Business Administration Resume Examples
Years of Experience
- Entry-level
- Mid-career
- Senior-level
Arnold Jackson
(123) 456-7890
[email protected]
123 Your Street, Pittsburgh, PA 12345
Profile
A Business Administrator with entry-level experience specializing in operations support, process improvement, accounts payable (AP), and office administration. Adept at identifying opportunities to enhance business operations and streamline workflows.
Professional Experience
Business Administration Assistant, Cityline Physical Therapy, Pittsburgh, PA
May 2021 – Present
- Deliver office administration and business operations support to the accounting department for a physical therapy practice, including managing scheduling for patient appointments and team meetings
- Coordinate with the accounting team to identify opportunities to streamline the billing process and reduce data entry, resulting in a reduction of 15 work hours per week
- Support payroll processing valued at $150K and interface with HR administrators to coordinate benefits and compensation for employees
- Purchase, order, and manage office supplies and equipment valued at $20K
Sales Associate, GameStop, Pittsburgh, PA
June 2020 – May 2021
- Provided quality customer service for an electronic retail chain, maintained accurate inventory counts, processed sales transactions, and managed register
- Supported the store manager in organizing product shipments, developing floor displays, and maintaining operational workflows during high-volume business days
Education
Bachelor of Business Administration (B.B.A.)
University of Pittsburgh, Pittsburgh, PA September 2017 – May 2021
GPA: 3.7
Key Skills
- Business Administration
- Payroll Processing
- Process Improvement
- Account Payables (AP)
- Account Receivables (AR)
Anna Cortez
(123) 456-7890
[email protected]
123 Your Street, New York, NY 12345
Profile
A Business Administration Leader with five years of experience specializing in HR administration, business process improvement, and operations management. A proven track record of coordinating with cross-functional teams to execute strategic initiatives and drive operational excellence for large organizations.
Professional Experience
Office Manager & Business Administrator, Retail Software Inc., New York, NY
October 2018 – Present
- Manage business, HR, and administrative functions, process monthly payroll valued at $300K, and conduct account reconciliations for a retail POS software company
- Oversee a team of 10+ administrative assistants to plan travel, logistics, and schedules for sales executives and management teams, coordinate daily office workflows, and organize virtual events to improve employee engagement and morale during Covid-19
- Liaise between employees and the HR department to coordinate the employee benefits program and resolve issues related to compensation packages
Business Administrator, The Restaurant Store, New York, NY
May 2016 – October 2018
- Resolved aging AR for client accounts valued at $50K-$200K for a restaurant equipment supply company, which included coordinating collection and billing activities
- Conducted research on account issues and discrepancies and standardized review processes to reduce billing errors by 20%
Education
Bachelor of Business Administration (B.B.A.)
University of Syracuse, New York, NY September 2012 – May 2016
Key Skills
- Business Administration
- Cross-Functional Leadership
- Business Process Improvement
- Accounts Receivable (AR)
- Operations Management
Tony Gonzalez
(123) 456-7890
[email protected]
123 Your Street, Boston, MA 12345
Profile
A Business Operations Manager with 10+ years of experience, specializing in change management, process improvement, organizational development, and strategic planning. A strong history of building and leading high-performance teams to refine business operations and drive profitability for multimillion-dollar companies.
Professional Experience
Business Operations Manager, East Coast Insurance, Boston, MA
October 2016 – Present
- Manage office administration and business operations for a multinational insurance company, including coordinating accounts payable and accounts receivables for client business accounts valued at up to $2M
- Identify opportunities to improve profitability by 10% across insurance lines by driving multi-certification and cross-training initiatives across the insurance sales organization
- Lead the recruitment and development of 100+ staff across sales, operations, and HR departments and ensure compliance with diversity, equity, and inclusion (DEI) policies
Business Operations Specialist, Cape Cod Travel Agency, Falmouth, MA
May 2011 – October 2016
- Coordinated daily business operations for a tourism and hospitality company, including AR, AP, invoicing, and billing for 40+ client accounts generating $1.5M in revenue
- Collaborated with cross-functional teams to drive process improvement, eliminate redundant tasks, and consolidate data reporting, which saved 40+ work hours per week
- Oversaw HR administration for 401Ks, health insurance, PTO, employee onboarding, and compensation negotiations for 50+ staff
Education
Master of Business Administration (M.B.A.)
University of Boston, Boston, MA May 2014 – May 2016
Bachelor of Business Administration (B.B.A.)
University of Boston, Boston, MA September 2007 – May 2011
Key Skills
- Business Administration
- Organizational Development
- Change Management
- Project Management
- Financial Planning
Common Key Skills and Action Verbs for Business Administration Resumes
Featuring key skills and action verbs that align with the needs of prospective employers will help to differentiate you from the competition during your job search. During the initial phase of the hiring process, your resume will be scanned by Applicant Tracking Systems (ATS) for specific keywords. If your document lacks a sufficient number of key terms, the ATS won’t identify you as a qualified candidate, and your resume will be automatically rejected before it reaches the hiring manager. The best way to mitigate this risk is by strategically integrating skill sets from the job posting into your profile, work experience, and skills section. Below, you’ll find a list of keywords that you may encounter during your job search.
