Office Assistant Cover Letter Examples

Updated March 4, 2021

Jobs for office assistants, also known as secretaries and administrative assistants, are expected to decline by 9% over the next decade. This is primarily due to advances in technology that have made office assistants and the people they support more efficient. In a competitive job market, you need more than a mediocre cover letter and resume to get a foot in the door.

If you’re not sure how to write a strong office assistant cover letter, start with one of our downloadable cover letters. Examples are available below for entry-level and experienced office assistants, and you’ll also find tips on how to enhance the essential sections.

Downloadable Cover Letter Examples

No Experience
Office-Assistant_No-Exp.pdf

Example #1 No Experience

2-3 Years
Office-Assistant_2-3-Years.pdf

Example #2 2-3 Years

5-10 Years
Office-Assistant_5-10-Years.pdf

Example #3 5-10 Years

10+ Years
Office-Assistant_10-Years.pdf

Example #4 10+ Years

Office Assistant Cover Letter Examples (Text Format)

Years of Experience
  • No Experience 0
  • 2-3 Years 2-3
  • 5-10 Years 5-10
  • 10+ Years 10+

Donell Riley
Business Administration Student | [email protected] | (654) 321-0987| 567 Main Avenue, Jacksonville, FL 34567

February 13, 2021

Oliver Harrell
Senior Hiring Manager
Brightway Insurance
(789) 012-3456
[email protected]

Receiving the highest coursework grade in my cohort at FSCJ in Logistics Management was my most significant achievement of 2020. My assessors scored me highly because of my excellent subject knowledge and attention to detail. I hope to demonstrate these attributes in an office assistant role at Brightway Insurance.

As a dedicated and enthusiastic recent graduate with exceptional problem-solving skills, I believe that I have the efficiency and self-motivation to thrive in the fast-moving environment at Brightway Insurance. My recent accomplishments include:

  • Achieving consistent scores of 90%+ for efficiency during work experience placement spot checks.
  • Receiving written praise from my placement supervisor for my time management skills.
  • Working with placement colleagues to successfully redesign the stationary inventory system, reducing waste by 23% in two months.

I look forward to discussing how my drive and ability to work to tight deadlines can help clients and colleagues at Brightway Insurance. Please feel free to get in contact to organize a convenient interview date.

Sincerely,

Donell Riley

P.S. I am excited to share why my assessor praised me six times for my clear written and verbal communication during course assessment cycles.

Emma Brown
Office Assistant | [email protected] | (987) 654-3210 | 555 Main Street, San Francisco, CA 09876

February 1, 2021

Jane Lopez
Office Manager
DHL Supplies
(123) 456-7890
[email protected]

Dear Ms. Lopez,

My organized nature and attention to detail helped me become a valued member of the Teller’s Manufacturing administrative team. One of my most significant accomplishments was increasing office efficiency by leading the project to go digital, reducing almost all paperwork. I hope to bring my resourcefulness, flexibility and ability to multitask to DHL supplies as an office assistant.

I believe I can play a key role in helping your organization attain its mission of providing excellent customer service and quality products. Your job opening stated that you are looking for an employee to work in a fast-paced environment while maintaining a positive attitude. I believe I am well-suited to this position. Some of my past achievements include:

  • Supporting over 150 office staff with administrative tasks.
  • Answering a high volume of phone calls, directing callers to the correct departments and answering questions.
  • Using advanced Microsoft Office skills, including Word and Excel, to organize company files and data.

I’d like to set up an interview to discuss how my knowledge, skills and abilities can benefit your organization. Please feel free to contact me with a meeting time that works with your schedule.

Best Regards,

Emma Brown

P.S. I’d love to tell you how I designed custom spreadsheets for the sales team to better track their performance goals.

Patricia Martinez
Office Assistant | [email protected] | (765) 432-1098| 55 Address Road, Portland, ME 45678

February 9, 2021

Landon Barber
Senior Recruitment Manager
Wood PLC
(765) 432-1098
[email protected]

Dear Mr. Barber,

Streamlining the employee onboarding process to increase completion speed by 70% was my most significant achievement in 2020. I believe that I can offer the same initiative and excellent problem-solving skills as an office assistant at Wood PLC.

As a driven individual who thrives in a fast-paced working environment, I would relish the challenge of providing high-quality administrative support for multiple offices at Wood PLC. My recent accomplishments demonstrate that I have the strategic skills and drive to excel in such a role. These include:

  • Receiving recognition as Employee of the Month in January for independently managing a large project load and meeting 100% of deadlines.
  • Leading a small team to overhaul the office scheduling system, reducing booking errors by 56%.
  • Training five new administrative team members to use Microsoft Office software proficiently.

I hope to further explain how my excellent organizational skills and flexible working style make me the ideal candidate. Please get in touch to schedule an interview.

Sincerely,

Patricia Martinez

P.S. I would love to tell you why my manager nominated me for an OfficeNinjas All-Star Award last year!

