The best way to ensure your resume performs well on applicant tracking systems (ATS) is by using plenty of relevant keywords. Below you’ll find tips on keyword-optimizing your resume so it gets past ATS and helps land your next job.
Most Popular Applicant Tracking System-Friendly Resumes
Entry-Level ATS-Friendly Resume Example
Why this entry-level resume example is strong:
This resume used a bulleted list in the profile to make the information easy to read and easy to scan for the applicant tracking system.
Mid-Career ATS-Friendly Resume Example
Why this mid-career resume example is strong:
This resume lists the key skills upfront to emphasize the applicant’s abilities and utilize keywords the applicant tracking system may be looking for.
Senior-Level ATS-Friendly Resume Example
Why this senior-level resume example is strong:
This resume showcases the quantifiable accomplishments of the applicant and gives an extensive list of key skills.
Basic ATS-Friendly Resume Example
Why this basic resume example is strong:
This basic resume gives potential employers pertinent information by listing both their objective and education up front.
Military-To-Civilian ATS-Friendly Resume Example
Why this military-to-civilian resume example is strong:
By focusing on skills used for both military and civilian applications in the profile, this resume sets the stage for the applicant’s career shift.
Talent Acquisition Specialist ATS-Friendly Resume Example
Why this talent acquisition resume example is strong:
This clean, well-organized resume showcases the applicant’s skills and demonstrates their ability to organize resumes and coach candidates as a part of the jobs they are applying for.
Applicant Tracking System-Friendly Text-Only Resume Templates and Examples
How To Write an Applicant Tracking System-Friendly Resume
1. Write a dynamic profile summarizing your qualifications
In a brief paragraph or bullet list at the top of your resume, give the three to five main reasons you can excel in your target job. By showing your top qualifications in this way, you can capture keywords central to your target job (and, therefore, score high on ATS). Say you’re after a client-facing role. You can position yourself effectively by describing yourself as “service-oriented” or “client-focused” in your profile. This description signals to ATS that your resume should get past the first round of screening. (Note: Most job seekers find it easier to write their profile last.)
Entry-Level Profile Example
- Recent internship experience supporting editorial operations of a popular magazine
- Completing Bachelor’s Degree in English and Creative Writing from Ohio University
- Co-curricular activities include helping write and publish the university’s main campus newspaper
- Committed to continually gaining and applying new skills
- Bilingual: Fluent in English and Spanish
Mid-Career Profile Example
Host with eight years of experience in popular bars and restaurants. Skilled at managing customer databases, arranging for large parties, and answering calls and emails. Combine strong organizational skills with a friendly service style. Calm, professional, and focused on finding solutions in high-pressure work environments. Bilingual: Fluent in English and Spanish.
2. Add a detailed professional experience section
For each job in your recent work history, brainstorm your duties and achievements on a separate document or sheet of paper. Then, identify and copy the most relevant details into your experience section. You can do this by reviewing your notes individually, always addressing the same question: Does this overlap with the kind of work you’d like to do in your next job? If yes, copy it in. If not, leave it out.
This simple, intuitive process is the main way to get your resume past ATS scans. It helps you generate plenty of keyword-rich details about your experience. But it also forces you to omit irrelevant details that would cause your resume to score lower.
To go one step further, read up on your target job and then repeat this process. Refer to sources such as online job postings, company “about us” pages, or official job descriptions like the Bureau of Labor Statistics (BLS) Occupational Outlook Handbook. These sources can enrich your understanding of the role you’re after and help you brainstorm more details about your experience with that role.
Mid-Career Professional Experience Example
Host, The Galley Restaurant, Rochester, NY | March 2016 to January 2023
[Popular, award-winning seafood restaurant with 40 tables]
- Maintained warm and professional manner interacting with guests by phone and in person
- Sat 130+ diners per night in 3 separate seatings while upholding restaurant’s high service standards
- Reconciled cash in tills at end of each shift
Highlight:
- Member of team that drove a 15% increase in customer satisfaction on monthly surveys, earning special recognition from corporate in 2019
Senior-Level Professional Experience Example
Chief Operating Officer (COO), YCW Corp., San Diego, CA | October 2017 to Present
- Guided a cost reduction initiative that raised the company’s bottom line by $700K in 6 months
- Built productive partnerships with senior leaders of five major departments
- Drove five successful change initiatives to create a more inventive and collaborative work culture
3. Include your education and certifications
View the education and certifications sections as another chance to add relevant keywords to your resume, particularly ones you couldn’t include in your experience section. For each degree you’ve earned, consider noting your major, minor, coursework, or school activities if they relate to your target job. Similarly, you could briefly describe any relevant but lesser-known training or certificate programs you’ve done. This strategy can be beneficial if you’re changing careers or have limited work experience.
Below are templates and examples to help you format your education and certification details. Note optional template areas appear in [brackets].
