Bookkeeper Resume Examples

Jobs for bookkeepers, also known as bookkeeping, accounting, or auditing clerks, are projected to decline by 6% from 2019-2029, according to the U.S. Bureau of Labor Statistics. Advances in technology that automate many tasks related to the bookkeeping role are partially responsible for the modest decrease. Thanks to improved accounting software, fewer employees are required to do the same amount of bookkeeping work.

While automation may be available for some aspects of the role, bookkeepers are not becoming obsolete. With so many of their manual tasks being automated, bookkeepers have the opportunity to step into a more analytical role, analyzing data and offering suggestions for ways businesses can improve their finances. Experience with various software programs can give you an edge over the competition. Below, you’ll find tips on writing an effective bookkeeper resume and how to tailor your resume to a job description.

Downloadable Resume Examples

No Experience

Example #1 No Experience

2-3 Years

Example #2 2-3 Years

5-10 Years

Example #3 5-10 Years

10+ Years

Example #4 10+ Years

Bookkeeper Resume Examples

Years of Experience
  • No experience 0
  • 2-3 Years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Jason Brent
(012) 345-6789
[email protected]
123 Main Street, Santa Clarita, CA 45678

Profile

Highly motivated and technically skilled bookkeeper with education focusing on the financial sector. Proficient in Quickbooks, Sage, FreshBooks, and MS Office ( Word, Excel, Outlook, PowerPoint, Access). Organized and able to work independently or in a team environment.

Key Skills

  • Communication
  • Critical Thinker
  • Problem Solving
  • Error Detection
  • Self-Motivated
  • Honest
  • Punctual
  • Collaboration
  • Dependable
  • MS Office
  • Sage
  • Quickbooks
  • Spreadsheets
  • Tax Calculations

Education

Associate in Science, Bookkeeping
Santa Clarita County College, Santa Clarita, CA, September 2017 – June 2019

Courses:

  • Big Business Finance
  • Tax Law for C Corporations
  • Non-Profit Bookkeeping
  • Audits
  • Asset Schedules – Depreciation and Loans

Professional Experience

Bookkeeping Intern, JMD International, Los Angeles, CA
June 2019 – September 2019

  • Assisted with research
  • Entered client data
  • Answered phones and dealt with inquiries
  • Assisted in producing financial reports
  • Worked with Sage and Quickbooks bookkeeping software
  • Prepared and mailed confirmations of balances owed by clients
  • Observed and shadowed senior bookkeepers

Bookkeeping Intern, Booker Law, Santa Clarita, CA
June 2018 – September 2018

  • Supported senior bookkeepers in carrying out large projects
  • Entered client data
  • Produced basic financial reports
  • Shadowed senior bookkeepers
  • Helped to prepare invoices and expense reports
  • Analyzed financial data and looked for mistakes

Jasmine Taylor
(123) 456-7890
[email protected]
123 West Street, Jacksonville, FL 12345

Profile

Highly-organized and detail-orientated bookkeeper with two years of experience in a high-pressure work environment. Proven track record of efficiently and accurately processing financial records. Self-motivated with the ability to work as part of a team. Experienced in maintaining accounts, payroll, and managing invoices. Able to follow directions from senior partners and accountants. Fluent in English and Spanish.

Key Skills

  • Organized
  • Self-motivated
  • Punctual
  • Advanced Technical Skills
  • Strong Work Ethic
  • Quickbooks Expert
  • Problem Solving
  • Leadership
  • MS Office
  • Data Entry
  • Bilingual

Education

Associate Degree, Accounting
The University of Miami, Miami, FL, September 2016 – June 2018

Professional Experience

Bookkeeper, Manor and Scholtz Law Firm, Jacksonville, FL
October 2018 – Present

  • Ensure that all financial transactions comply with federal, state, and company policies
  • Prepare and process payroll for over 100 employees
  • Answer client queries in regard to fees and invoices
  • Contact clients in regard to outstanding bills payable and formulate payment plans
  • Maintain books, including bank statements, financial transactions, invoices, and all receipts
  • Prepare payroll and direct deposit accounts
  • Produce monthly financial summaries and reports
  • Work out hours billable for senior attorneys
  • Reconcile and balance all accounts
  • Check figures on legal documents for mathematical accuracy and correct entry
  • Enter client data and fees on accounting software
  • Assisted the company in moving all financial records from Excel to Quickbooks

Certifications

  • Certified Bookkeeper – American Institute of Bookkeepers (2018)

Sarah Pettigrew
(987) 654-3210
[email protected]
123 South Street, New York, NY 12345

Profile

Highly motivated bookkeeper with over eight years of experience in handling and documenting financial transactions. Comprehensive knowledge of bookkeeping procedures and principles. Skilled in producing accurate financial reports within tight deadlines.