Jessica Miller
Office Assistant | [email protected] | (123) 456-7890 | 123 Main Street, Springfield, IL 09876

February 1, 2021

Marilyn Smith
Office Manager
Brooks Design
(987) 654-3210
[email protected]

Dear Ms. Smith,

Managing and processing payroll for 120 employees at my current position while providing administrative support and coordinating daily operations has prepared me for a role in a busy office environment. I hope to bring my level of success with me to Brooks Design as an office assistant.

With my 12 years of administrative experience, I feel that I am a great fit for the administrative team at Brooks Design. I am drawn to your company’s reputation for excellence and room for growth.

My past accomplishments illustrate how I can contribute to your company in the future:

  • Streamlined administrative processes to improve accuracy and efficiency.
  • Used Microsoft Office Suite, including Word, Excel, and Outlook, to maintain detailed records, generate reports, and coordinate meetings for staff.
  • Led the smooth transition to move from paper invoices to QuickBooks software.

I’d like to set up an interview to discuss further how my experience and skills can benefit your company, and I am available to talk at your convenience.

Best Regards,

Jessica Miller

P.S. I’d love to tell you why I received a special award for my work ethic for three years in a row!

Office Assistant Cover Letter Checklist

The best office assistant cover letters include five main elements:

1. Heading. This is where you include the essential information, including your name, title, and contact details, the date you wrote the letter, and the addressee’s information. A professional template can ensure the information is clear.

2. Salutation. Find the hiring manager’s name on the job advertisement or company website and use it when greeting them. Mr. or Ms. [Last Name] is the best format. If you can’t find the information, the best practice is to use “Dear Hiring Manager” instead.

3. Introduction. Make a good first impression by introducing yourself. Remember to express your interest in the job.

4. Body paragraphs. Use the main two paragraphs to detail your professional experience, skills, and education. Only include details that are relevant to the position and consider breaking up the paragraphs with a bulleted list.

5. Closing section. Use your closing paragraph to encourage the hiring manager to invite you for an interview. A postscript can be a valuable inclusion as it enables you to highlight one final achievement and leave the hiring manager wanting more.

Introduction

The opening paragraph is where you need to make a good impression that spurs the hiring manager to continue reading. The best way to do this is to build your introduction around one of the greatest achievements in your resume. Choose something that demonstrates how well-suited you are to the position and that has a quantifiable outcome, rather than a generic fact that can be found in your resume. Don’t forget to affirm your enthusiasm for the office assistant position.

Good


Digitizing client files, which saved consultants two hours each week and decreased errors by 24%, was one of my top accomplishments as an office assistant. I hope to bring that level of initiative and success to KDD Industries.

Bad


My name is Jane Doe, and I’m writing to apply for the office assistant position you recently advertised. I have two years of experience providing office support and believe I am well-suited to assist your company.

Body Paragraphs

The bulk of your cover letter is the two body paragraphs. The first paragraph should once again express your interest in the position. Include specific details about why you want the job and why you admire the organization advertising the position.

Use the second paragraph to detail your relevant skills, experience, and achievements. Choose accomplishments that match what the organization needs, can be quantified, and have a positive outcome.

Good


I have two years of experience assisting consultants and executives and find KDD Industries’ reputation for great customer service appealing. My focus on finding new ways to increase efficiency in the office is the ideal fit for KDD Industries’ emphasis on using innovation to produce superior products.

 

My past projects have given me the skills necessary to help KDD Industries continue to succeed. My past achievements include:

  • Implementing new scheduling software that created efficiencies for consultants and was preferred by 77% of clients
  • Organizing travel and accommodation for executives to more than 50 conferences and destinations each year
  • Designing new client welcome packages that helped increase conversion rates by 32%

Bad


You mention in your advertisement that you require someone with experience providing general office support and assistance to management. I have two years of experience in this field and would be the perfect fit for your company.

 

Currently, I am responsible for:

  • Arranging travel for executive-level staff
  • All filing and scheduling for consultants and executives
  • Answering initial customer inquiries

Closing

The closing section is your last chance to make a good impression. Make sure you include a call to action that encourages the hiring manager to schedule an interview, rather than just thanking them for their time and attention.

You can gain extra points by including a postscript. This should include one final achievement that draws the hiring manager’s eye and leaves them wanting more information. The postscript doesn’t necessarily have to be about work experience; if you’ve won an award or done volunteer work, you can include it here. Just make sure it’s relevant to the position.

Good


I’d like to arrange an interview to discuss how my experience and skills can bring additional efficiencies and success to KDD Industries. Don’t hesitate to contact me with a time that suits you.

 

Best regards,

Jane Doe, LSW

 

P.S. I’d love to tell you about my volunteer work organizing the offices of a local wildlife rescue organization!

Bad


Thank you for taking the time to consider my application. If I can provide any further information to clarify my experience and skills, please don’t hesitate to contact me.

 

Regards,

Jane Doe