Education
Template
- Degree Name — [Major, Minor], School Name, City, ST or online | [Year]
- [Academic Awards or Honors]
- [Select Coursework]
- [School Clubs or Activities]
Example
- Candidate: Bachelor of Arts (BA) – English, Creative Writing, Ohio University, Athens, OH | expected May 2023
- Winner, Campus Award for Long-Form Fiction (2022)
- Runner-up, Campus Award for Excellence in Poetry (2021)
- Select coursework:
- Children’s fiction
- Fiction workshopping
- Poetry and drama
- Prose and nonfiction
- Short story writing
Certifications
Template
- Certification Name or Title, [Awarding Organization] | [Year]
- [Description]
Example
- Certified Guest Service Professional, American Hotel & Lodging Educational Institute
4. List key skills and proficiencies
Adding a key skills (or expertise) section is a quick way to make your resume more keyword-rich and effective on ATS. This section can cover your general soft skills, hard skills, or technical programs you’re versed in. Focus on words and phrases that relate in some way to your target job. Below are some common skills to consider for this section:
| Key Skills and Proficiencies | |
|---|---|
| Business needs assessment | Client satisfaction and retention |
| Complex problem-solving | Cost reduction and elimination |
| Cross-team collaboration | Efficiency improvement |
| Inventory management | Lean manufacturing |
| Market strategy development | Microsoft Office Suite |
| Process streamlining | Project and program management |
| Quality assurance | Reporting and documentation |
| Revenue and profit growth | Risk management and mitigation |
| Staff training and development | Stakeholder relations |
| Strategic business development | Talent hiring and retention |
| Task prioritization | Team leadership and motivation |
| Time management | Vendor contract negotiations |
NOTE: As the above list indicates, only use noun phrases in this section. Reserve personal attributes and adjectives (like “highly collaborative” or “strong work ethic”) for your profile summary. Here’s a good litmus test to know whether any term fits this section: Plug it into the phrase “I’m skilled in [term].” If the term makes a correct sentence (“I’m skilled in time management”), you can add it. But if it is nonsense (“I’m skilled in highly efficient” … “I’m skilled in a strong work ethic”), that’s your cue to leave it out.
How To Pick the Best Applicant Tracking System-Friendly Resume Template
In recent years, ATS has gained the ability to scan many resume styles and templates. More than anything, these programs just seek consistent patterns of information. Choose a template with a clear, straightforward layout. If you’re creating your resume in Microsoft Word, know that ATS does not scan any text in headers, footers, charts, graphics, or text boxes. So, it’s best to avoid these features or at least not use them to feature essential keywords.
Frequently Asked Questions: Applicant Tracking System-Friendly Resume Examples and Advice
What are common action verbs for Applicant Tracking System-friendly resumes? -
Virtually any word (not just skills) on your resume can be an ATS-relevant keyword. Based on the employer’s search terms and criteria, an ATS may prioritize certain zip codes, colleges, licenses, technical skills, or job duties. So, you can further optimize your resume for ATS by using various action verbs that reflect your background and align with your job target. For help finding relevant action verbs, see the list below.
| Action Verbs | |
|---|---|
| Automated | Averted |
| Coordinated | Created |
| Decreased | Developed |
| Eliminated | Enhanced |
| Expedited | Garnered |
| Generated | Improved |
| Increased | Introduced |
| Launched | Lowered |
| Organized | Prevented |
| Produced | Raised |
| Ranked | Reduced |
| Shortened | Streamlined |
| Strengthened | Updated |
| Won | |
How do you align your Applicant Tracking System (ATS)-friendly resume with a job posting?-
First, look closely at the job post text and highlight words that are repeated, emphasized, or otherwise seem important. Compare these highlighted phrases to the language you’re using in your resume, particularly the profile and key skills sections. Then, seek ways to align your resume language with the job post while not copying phrases or misstating your background.
For example, if the company seeks someone collaborative, Emphasize that part of your experience in your profile with a line like “Thrive in collaborative work settings” or in your key skills section with a term like “cross-team collaboration.” Say the company has many non-English-speaking customers. Highlight your foreign language skills both in your profile and as a separate section farther down the document.
Also, consider adding brief descriptions of the places you’ve worked in [brackets] right next to or below the company name. Company descriptions let you show any similarities between your past employers and the one who posted the job. For example, maybe you've worked for companies of a similar size or industry. Or you might have worked at organizations with a similar mission or leadership philosophy. By adding these details to your descriptions, you can make your resume more relevant to the job opening.
What is the best Applicant Tracking System-friendly resume format? -
For ATS purposes, use the combination (or hybrid) format. True to its name, this format combines two important features of other resume formats: the functional format’s profile section and the chronological format’s experience section. (The resume examples on this page all use combination format.)
On a combination resume, the profile section lets you repeat or emphasize keywords and phrases at the top of the document, boosting your ATS score. At the same time, the experience section lets you give proper descriptions of your work under each recent job (unlike on a functional resume, where the descriptions appear separately).
The keywords in these descriptions are crucial for ATS since the software usually weighs your skills based on the work dates appearing above them. For instance, say your past seven years’ experience has included vendor negotiations. Most ATS software will only credit you for that experience if you have the term “vendor negotiations” (or a similar phrase) under each job description in your work history going back to 2016.
To increase your chances of an interview, write and submit a strong cover letter. The key to a good cover letter is tailoring it to each job opening. Read our cover letter guide to learn how.
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