Professional Experience

Bookkeeper, Booker Medical Center, New York, NY
September 2015 – Present

  • Document weekly and monthly payrolls
  • Assist with Federal, City, and State tax returns
  • Process accounts payable and receivable
  • Handle patient invoice queries
  • Communicate with patients regarding outstanding payments and assist them in developing payments plans
  • Input patient details and payment data onto a spreadsheet
  • File all paperwork regarding financial transactions
  • File medical insurance claims on behalf of patients.

Bookkeeper, Goldberg, Miller, and Associates Law Firm, New York, NY
July 2012 – August 2015

  • Handled payroll for over 100 employees
  • Helped to resolve billing disputes and collections
  • Maintained all financial records, including bank statements, transactions, and receipts
  • Assisted tax preparer with Federal, State, and City tax returns
  • Produce monthly financial summaries and reports for senior partners
  • Mailed credit memos and statements
  • Prepared payroll and direct deposit accounts

Education

Associate of Accounting
New York Training College, New York, NY, September 2010 – July 2012

Key Skills

  • Customer Service Support
  • Organized
  • Punctual
  • Self-Motivated
  • Quickbooks
  • Sage
  • MS Office
  • Team Player
  • Data Entry and Analysis
  • Problem Solving
  • Attention to Details

Certifications

  • Certified Payroll Professional, American Payroll 2015
  • Quickbooks Expert, 2017

Bernard Cahalio
(123) 456-7890
[email protected]
521 First Street, San Antonio, TX 08154

Profile

Bookkeeper with over a 10-year proven track record of accuracy in budgeting and account reconciliation. Recognized for problem-solving and time management skills in creating invoices and statements, with strong customer relations. Associate degree in Accounting with 2016 Bookkeepers Certification.

Professional Experience

Administrative Assistant, F. Milton Corporation, San Antonio, TX
January 2016 – June 2020

  • Completed monthly as well as quarterly and yearly variance analysis
  • Maintained accurate journal entries, figures and codes
  • Managed two accounts payable clerks
  • Coordinated with the accountant to complete annual audit and annual budget planning

Accounts Payable Clerk, F. Milton Corporation, San Antonio, TX
May 2008 – December 2016

  • Reviewed invoices and matched them with packing slips
  • Entered payment approval and processed checks
  • Communicated with merchants on bill discrepancies

Bookkeeping Internship, Stonybrook Financial Management, Lubbock, TX
January 2008 – April 2008

  • Used QuickBooks to analyze financial data and prepare income statements
  • Worked with Accounting team to compile tax information and complete financial reconciliation
  • In charge of inputting customer numbers and weekly sales
  • Shadowed Accounting team members to practice supporting company and accurate data tracking

Key Skills

  • Expert knowledge of QuickBooks and Xero
  • Highly proficient in Microsoft Office, including Excel, Access, Outlook, Word
  • Proven time management skills with a strong work ethic
  • Knowledge of fiscal budgeting, management and accounting reconciliation

Education

Associate Degree in Accounting
Texas Tech University, Lubbock, TX, September 2006 – May 2008

Certifications

  • American Institute of Professional Bookkeepers Certification, 2016

Common Key Skills and Action Verbs for Bookkeeper Resumes

When writing an effective resume, carefully consider the key skills and action verbs associated with the role. Both hiring managers and Applicant Tracking Systems look for specific keywords related to the position when choosing candidates for an interview. Here’s a list of common keywords pertinent to the bookkeeping profession.

Key Skills & Proficiencies
Accounts payable Accounts receivable
Analysis and auditing Balance sheets
Bookkeeper software Cash flow
Communicating with clients Computer skills
Customer and vendor relations Detail-orientated
Efficiency gains Income statements
Invoicing Problem-solving skills
Produce financial reports Proficiency with numbers and data
Profits and loss statement Receive and record cash
Reconciliation Sharp memory
Action Verbs
Analyze Answer
Audit Balance
Check Commit
Communicate Compare
Correct Decide
Enter Gather
Organize Pay
Reconcile Record
Report Solve

Tips for Writing a Better Bookkeeper Resume

Showcase your ability to help with efficiency gains

As mentioned, many of the typical day-to-day tasks previously associated with a bookkeeper’s role have become more automated. As a result, companies are expecting their bookkeepers to take a more proactive and analytical role. Experienced bookkeepers should be able to review financial data and offer suggestions that can help the business with efficiency gains. Draw out a clear example of how you’ve been able to do this for previous employers, and be sure to include specifics.

