduce unnecessary expenses.
Example #2
Good
Identified a 24-month inventory pattern trend so the business could better forecast necessary inventory levels, reducing out-of-stock instances by 65% on the website.
Bad
Improved product inventory management.
Provide examples for improvements in communication with vendors and accounts
Bookkeepers are often the ones who keep in contact with vendors and clients, especially when it comes to accounts payables and accounts receivables. As these discussions revolve around payments, bookkeepers must know how to communicate effectively in a way that will reduce problems and speed up payments.
Example #1
Good
Implemented a process of frequent follow-ups and reminders with outstanding accounts that reduced the total number of accounts with past-due invoices by 25% in just four months.
Bad
Reduced the instances of vendors paying their bills past their due date.
Example #2
Good
Implemented a new tracking system that identified customers with unpaid invoices extending 30 days past due and marking their accounts as ineligible for future purchases until payment received. This reduced the number of outstanding customer invoices past 30 days by 50%.
Bad
Stopped customers with outstanding debts from making new purchases.
How to Align Your Resume With the Job Description
It’s a hot job market out there, and it’s safe to assume that every job posting receives dozens of applicants. Hiring managers may not have time to scan through every applicant carefully. Instead, they will conduct an initial sweep of all the applicants and draw out a few to make it to the next stage.
To ensure you make it past this screening, you want your resume to align with the job description. This alignment helps you highlight the specific skills the employer is looking for. If the employer is using an automated scanning system, aligning your resume with the job description will also help you pass this screening device.
The job description is the best source for an overview of what the employer is looking for in their ideal candidate. Compare your resume to the description and try to prove that you can deliver on each of the major skills.
Example Bookkeeper Job Description
ABCD, Inc., is one of the top law firms in the Seattle area, winning a local top employer award for the last 10 years in a row. Now, ABCD is looking for a detail-orientated bookkeeper who is comfortable with the latest accounting software. Utilize your communication skills as you review accounts payable and accounts receivable invoices. Our fast-paced office requires someone who can work independently and problem solve, isn’t afraid to identify internal errors, and can quickly reconcile records.
Responsibilities:
- Manage our accounts receivable and accounts payable, including communication with clients and vendors
- Reconcile records
- Analyze and audit internal records, highlighting any issues
- Receive and record cash, check, and other forms of payments for the firm
- Produce balance sheets, profit and loss statements, income statements, and other financial reports
- Provide recommendations for efficiency gains
- Create invoices
- Process payroll
Qualifications:
- High school diploma; certificate or diploma in Bookkeeping preferred
- 2-3 years of bookkeeping experience
- Legal office experience preferred
- Proficient computer skills, including previous experience with accounting software
- Strong verbal and written communication skills
- Strong analytical skills & attention to detail
- High degree of attention to detail
- Data entry experience
According to this job posting, the ideal candidate should have the following qualities, skills, and experience:
- Detail-orientated
- Analytical
- Communication skills
- Experience with accounting software
- Problem-solver
- Experience working for a legal office
- High school diploma
- Previous bookkeeping experience in producing reports, reconciling records, creating invoices, and processing payroll
Now, take the highlighted skills that match your profile and include them in your resume. Use the following example as a guideline of how to incorporate relevant skills concisely and clearly:
Bookkeeper Work Experience Example
Bookkeeper, John & Smith Law Offices
2018-Present
- Three years of experience in bookkeeping for a law office
- Familiarity with Quickbooks
- Complete responsibility of accounts payable and accounts receivables, including communicating for check-ins, reminders, and invoice escalation with vendors and clients
- Production of monthly financial reports, including balance sheets and profit and loss statements
- Managed the monthly payroll process