| Key Skills and Proficiencies | |
|---|---|
| Accounting | Accounts Payable (AP) |
| Accounts Receivable (AR) | Budget Management |
| Business Administration | Business Operations |
| Business Process Improvement | Change Management |
| Client Relations | Cross-Functional Leadership |
| Employee Onboarding | Financial Analysis |
| Financial Reporting | Microsoft Excel |
| Microsoft Office Suite | HR Administration |
| HR Management | Office Administration |
| Payroll Processing | Process Improvement |
| Profit & Loss (P&L) | Project Management |
| Recruitment | Strategic Planning |
| Vendor Management | |
| Action Verbs | |
|---|---|
| Analyzed | Built |
| Conducted | Collaborated |
| Coordinated | Created |
| Designed | Developed |
| Drove | Enhanced |
| Evaluated | Examined |
| Identified | Implemented |
| Improved | Led |
| Liaised | Managed |
| Oversaw | Performed |
| Planned | Resolved |
| Spearheaded | |
Tips for Writing a Better Business Administration Resume
Quantify your business administration experience
Employers are rarely impressed by resumes that feature generic job responsibilities. Hiring managers are interested in candidates with a strong track record of creating value for the companies they work for. The best way to highlight this is by showcasing specific achievements from your career. Using numbers, metrics, and monetary figures to detail the results of your accomplishments will paint a broader picture of your experience and help you to stand out amidst a crowded field of applicants. Below, you’ll find examples to help you quantify your business administration experience on your resume.
Example #1
Good
Coordinated daily operations for an HR software solutions company, developed an annual operating budget of $600K, and identified opportunities to outsource internal functions, resulting in a 30% reduction in overhead costs
Bad
Responsible for daily business operations for a software company, developed the annual budget, and found ways to improve efficiency
Example #2
Good
Spearheaded a large-scale change management initiative to transition from on-site to remote workflows for over 100+ employees during Covid-19, which reduced annual operating costs by $200K through the closure of the office location
Bad
Transitioned a large number of employees to a work from home model, which helped to reduce costs while maintaining staff productivity
Feature your leadership abilities
In a business administration role, you’ll be responsible for coordinating daily office operations and collaborating with various departments to improve functional areas of the business. Employers don’t just want a candidate who can process accounts receivables. They want to interview job seekers who can thrive within their work culture. Highlighting key achievements from your career that demonstrate your experience as a leader will help to brand you as a well-rounded and versatile professional. Below, you’ll find some examples to help you feature your leadership capabilities on your resume.
Example #1
Good
Coordinate cross-functionally with HR teams and senior leadership to execute recruitment initiatives for the build-out of the customer success department, which included defining the onboarding and hiring process to mitigate impact to daily workflows
Bad
Supported recruitment efforts, worked well with other departments, and communicated with management during the initiative
Example #2
Good
Managed a team of 15+ administrative and operations personnel for a legal firm, delivered ongoing mentorship and coaching to facilitate career development, and created an inclusive work environment to improve employee engagement and retention
Bad
Delegated tasks to administrative assistants in an office environment, reviewed performance, assigned responsibilities, and kept employees happy
How to Align Your Resume With the Job Description
Building an accomplishment-driven resume that aligns with the job description is essential for generating interviews during your job search. To grab the attention of potential employers, you need to demonstrate that you’re the right fit for their organizational needs, and the best way to accomplish this is by tactically integrating keywords directly from the job posting. However, it’s important to avoid copying and pasting phrases or responsibilities, as you need to provide context for these skill sets using specific examples from your professional experience.
You should prioritize qualifications, skills, and keywords on your resume based on how the information is being presented within the job description. Employers typically feature the most important qualifications within the opening paragraphs, so you’ll want to feature these key terms closer to the top of your resume. If you notice a keyword is repeated more than once, this is also a strong indicator that qualification is being tracked by the ATS. Below, you’ll find examples to help you align your resume with the job description.
Business Administration Job Description Example
XYZ Partners is a prestigious legal practice named one of the best places to work in Seattle. We’re seeking a business administrator to help our team identify process improvement opportunities to enhance operations across the firm. We value candidates who excel in cross-functional collaboration and operations management.
Responsibilities:
- Oversee accounts payable (AP), accounts receivable (AR), and billing procedures and support HR administration activities for four departments
- Conduct financial analysis and identify process improvements for all business administration functions, including financial reporting and accounting
- Support office administration functions, including employee onboarding, payroll processing, budget management
Qualifications:
- Bachelor’s degree in business administration required
- 2-3 years of operations management experience
- Strong cross-functional leadership skills
- Experience in HR administration
According to the job description, the ideal job applicant should have the following qualities and/or experience:
- Business Administrator
- Business Administration
- Process Improvement
- Cross-Functional
- Operations Management
- Accounts Payable (AP)
- Accounts Receivable (AR)
- HR Administration
- Financial Analysis
- Financial Reporting
- Accounting
- Process Improvement
- Employee Onboarding
- Office Administration
- Budget Management
- Payroll Processing
Next, take what you highlighted from the job description and include your experience and skills that match. Below is an example of how to incorporate them in your resume to your advantage:
Business Administration Work Experience Example
Profile
An Operations Management Professional with four years of experience, specializing in financial analysis, office administration, and budget management. Adept at collaborating with cross-functional groups to drive process improvement and change management efforts.
Business Administrator
Construction Pros Inc., Seattle, WA October 2017 – Present
- Oversee all business administration activities for a construction company, including billing, accounts payable (AP), and accounts receivables (AR) for residential construction projects valued at up to $200K
- Support HR administration activities, coordinate employee onboarding, conduct payroll processing, and perform financial analysis of overhead costs
Key Skills
- Business Administration
- Operations Management
- Accounting
- Financial Reporting
- Process Improvement