Example #1

Good


Identified 16 subscriptions across five departments that weren’t being used, saving my employer a total of $3,500 per year in unnecessary expenses.

Bad


Helped my employer reduce unnecessary expenses.

Example #2:

Good


Identified a 24-month inventory pattern trend so the business could better forecast necessary inventory levels, reducing out-of-stock instances by 65% on the website.

Bad


Improved product inventory management.

Provide examples for improvements in communication with vendors and accounts

Bookkeepers are often the ones who keep in contact with vendors and clients, especially when it comes to accounts payables and accounts receivables. As these discussions revolve around payments, bookkeepers must know how to communicate effectively in a way that will reduce problems and speed up payments.

Example #1

Good


Implemented a process of frequent follow-ups and reminders with outstanding accounts that reduced the total number of accounts with past-due invoices by 25% in just four months.

Bad


Reduced the instances of vendors paying their bills past their due date.

Example #2

Good


Implemented a new tracking system that identified customers with unpaid invoices extending 30 days past due and marking their accounts as ineligible for future purchases until payment received. This reduced the number of outstanding customer invoices past 30 days by 50%.

Bad


Stopped customers with outstanding debts from making new purchases.

How to Align Your Resume With the Job Description

It’s a hot job market out there, and it’s safe to assume that every job posting receives dozens of applicants. Hiring managers may not have time to scan through every applicant carefully. Instead, they will conduct an initial sweep of all the applicants and draw out a few to make it to the next stage.

To ensure you make it past this screening, you want your resume to align with the job description. This alignment helps you highlight the specific skills the employer is looking for. If the employer is using an automated scanning system, aligning your resume with the job description will also help you pass this screening device.

The job description is the best source for an overview of what the employer is looking for in their ideal candidate. Compare your resume to the description and try to prove that you can deliver on each of the major skills.

Example Bookkeeper Job Description


ABCD, Inc., is one of the top law firms in the Seattle area, winning a local top employer award for the last 10 years in a row. Now, ABCD is looking for a detail-orientated bookkeeper who is comfortable with the latest accounting software. Utilize your communication skills as you review accounts payable and accounts receivable invoices. Our fast-paced office requires someone who can work independently and problem solve, isn’t afraid to identify internal errors, and can quickly reconcile records. 

Responsibilities:

  • Manage our accounts receivable and accounts payable, including communication with clients and vendors
  • Reconcile records
  • Analyze and audit internal records, highlighting any issues 
  • Receive and record cash, check, and other forms of payments for the firm
  • Produce balance sheets, profit and loss statements, income statements, and other financial reports
  • Provide recommendations for efficiency gains
  • Create invoices
  • Process payroll

Qualifications:

  • High school diploma; certificate or diploma in Bookkeeping preferred
  • 2-3 years of bookkeeping experience
  • Legal office experience preferred
  • Proficient computer skills, including previous experience with accounting software
  • Strong verbal and written communication skills
  • Strong analytical skills & attention to detail 
  • High degree of attention to detail
  • Data entry experience

According to this job posting, the ideal candidate should have the following qualities, skills, and experience:

  • Detail-orientated
  • Analytical
  • Communication skills
  • Experience with accounting software
  • Problem-solver
  • Experience working for a legal office
  • High school diploma
  • Previous bookkeeping experience in producing reports, reconciling records, creating invoices, and processing payroll

Now, take the highlighted skills that match your profile and include them in your resume. Use the following example as a guideline of how to incorporate relevant skills concisely and clearly: 

Bookkeeper Work Experience Example


Bookkeeper, John & Smith Law Offices

2018-Present

  • Three years of experience in bookkeeping for a law office
  • Familiarity with Quickbooks
  • Complete responsibility of accounts payable and accounts receivables, including communicating for check-ins, reminders, and invoice escalation with vendors and clients
  • Production of monthly financial reports, including balance sheets and profit and loss statements
  • Managed the monthly payroll process